Assistant Director, Operations and Analysis
- Employer
- Montclair State University
- Location
- Montclair, New Jersey, United States
- Salary
- Competitive Salary
- Date posted
- Oct 10, 2024
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Job Details
IMPORTANT APPLICATION INSTRUCTIONS:
- Upload Resume or Curriculum Vitae for automatic population of information to the application.
- The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application.
- Review information and double-check all fields containing information that the system parsed – the software is intelligent, but you need to verify that the data is accurate.
- In the “My Experience” section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.
Job Description
SUMMARY :
Reporting to the Dean, College of Science and Mathematics, the Assistant Director, Operations and Analysis provides administrative support, with a focus on project management, personnel actions and records including student assistants, facilities, and development. The Assistant Director works with the Dean’s Office staff in the implementation of organizational development, plans, programs, and operations. This position serves as liaison between the Dean and a wide range of individuals and organizations both on and off-campus to advance the goals of the College.
PRINCIPAL DUTIES AND RESPONSIBILITIES :
- Anticipate the needs of the Dean by staying ahead of potential
issues, identifying priorities, and recognizing emerging challenges
before they arise.
- Take initiative in addressing tasks and responsibilities
without needing direct instruction, ensuring smooth workflow and
reducing the supervisor's workload.
- Offer solutions and alternatives to potential problems,
demonstrating foresight and a commitment to the team's
success.
- Plan, implement, and control general and special projects
assigned by the Dean, ensuring timely completion and
dissemination.
- Perform special studies or investigations that require the
analysis of sensitive data and make recommendations regarding
appropriate action.
- Organize stakeholders and actively monitor key projects,
deadlines, and meetings, preparing materials and information in
advance to prevent last-minute disruptions.
- Conduct research, evaluate data, and prepare reports containing
findings, conclusions and recommendations.
- Coordinate the processing of staff, faculty and student
personnel actions including hiring, appointment, reappointment,
tenure, promotion, and performance reviews.
- Assist with organizing resources for academic program delivery
and facilities maintenance.
- Establish and maintain strong liaisons and cooperative working
relationships with faculty, staff, students, alumni, and the public
to ensure that established goals are met and problems are
resolved.
- Work collaboratively, and as a team member, within the Office
of the Dean and with other units throughout the University.
- Maintain high confidentiality of information and interactions
with internal/external constituents.
- Attend and participate in departmental and university-wide
meetings related to duties and responsibilities.
- Serve on various committees, as assigned.
- Perform other duties as assigned.
- Management retains the right to add or change job duties at any
time.
REQUIRE D :
- Master’s degree from an accredited college or university.
- A minimum of three years of professional experience in an
administrative and/or office management role with increased
responsibilities in areas such as, budgeting, planning, organizing,
staffing, and/or reporting in a higher education setting or
comparable organization.
- Proficiency with Microsoft Office (Excel, Word, PowerPoint) and
Google Mail (or equivalent) for email and calendaring.
- Excellent time management and creative problem-solving skills
with demonstrated ability to manage multiple priorities and meet
deadlines.
- Strong interpersonal, written, and oral communication
skills
- Cultural competency with the ability to work well with faculty,
staff and students from varied backgrounds and talents.
- Experience working in an academic or non-profit organization,
providing executive support for a department head, dean, or an
executive at an equivalent level.
- Ability to acquire comprehensive knowledge of college policies
and procedures.
- Demonstrated ability to coordinate meetings, events, and
initiatives with colleagues in other executive- level offices and
academic units.
- An affinity for working in a dynamic, fast-paced
environment.
- Experience with project management software (e.g., Microsoft
Project).
Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions.
Department
College of Science and Mathematics
Position Type
Professional - Non-Faculty
Contact Information:
For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2), or email talent @montclair.edu .
EEO/AA Statement
Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.
Additional information can be found on the website at
www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/
Title IX and 34 C.F.R. 106 Policy
Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit: https://www.montclair.edu/human-resources/job-seekers/
Company
Montclair State University defines what it means to be a university with a public purpose — one that not only creates transformational opportunities for students, but also partners with communities to make a difference in the lives of others.
Montclair invites students to imagine the world they want to live in and empowers them to develop the skills and knowledge to create it. As a solutions engine, we ask: How can we harness the power of 21,000 students and 1,800 professors to be a force for good in the world?
This distinctive approach continues to attract students, propelling Montclair to become New Jersey’s second largest institution of higher learning, and one of its most diverse. Under President Jonathan Koppell, the University enrolled the largest entering class in the University’s history two years in a row.
Founded in 1908, Montclair has grown big enough to offer more than 300 programs across 13 colleges and schools at all degree levels – and yet, with a student-to-faculty ratio of 17 to 1, is still small enough for students to receive personalized attention from professors and staff who truly care. Students have numerous opportunities to conduct research with professors who are respected leaders in their fields.
More than 50% of Montclair’s students identify as underrepresented minorities. It is New Jersey’s largest Hispanic-Serving Institution, serving more Latinx students than any other university in the state.
Montclair’s highly diverse students thrive in the University’s supportive, welcoming environment. Their graduation rates outperform state and national benchmarks and predictions with U.S. News & World Report ranking Montclair as seventh among national universities in graduation rate performance in 2022. It is consistently recognized as one of the most inclusive and best value universities and ranked No. 21 in the country in social mobility.
Many of Montclair’s students are working and raising families, and the University offers flexible programs that give them the opportunity to learn in ways that work best for them, on campus or online, in real time or asynchronously.
Faculty include winners of a MacArthur fellowship, Fulbright grants and Emmy awards, and NSF, NEH and NIH grants, among many other distinctions. These highly respected researchers, scholars and creators are dedicated to student success, and they are always innovating to meet the needs of learners and of the state. Montclair has launched dozens of new degree and certificate programs, and offers more combined bachelor’s and master’s degree programs than any other university in New Jersey – empowering students to enter the workforce faster, with stronger skills and for less cost.
Montclair’s mission is to elevate its students and partners, and in so doing, help make the world a better place.
At Montclair State, our employees are among our most valuable assets.
When you work at Montclair State, you join a talented, diverse and inclusive community of employees who work together to support the educational mission of the University.
You are part of a leading institution of higher education in New Jersey. Our 11 colleges and schools serve 21,000 students on a beautiful 252-acrea, vibrant suburban campus just 12 miles from New York City.
Dedicated to providing employees with opportunities for professional achievement and development, we take pride in a dynamic workplace environment that respects all employees and encourages excellence.
As a Montclair State University employee, you enjoy access to:
- Comprehensive health, dental and retirement benefits to discounted membership to the campus recreation center and tuition reimbursement
- Policies, programs and services that support our commitment to affirmative action, equal opportunity employment, multicultural diversity and inclusion
- A dynamic, sophisticated and diverse environment
- Website
- http://www.montclair.edu/
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