Position Details

Position Information

Posting date

11/01/2024

Closing date

Open Until Filled

Yes

Position Number

0136200

Position Title

Business Assistant

Department this Position Reports to

Hood Museum of Art

Hiring Range Minimum

$23.00

Hiring Range Maximum

$29.00

Union Type

Not a Union Position

SEIU Level

Not an SEIU Position

FLSA Status

Non-Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

40

Schedule

Our team operates on a hybrid model, allowing you to enjoy the flexibility of remote work one day a week while collaborating in the office four days a week.

Location of Position

Hanover, NH

Remote Work Eligibility?

Hybrid

Is this a term position?

No

If yes, length of term in months.

NA

Is this a grant funded position?

No

Position Purpose

The Business Assistant provides direct support to the Business Officer for the daily financial and administrative activities of the museum, facilitates an efficient administrative infrastructure in support of the mission of the Hood Museum of Art and Dartmouth College, and serves as a resource to all museum staff regarding Dartmouth’s fiscal and administrative policies, assisting them with business processes as needed.

Description

Required Qualifications - Education and Yrs Exp

Associates or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• 1-2 years of relevant experience, preferably in an office environment.
• Strong organizational, communication and customer service skills.
• Proficiency in MS Office 365 applications including Outlook, Word, Excel, SharePoint.
• Knowledge of using computer applications for financial transactions.
• Ability to work independently, anticipate needs, and set priorities.
• Proven ability to handle confidential information appropriately.
• Commitment to diversity and to serving the needs of a diverse community.

Preferred Qualifications

• Bachelor’s degree.
• Interest in the arts or museum field.
• 3+ years of office administrative experience and 1+ year of accounting experience.
• Expertise in MS Office 365 applications including Outlook, Word, Excel, SharePoint.
• Expertise in using computer applications for financial transactions.

Department Contact for Recruitment Inquiries

Ramie Speicher

Department Contact Phone Number

Ramie.Speicher@dartmouth.edu

Department Contact for Cover Letter and Title

John Stomberg, Director

Department Contact's Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Not an essential function

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/postings/76349

Key Accountabilities

Description

Financial Operations - Processes financial transactions under the direction of the Business Officer; ensures timely and consistent transaction processing through regular communication with internal and external constituents; reviews monthly financial transactions for accuracy and prepares corrections and reports as necessary.

Percentage Of Time

50%

Description

Human Resources Support - Assists with staff recruitment process under the direction of the Business Officer; Coordinates recruitment and onboarding of all new employees in consultation with the Business Officer and Hiring Committees; Collaborates with the Business Officer to identify opportunities for training and ongoing resources to museum employees.

Percentage Of Time

25%

Description

General Office – Provides general office administration, including office supply inventory maintenance and specific order requests; maintains professional appearance of common areas; coordinates with technology services to manage the supply, maintenance, and tracking of IT equipment for all museum staff.

Percentage Of Time

25%

-

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned - 5%
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you learn about this employment opportunity?
   • Current Dartmouth employee (Please specify full name below)
   • Word of mouth
   • Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
   • jobs@dartmouth.edu email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)
   • Recruiter (Please specify full name or event below)
   • abilityJOBS
   • Chronicle of Higher Education
   • Glassdoor
   • Handshake
   • HigherEdJobs
   • Indeed
   • Inside Higher Ed
   • LinkedIn’s Job Board
   • RecruitMilitary
   • Dartmouth’s Job Board (searchjobs.dartmouth.edu)
   • Other (Please specify below)
2. If you would like to add more information to your answer, please specify here:
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Cover Letter
2. Resume

Optional Documents

1. Additional Document #1