Associate Vice Chancellor for Finance

College Information

Peralta/College Information

District Office

The Peralta Community College District is a two-year college system, dedicated to providing comprehensive educational and community services to the communities it serves, including the cities of Albany, Alameda, Berkeley, Emeryville, Oakland and Piedmont California. The District enrolls over 25,000 students in a broad range of transfer and occupational curricula. The colleges in the District include College of Alameda, Laney College, Merritt College and Berkeley City College, which operate under the governance of a seven- member Board of Trustees and are administered by a Chancellor/Superintendent.

Position Information

Job Title
Associate Vice Chancellor for Finance

Time Base
40 Hours/Week 12 Months/Year

Compensation
Salary Range: $182,055.-$210,065/annually - The maximum salary placement is Step 3 depending on experience.

Position Type
Management

Department
Financial Services/Budget (141)

City
Oakland

State
CA

Job Description Summary

This position reports directly to the Deputy Chancellor, and works collaboratively with the College Business Managers on fiscal matters.

Under the general direction of the Deputy Chancellor, the Associate Vice Chancellor for Finance is responsible for the administration and supervision of the District’s accounts payable and accounting services. The Associate Vice Chancellor monitors and directs the daily business and financial operations and is responsible for providing support for budget development and oversight of the execution of the annual final budget.

Duties & Responsibilities

Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.

• Provides reports, statistical and financial data as required to provide budget status information and support in new budget preparation.
• Meets regularly with the college Business and Administrative Services Managers and makes recommendations on matters of budget development, implementation and administration.
• Plans for and directs accurate and appropriate compliance with all State, Federal and local laws,
• Board policies and regulations governing the financial operations of the district.
• Coordinates and directs the proper use of all Financial Services functions and insures the proper application of internal control processes.
• Plans, organizes, directs and participates in the design and implementation of improved fiscal procedures for the District.
• Provides leadership and assistance in the preparation and expenditures of the college’s annual operating budget.
• Coordinates the development of new computer applications and systems that affect the financial operations of the district.
• Directs the development and implementation of the District’s Chart of Accounts and insures that compliance and reporting requirements will be met.
• Directs the creation and production of financial reports
• Directs the development and maintenance of an on-going banking management plan.
• Supervises the operation of the District’s revolving cash fund and for making transfers between District funds maintained in the county treasury.
• Ensures the completion and filing of claims for various special projects.
• Represents the District at state and national meetings and conferences dealing with budget and financial services’ issues.
• Serves on state and regional budget and financial services committees, as well as District budgetrelated committees.
• Supervises the maintenance of records of expenditures, income and balances of all appropriations.
• Supervises and directs the accounting functions of the District and develops new procedures or accounting programs as needed, including the control and accounting for all funds in the District budget.
• Supervises and reviews the preparation of quarterly financial statements and year end closing.
• Responsible for providing information to independent auditors.
• Manages and supervises the Accounts Payable Unit to ensure accurate and timely payments.
• Performs other duties as assigned by the Deputy Chancellor for Finance.
• Performs other related duties as required.

Minimum Qualifications

1. Possession of a Bachelor’s Degree from an accredited college or university in business or finance
with a major concentration in accounting.
2. Three (3) years of comprehensive and increasingly responsible management experience in
business or finance administration or a related field.
3. Knowledge and proficiency in the operation and use of personal computers utilizing various
software applications (i.e., word processing, spreadsheet and database management software)
including the Internet.
4. Commitment to participatory governance.
5. Understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, cultural
and disability and ethnic backgrounds of community college students.

Desirable Qualifications

• A Master’s Degree from an accredited college or university in business, accounting or a related field, or a C.P.A. license.
• Knowledge of public finance and business administration.
• Evidence of the ability to work effectively as a team member with top level management.
• Evidence of a successful working relationship with managers, faculty, staff, students and members of the community.
• Effective communication and conflict resolution skills.
• Experience in, knowledge of or the ability to understand the following:

1. The relationship and interaction of a community college and various community special
interest groups.
2. The technicalities of budgeting and the relationship of finance to the District operation in a multi-campus district.
3. The Education Code and other State, Federal and local regulations as they apply to the
management of a college and its special programs.

Environmental Demands

Occasional work performed alone. Constant work around and with other people

Other Requirements

PHYSICAL ABILITIES
The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Typical physical abilities for this position are:

• Prolonged and frequent sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping
• Moderate to heavy usage of hands in grasping, repetitive hand movement and finger coordination in keeping records and preparing reports using a computer keyboard.
• Speech and hearing to communicate effectively in group settings and by telephone to students, faculty, staff, and others.

Tools & Equipment Used

Application Deadline Date

Open Date
10/17/2024

First Review Date
11/18/2024

Special Instructions to Applicants

APPLICATION PROCEDURES

1. Required documents will include:

· Current resume of experience, formal education/training and qualifications.
· Copies of supporting credentials, if applicable.
· Copies of transcripts from fully accredited colleges or university institutions.
(Copies of diplomas will not substitute for transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university.)

Information on transcripts must include degree awarded and confer date. Transcripts without this information and online applications without transcripts will be disqualified. PLEASE DO NOT SUBMIT AN APPLICATION IF YOUR DEGREE WILL NOT BE CONFERRED UNTIL A LATER DATE .

Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S. degrees) by the application deadline date.

2. Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendation, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS .

3. Travel expenses for the interview and selection process will be borne by the candidates.

4. Skype and phone interviews are not permitted.

Appointment to the position is conditional upon the approval of the Chancellor.

CONDITIONS OF EMPLOYMENT

Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:

REQUIRED FOR ALL EMPLOYEES

Tuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days. The TB test is a condition of employment and any expense must be borne by the successful candidate.

Fingerprinting Requirement:

As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location.

Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:

1) A citizen or national of the United States;

2) An alien lawfully admitted for permanent residence in the United States; or

3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States.
All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.

District Policy: A Social Security Card will be required following selection and prior to completion of the hiring process. The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.

MAY BE REQUIRED

Medical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee.

Benefits Information

Benefits Information

Benefits Information

FRINGE BENEFITS

The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits. Benefit-eligible employees have access to coverage for themselves and eligible dependents:

• Medical coverage. Depending on choice of coverage, you may be required to make a contribution.
• Dental coverage. Depending on choice of coverage, you may be required to make a contribution.
• Life insurance of 150% of your income up to $100,000.
• Long-term disability coverage.
• Employee Assistance Program.
• 22 days/year vacation leave, 12 days/year sick leave, and 18 holidays/year

In addition to your own contribution, Peralta also contributes 27.05% of your salary to the California Public Employees Retirement System (CalPERS). Effective January 1, 2013, the PEPRA (Public Employees’ Pension Reform Act) went into effect.

Changes have been implemented as a result of the adoption of this legislation that impact new and existing employees enrolled in CalPERS. A summary of those changes is available at http://www.calpers.ca.gov/eip-docs/employer/program-services/summary-pension-act.pdf. For further up to date information on CalPERS retirement eligibility and PEPRA, please visit the website at www.calpers.com www.calpers.ca.gov/. The CalPERS member handbook is available at http://www.calpers.ca.gov/eip-docs/about/pubs/member/your-benefits-your-future-school-benefits.pdf. . After 10 years of creditable service, medical benefits in retirement are extended until age 65.

Other voluntary benefits include:

• Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)
• Pre-tax commuting expenses (under IRS code 132)
• Tax-deferred plan participation in the 403(b) and 457 plans
• Credit union membership
• Prepaid legal plan participation
• Additional Life Insurance for yourself, spouse or children
• Kaiser and United Health Care Dental are fully paid by the District. Other plans require employee contribution.
• Subject to change.

Mission Statement

The Peralta Community College District is a collaborative of colleges advancing social and economic transformation for students and the community through quality education, rooted in equity, social justice, environmental sustainability, and partnerships.
Applicant Documents
Required Documents

1. List of References
2. Resume
3. Cover Letter
4. Transcripts

Optional Documents

1. Other Document
2. Letter of Recommendation 1
3. Letter of Recommendation 2
4. Letter of Recommendation 3
5. Training/Certification Document