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Assistant Director of Academic Administration

Employer
George Mason University
Location
Arlington, Virginia, United States
Salary
Competitive Salary
Date posted
Oct 17, 2024
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Department: Antonin Scalia Law School

Classification: Gen Admin Supv 1/Coord 1

Job Category: Classified Staff

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Location: Arlington, VA

Workplace Type: Hybrid Eligible

Pay Band: 04

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

About the Department:

The School of Law has two fundamental missions. First it prepares students to use their law degree in a broad range of public and private sector organizations with the Commonwealth and around the world. Second, it produces academic scholarship that expands society's understanding of law and legal institutions with a special focus on using economic tools and methods to do so.

About the Position:

The Assistant Director of Academic Administration serves as the starting point for all law school academic administration matters, including: the support of adjunct faculty; the management of the teaching evaluation processes at the law school; the preparation and publication of course schedule documents; the management of courses in GMU’s systems. In addition this position supports students, faculty, and staff in day-to-day administrative matters.

Responsibilities:

Supports Adjunct Faculty
  • Serves as the first point-of-contact for adjunct faculty matters;
  • Ensures adjunct faculty job postings reflect current needs of the law school;
  • Regularly checks postings for qualified applicants and makes recommendations for hire to the Associate Dean for Academic Administration;
  • Prepares, sends, and collects employment contracts for adjunct faculty;
  • Maintains up-to-date information for adjuncts on the online Adjunct Information Portal;
  • Maintains a roster of adjunct faculty with up-to-date teaching assignments and contact information;
  • Collects adjunct faculty resumes and transcripts, and files with the Provost’s Office as appropriate;
  • Schedules adjunct orientation sessions and greets adjuncts in the first week of the semester;
  • Provides regular updates and reminders to adjunct faculty on deadlines and law school requirements; and
  • Provides instructional and logistical support for adjunct faculty proactively, and as issues arise.
Publishes and Updates Course Schedules
  • Assists the Associate Dean for Academic Administration in the preparation of fall, spring, and summer course schedules;
  • Creates, publishes, and updates semester course schedule documents and registration information documents in collaboration with the Law Records Office and the Associate Dean for Academic Administration; and
  • Manages law courses in Banner and/or CourseLeaf under the direction of the Associate Dean for Academic Administration, and in partnership with the Law Records Office.
Ensures Quality
  • Supports the course evaluation process, including sending reminders to faculty, answering inquiries about the process, and liaising with the OIEP;
  • Assists the Associate Dean for Academic Administration in summarizing course evaluation results each semester; and
  • Coordinates full-time faculty and administrators in scheduling observations of adjunct teaching to facilitate timely and actionable feedback.
Administrative Support
  • Collects syllabi from adjunct faculty;
  • Provides support to students, faculty, and staff as academic administration issues arise;
  • Pulls data on courses, enrollment, and faculty upon request; and
  • Supports exam review sessions by surveying for availability, scheduling, pulling exams, and proctoring; Updates and consults with colleagues as appropriate to ensure timely and accurate information sharing.
Other duties related to the position as assigned

Required Qualifications:
  • Bachelor’s degree in related field or the equivalent combination of education and experience;
  • Demonstrated experience managing multiple projects and competing deadlines;
  • Experience managing professional communications to various constituencies;
  • Exceptional customer service and communication skills (both orally and in writing);
  • Organizational skills, attention to detail, and the ability to handle multiple tasks at one time;
  • Ability to work independently and demonstrate good judgment; and
  • Strong command of data management and Excel.
Preferred Qualifications:
  • Master’s degree in related field or J.D.; and
  • Considerable experience (typically 3 years and more) in management in an academic setting, to include supporting faculty.
Instructions to Applicants:

For full consideration, applicants must apply for Assistant Director of Academic Administration at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent with Resume for review.

Posting Open Date: October 17, 2024

For Full Consideration, Apply by: October 31, 2024

Open Until Filled: Yes

Mason Ad Statement

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason’s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!

George Mason University, Where Innovation is Tradition.

Equity Statement

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

Campus Safety Information

Mason’s Annual Security and Fire Safety Report is available at http://police.gmu.edu/annual-security-report/

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