Grants & Contracts Analyst

Johns Hopkins, founded in 1876, is America's first research university and home to nine world-class academic divisions working together as one university.

We are seeking a Grants & Contracts Analyst (GCA) who will coordinate all activities related to the pre-award and post award processes for the Translational Tissue Engineering Center, located in the Department of Ophthalmology. The analyst will support a diverse group of faculty and trainees (graduate students and postdoctoral fellows) with a portfolio of sponsors that include federal, foundation and commercial sponsors. The GCA will be involved with all aspects of the grants management with responsibilities commensurate with their skill level. This will include but is not limited to: sponsored project submissions, material transfer agreements, contract submissions, award account monitoring, financial reporting, award and effort reporting, close-out procedures. The hired GCA will work as a team with the Sr. Grant & Contracts Analyst and the Sr. Administrative Manager to manage the grants portfolio of the faculty affiliated with the center. The ideal candidate would be able to work a hybrid schedule at least 1-2 days/week on campus to interact with other center administrative staff, trainees and faculty; however, we are open to those candidates that prefer to work 100% remote.

Specific Duties & Responsibilities

Pre-Award

• Serve as liaison between research units, central offices, and funding agencies. Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
• Coordinate submission of grant proposals for new and continuing projects using electronic award management tools (Fibi, Grants.gov, etc.) to various federal agencies, private agencies/foundations, and commercial agencies.
• Prepare and assist in budget and budget justification development--ensuring that all applicable and indirect costs have been applied.
• Complete JHU and sponsored forms as required.
• Track proposals and other sponsored research documentation through the signature/approval processes to ensure deadlines are met.
• Ensure compliance with university/federal/private agency regulations and restrictions (NIH, Foundations, For-Profit, etc.).
• Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants &Contracts Manager and ORA for signature. Review involves accuracy, content, and adherence to all relevant guidelines.
• Help maintain an accurate workflow database detailing grant/contract process/submission date.

Post-Award

• Ensure proper management of awards, by insuring adherence with GAAP, NIH Grant Policy, OMB, FDP, CAS and University or Hospital policies and procedures.
• Advise faculty and staff on changes in sponsored research policies, and complete and maintain required professional development training.
• Responsible for the timely preparation of proposal budget for Principal Investigator (PI) Review.
• Complete monthly financial /reconciliation reports for all assigned principal investigators on their grants, discretionary accounts and contracts.
• Meet with assigned investigators at least quarterly to discuss the financials status of their grants, discretionary funds and contracts and any changes that might be required for upcoming submissions.
• Working with the PI, identify budget issues, make recommendations to address concerns and resolve problems. Prepare account reconciliations monthly and on time per JHU and Department guidelines.
• Assure Compliance documents are up to date for the PIs and their projects, i.e., IRB, animal protocols, Other Support, Biosketches etc.
• Assist with contract and grant closeouts such as following up with progress reports, invention reports, financial status reports and specific documents related to training grants, i.e. statement of appointments, payback agreements and terminations.
• Facilitate corrections to accounts in question working with Divisions, School of Medicine, School of Engineering, Research Accounting, Internal Audit, Cost Analysis and outside agencies.
• Work with Shared Services to provide interim and final financial reports to sponsor agencies. Prepare payroll documents to allocate salaries to assigned budgets, reconcile salary support to ensure these remain within projected budgets and comply with present effort reporting.
• Ensure that effort forms are pre-reviewed, certified and post-reviewed with the required timelines as set forth by the University. Prepare expenditure transfers (non-payroll cost transfers.

Minimum Qualifications

• Bachelor's Degree.
• Two years of administrative/budgeting experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Must be able to work independently and as part of a team.
• Open to attending at least two professional/skill development courses per annual review year.
• Ability to maintain professional confidentiality in regard to employee issues, guarding salary information and financial information regarding their faculty and staff.
• Assume responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within and outside of the Department. Key focus must be on customer service, timely and professional communications and meeting deadlines.
• Strong financial analysis skills, which assume competent capabilities with spreadsheet applications (e.g. Microsoft Excel) and other financial analysis software.
• Must have excellent and professional communication skills, both oral and written.
• Must possess very strong organizational skills, analytical and problems solving abilities, attention to detail and follow-up.

Classified Title: Grants & Contracts Analyst
Role/Level/Range: ATP/03/PC
Starting Salary Range: $53,800 - $94,400 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: Monday-Friday, 8:30 am - 5:00 pm
Exempt Status: Exempt
Location: Hybrid/School of Medicine Campus
Department name: ​​​​​​​Oph Translational Tissue Engineering Ctr
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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