School of Medicine Capstone Program Assistant

Overview:
Quinnipiac University invites applicants for the position of School of Medicine Capstone Program Assistant. Reporting to the Director of Student Research, the Capstone Program Assistant is responsible for providing administrative support for the coordination and implementation of the four-year Scholarly Reflection and Concentration/Capstone course at the School of Medicine. The program assistant plays a vital role in supporting operations and project coordination for the course and student research projects. The position performs high-level critical administrative tasks in support of the pre-clerkship curriculum.

About Quinnipiac:
Quinnipiac is a private, coeducational, nonsectarian institution located 90 minutes north of New York City and two hours from Boston. The university enrolls 7,000 full-time undergraduate and 3,000 graduate and part-time students in 100 degree programs through its Schools of Business, Communications, Education, Engineering, Health Sciences, Law, Medicine, Nursing and College of Arts and Sciences. Quinnipiac consistently ranks among the top regional universities in the North in U.S. News & World Report's America's "Best Colleges" issue. Quinnipiac also is recognized in Princeton Review's "The Best 380 Colleges." Quinnipiac has been named a "Great College to Work For" as determined by a comprehensive industry survey. For more information, please visitwww.qu.edu . An education at Quinnipiac embodies the University's commitment to preparing graduates for 21st century careers and citizenship, creating an inclusive, excellence-driven community, nurturing and positively impacting internal, local and global communities and fostering lifelong connections and success. The University believes in educating a diverse student body to become valued and contributing members of their communities through vital and purposeful educational programs. Students engage with real-world issues through practice and considering different perspectives. The University's innovative curriculum further prepares undergraduate and graduate students to understand their roles and responsibilities as members of the Quinnipiac community as well as the larger national and global communities.

Responsibilities:

• Provides high level administrative support, ensuring the day-to-day operations are efficient and effective. Ensures the appropriate materials are copied and uploaded and all logistics are coordinated appropriately and coordinates complex schedules and course curricular calendars.
  
  
• Complies with LCME accreditation standards by maintaining confidentiality regarding student academic records, grades and scheduling confidential student appointments with course leadership; appropriately handling sensitive documents such as tax forms and CVs; and ensuring accuracy of work products to meet accreditation requirements and program standards for student research experiences and to facilitate optimal student learning.
  
  
• Accurately maintains the curriculum in the learning/content management system including uploading course materials and updating course hyperlinks in multiple connected courses/sites/platforms; ensuring the timely posting of lecture recordings; updating assessment and evaluation related items; and accurately mapping the course curriculum in an assessment platform for faculty grading and curriculum tracking in accordance with medical education program and accreditation standards.
  
  
• Uses strong attention to detail, proofreading, grammar, and editing skills to maintain high-quality print and computer-based curricular materials; edits and formats materials to conform with accreditation standards and branded templates to help ensure compliance with program accreditation needs.
  
  
• Coordinates financial transactions, including entering requisitions and expenses, assisting students with capstone purchases including conference travel, maintaining appropriate documentation for transaction support, processing expense reports, processing invoices, submitting faculty payments, distributing annual budget reports to students, procuring supplies, and transferring funds in accordance with department policies and procedures.
  
  
• Obtains documents to facilitate onboarding faculty research mentors in compliance with program requirements and standards. Maintains a tracking system and submits materials to the appropriate dean(s) for faculty appointment consideration in accordance with LCME accreditation requirements. t
  
  
• Reserves appropriate classroom and event space for course needs, procures resources for the delivery of the curriculum.
  
  
• Maintains schedules; maintains up-to-date tracking system for student absences from mandatory course activities.
  
  
• Provides event and meeting support to ensure course and event technology run smoothly. including entering media requests, setting up and breaking down displays, creating zoom links, and creating IT support tickets for course faculty and guest speakers.
  
  
• Fosters and maintains open and ongoing professional communication with all internal and external stakeholders. Maintains professionalism in all interactions.
  
  
• Coordinates and supports curriculum committees, schedules course related meetings, prepares meeting materials, and takes meeting minutes as needed.
  
  
• Use strong organizational skills to implement a clear file management structure to facilitate access to curricular materials.
• Provides cross coverage and/or support to others administrative assistants. .
  
  
• Other clerical duties as assigned.

Education Requirements:

• High School Diploma or GED required
• Bachelor's Degree preferred

Qualifications:

Demonstrated high-level administrative experience, including:

• Advanced technology skills and ability to quickly learn and use databases, software platforms, and content management systems.
• Advanced Microsoft Office proficiency, including mail merge, document formatting, and coordination of multiple Outlook calendars.
• Proficiency in Adobe Acrobat Pro; experience with Adobe InDesign a plus.
• Excellent attention to detail and organizational skills.
• Excellent verbal and written communication, editing and proofreading skills.
• Proficiency in data entry; understanding of accounting principles .
• Event support experience and excellent customer service skills.
• Ability to work with diverse populations and a commitment to diversity and inclusion.

Special Instructions to Applicants:

TO APPLY:

Applications must be submitted electronically and include a resume, cover letter addressing how your experience supports the requirements of this position and Quinnipiac’s commitment to diversity and inclusion and contact information for three references on the application form.

• Please note this is a Grade 7 position in the Clerical Union
• The hourly rate is $27.12
• The work week is 35 hours per week
• This position requires the successful completion of a Microsoft Office skills test and background check

Quinnipiac University has a strong commitment to the principles and practices of diversity and inclusion throughout the University community and welcomes candidates who enhance that diversity.

We offer a comprehensive benefits package for full-time faculty and staff which includes tuition remission and a culture that is inclusive and driven by excellence.

Quinnipiac University is an Equal Opportunity Employer.

Advertised: November 02, 2024 Eastern Daylight Time
Applications close: