Administrative Assistant (Casual Position)

Administrative Assistant (Casual Position)

Amherst Campus
Part Time
JR5545

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff.

Job Description:

Amherst College invites applications for the Administrative Assistant position. The Administrative Assistant is a part-time, casual position with no benefits, starting at $20.00/hour - commensurate with experience. Given Amherst's distinction as one of the most diverse liberal arts colleges in the country, the successful candidate will demonstrate the ways in which they bring value to and will work towards supporting a broadly diverse community.

Under the direction of the Assistant Director of Operations and Assessment, the part-time administrative assistant provides administrative support for the daily operation of the Center for Counseling and Mental Health's (CCMH) Scott House, Hitchcock House, and Smith House (Garden-Level) locations. Interfaces with a diverse group of students, CCMH psychotherapists, psychiatric nurse practitioners, and Clinical Case Management team members, members of the campus community, and off-campus providers to ensure smooth and efficient operation of the office. With a high level of discretion and confidentiality as well as sensitivity, assist students who may be in distress and are in immediate need of the services of the CCMH. Takes appropriate actions to support a diverse workforce and participates in the College's efforts to create a respectful, inclusive, and welcoming work environment.

Work schedule: Generally Monday through Friday, 10:00 am - 2:00 pm. The schedule may vary during College holidays (Thanksgiving, winter and spring breaks, etc). Additional hours may be available when other administrative staff are on vacation, sick, etc.

Summary of Responsibilities:

Reception

• Work at the reception desk, welcoming clients and answering the telephone
  

Administrative Duties

• Manage the appointment calendar for the CCMH staff and respond to student and staff requests
  
• Copy, fax, scan and file documents
  
• Check students in for appointments and assist them with electronic forms at every appointment
  
• Assist the Office Manager and Medical Assistant for Mental Health with projects as needed
  

Qualifications:

Required

• High School Diploma or equivalent
  
• 1-3 years of administrative/receptionist experience
  
• Word processing and data entry skills
  
• Proficiency in MS Outlook and Word
  
• Able to learn database and technology tools and concepts including electronic health record software
  
• Outstanding customer service skills
  
• Strong organizational, time management, interpersonal, and written and verbal communication skills
  
• Ability to multi-task and function well in a fast-paced environment
  
• Attention to detail
  
• Commitment to working with a diverse and inclusive community
  

Preferred

• Associate's Degree or higher
  
• Proficient in MS Excel
  

Amherst College offers many opportunities for professional growth and development, continued learning, and career advancement.

Interested candidates are asked to submit a resume, cover letter, and the names of three professional references online at https://amherst.wd5.myworkdayjobs.com/Amherst_Jobs. Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled.


To apply, visit https://amherst.wd5.myworkdayjobs.com/en-US/Amherst_Jobs/job/Amherst-Campus/Administrative-Assistant--Casual-Position-_JR5545


jeid-1c2315c6314ddb43aba21bedf70c7e25