Administrative Assistant – EMS (EMT-B, Paramedic Programs) (Part-Time)

Position Details

Position Information

Job Title
Administrative Assistant – EMS (EMT-B, Paramedic Programs) (Part-Time)

Reports To and Evaluated by
Clinical Coordinator, Paramedics

Required Qualifications

Hold current EMT -B or Paramedic or Nursing or Bachelor’s degree. Must have general office experience with excellent written communication skills. Be knowledgeable about EMS and health science programs. Attention to detail and accuracy, customer service oriented, ability to perform in a teamwork environment, and maintain confidentiality. Demonstrated ability to address sensitive and confidential matters. The candidate must have good word processing and data entry skills in MS Office.

Must be able to demonstrate the Morton College core values of truth, compassion, fairness, responsibility, and respect.

Preferred Qualifications

Three years’ experience in the EMS field. Health care experience. Exercise sound judgment, discretion, initiative, and the ability to work well with others in a multicultural environment. Excellent verbal communication skills and technology skills. Ability to read titers and health requirements. Knowledgeable with ViewPoint system. Ability to respond to difficult situations courteously and professionally and to work independently with little or no supervision. Perform duties with a high degree of accuracy and attention to detail. Be well-organized, detail-oriented, self-motivated and able to work independently with little or no supervision.

Job Summary

The Administrative Assistant will maintain all formal communication and correspondence to and from the Program Director for all internal/external agencies. Assist faculty members, staff members, and students. Perform general office duties with little or no supervision and provide confidential assistance to the Program Director and Clinical Coordinator. The duties and responsibilities may change as the needs of the College change.

Specific Job Duties

• Distribute student surveys for faculty evaluations and analyze the data.
• Complete routine and complex word processing and administrative assistant duties such as preparing correspondence, reports, and related materials.
• Schedule and coordinate meetings, appointments, interviews, and travel arrangements for EMS faculty, managers, or supervisors.
• Prepare agendas for meetings; record of minutes, transcribe and distribute meeting minutes.
• Perform the day-to-day operations of the office.
• Handle confidential information and maintain documents, files, and records.
• Perform general receptionist duties including answering the telephone, taking messages, and screening calls.
• Provide customer service to students, faculty, staff or guests.
• Handle administrative duties including sorting, copying, mailing, filing, faxing, billing, supplies control, and related general office responsibilities.
• Coordinate and maintain office equipment for all EMS program and staff; Assist with IPAD initiative (responsible for iPad check out and turn in).
• Assist with Health requirements and utilizing Viewpoint.
• Administrator for exam software (Platinum Planner) and reviewing data.
• Purchase Test Prep Materials for students.
• Assist with EMS documentation, paperwork, and IPADS .
• Timesheet submission for all EMS faculty, staff, and consultants.
• Coordinate all events in the EMS department, including but not limited to orientation, job fairs, and advisory boards.
• Assist the Director of the Paramedic program with all administrative needs.
• Perform other job-related duties as assigned by the Program Director or Clinical Coordinator.

Salary Range
Range C

Posting Details

Posting Detail

Posting Number
P00516PU

Desired Start Date
03/03/2025

Position End Date (if temporary)

Open Date
10/31/2024

Close Date

Open Until Filled
No

Special Instructions to Applicants

Morton College is a public college located in Cicero, IL (minutes from downtown Chicago). Morton College is the second oldest college in the State of IL. As a comprehensive community college who is recognized by the IL Community College Board, Morton College’s mission is: To enhance the quality of life of our diverse community through exemplary teaching and learning opportunities, community service, and life-long learning. Morton College is an HSI – Hispanic Serving Institution.

We strive to have a culture where our community comes first! Morton College is dedicated to diversity and is an Equal Opportunity Employer. We seek applicants from all backgrounds to ensure we get the best diverse talent to join our team. Minorities, women, individuals with diverse backgrounds are encouraged to apply for employment opportunities.

Higher Education is the place to be! Morton College is the place to be!

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you learn about this employment opportunity?
   • Morton "careers" website
   • Internal posting
   • Monster
   • Careerbuilder
   • Inside Higher Ed
   • Higher Ed jobs
   • HACU
   • newspaper/trade journal
   • LinkedIn
2. * What is the highest degree completed?
   • H.S. Diploma
   • Associates
   • Bachelors
   • Masters
   • PhD
3. * Are you at State Universities Retirement System (SURS) annuitant, currently receiving a monthly annuity, or plan to apply for a retirement annuity under SURS within the next three (3) months?
   • Yes
   • No

Applicant Documents
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Transcripts
2. Letters of Recommendation