Administrative Assistant for Institutional Diversity, Equity, and Compliance
- Employer
- Providence College
- Location
- Providence, Rhode Island, United States
- Salary
- Competitive Salary
- Date posted
- Oct 7, 2024
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- Position Type
- Administrative, Business & Administrative Affairs, Business & Administrative Support, Financial Affairs, Grants & Contracts
- Employment Level
- Mid-Level
- Employment Type
- Full Time
Job Details
The approximately 105-acre campus is situated in Rhode Island’s capital city and is close to the many cultural and educational offerings of Rhode Island’s “renaissance city.” Additionally, Providence is located an hour from Boston and just a few hours from New York City.
For years, Providence College has been recognized in the U.S. News & World Report “Regional Universities – North Category” and has been commended by several other ranking publications.
Posting Details
Position Information
Position Title
Administrative Assistant for Institutional Diversity, Equity, and Compliance
Overview
Provide administrative support for the day-to-day operations of the Office of Equity Compliance.
Essential Duties:
- Maintain and support filing systems including confidential files/information, records, and reports; input confidential data into databases related to harassment, discrimination, sexual misconduct, etc., and maintain records related to specific areas. Compose and review correspondence independently; prepare responses to emails, general correspondence, and personal inquiries of a sensitive and confidential nature for appropriate approval; formats, types, proofreads, duplicates and distributes policies, procedures, correspondences, notices, lists, forms, memoranda and other materials according to established procedures, policies and standards on behalf of the Office of Equity Compliance. (35%)
- Interact with external constituencies via phone, email, and in-person to arrange meetings, event invitations and follow-up correspondence. Screen office visitors and telephone callers; respond to sensitive questions, complaints relevant to the Office of Equity Compliance/Institutional Diversity, Equity, and Inclusion, and requests for information from administrative, management, academic, and/or classified staff, and the public in a trauma-informed and culturally inclusive manner; communicate information where knowledge and interpretation of policies and procedures are necessary. (10%)
- Assist in budget administration for Equity and Compliance, track and reconcile budget activity; post, monitor and track invoices, credit card and other expenditures; prepare purchase requisitions, check requests, independent contracts, and claims for reimbursement; calculate and process stipends and other related budget administration; resolve invoicing, purchase order, and other financial documentation questions or problems with vendors; prepare financial documents and reports and prepare and balance financial summaries. (10%)
- Manage and promote the Office of Equity Compliance and divisional third-party training and administrative accounts and other related training resources and materials. Coordinate, schedule, and arrange meetings including location, seating, dining, and audiovisual equipment, coordinates activities with other divisions and departments. Coordinate and oversee specialized functions or projects, including assisting with the coordination of events/professional development related to the functional areas supported by this role; helps facilitate virtual and in person trainings; assures that work is performed in a timely and accurate manner; use independent judgment to develop and provide recommendations, suggestions, or information as appropriate. (15%)
- Serve as liaison between Equity and Compliance, Institutional Diversity, Equity, and Inclusion, the campus community and community at large by relaying messages, answering questions, clarifying information, explaining policies and procedures in a trauma-informed and culturally inclusive manner, or referring inquiries to the appropriate personnel as necessary. (10%)
- Perform administrative support duties for Equity and Compliance as well as divisional support for Institutional Diversity, Equity, and Inclusion; serve as back-up support for the Executive Assistant for Institutional Diversity, Equity, and Inclusion to include a variety of clerical, technical and administrative tasks. (20%)
- Perform all other duties as may be required.
- High school diploma or equivalent from an accredited institution is required.
- Three to five years of work experience in a customer service focused office or an equivalent combination of education and experience.
- Experience with Microsoft Office required and experience with Ellucian Banner is preferred.
- Experience with Maxient is preferred.
- Excellent interpersonal and relations skills, including ability to build and sustain key relationships with internal and external constituents.
- Excellent oral and written communication skills.
- Must be able to maintain a high degree of confidentiality.
- Ability to plan and arrange own work, including organizing, tracking, and prioritizing tasks, and assignments.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Sitting in a normal seated position for extended periods of time
- Reaching by extending hand(s) or arm(s) in any direction
- Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
- Communication skills using the spoken word
- Ability to see within normal parameters
- Ability to hear within normal range
- Ability to move about
Full Time
Salary Grade
Salary Information
Salary
$26/hour - $28/hour
Benefits
Providence College offers a comprehensive range of valuable benefits to eligible employees, which are designed to:
- Promote the health and well-being of you and your family
- Provide financial security while you are working
- Build financial resources for retirement
- Help you balance personal and work responsibilities
- Provide educational opportunities for you and your family
Union Status
Non-Union
Shift:
If other, please enter regular schedule.
EEO Statement
Providence College does not discriminate against any person because of race, color, national and ethnic origin, sex, gender, except where gender is a bona fide occupational qualification, sexual orientation, gender identity, religion, disability, age, veteran status, or genetic information. The College will develop, and from time to time update, an affirmative action program and will insist on a good-faith effort on the part of its employees to comply with the program. The College will request and expect its agents and those with whom it conducts its affairs to meet the commitment of this important program.
Posting Detail Information
Requisition Number
AS997P
Closing Date
Open Until Filled
Special Instructions to Applicants
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have experience in navigating sensitive information?
- yes
- no
- * Do you have experience using Maxient?
- yes
- no
Required Documents
- Resume
- Cover Letter
- Diversity Statement
Company
Providence College, a primarily undergraduate, liberal arts, Catholic institution of higher education in Rhode Island conducted under the auspices of the Dominican Friars, seeks candidates who can affirm and contribute to its mission. The College is committed to creating a diverse, inclusive environment that supports all of its students, faculty, and staff. All members of the community share a responsibility for creating, maintaining, and developing a learning experience valuing differences and practicing inclusion. We invite applications from qualified individuals who possess the experience, knowledge, and commitment to work within a diverse learning environment. Women and minority candidates are strongly encouraged to apply. Providence College is an equal opportunity employer.
- Website
- http://www.providence.edu/
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