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Facilities and Research Lab Manager

Employer
Chapman University
Location
Orange, California, United States
Salary
Competitive Salary
Date posted
Oct 4, 2024

Job Details

Posting Details

Position Information

Position Title

Facilities and Research Lab Manager

Position Type

Regular

Job Number

SA37824

Full or Part Time

full-time 40 hours weekly

Fair Labor Standard Act Classification

Exempt

Anticipated Pay Range

$74,000 - $78,000

Pay Range Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Position Summary Information

Job Description Summary

The Facilities & Research Lab Manager is responsible for the day-to-day operations of the buildings and lab spaces belonging to the Schmid College of Science and Technology. These include the south end of the Keck Center, Hashinger Science Center, Killefer Institute for Quantum Studies, and any other Schmid-occupied space. Serves as the liaison for the buildings to Facilities Management, Campus Planning (office configuration, ADA, common spaces, space improvements, etc.), Public Safety, Aramark, and other university departments to ensure facilities are safe, sufficient for operational needs, and properly maintained. Oversees the operations of research laboratories. Other duties as assigned. This position is a fully on-site position.

Responsibilities

Facilities Use, Maintenance, Operation and Safety
Serves as liaison to Facilities Management, Campus Planning, Aramark, and other university departments on behalf of Schmid College to ensure facilities are safe, sufficient for operational needs, and properly maintained.
  • Submit and manages work orders and maintenance requests, including but not limited to electrical, plumbing, carpentry, furniture, abatement, restoration, mechanical, painting, and cleaning requests.
  • Addresses needs and requests in a timely fashion with a high level of customer service, maintaining consistent communication and providing updates to faculty and staff regarding all requests and projects to ensure uninterrupted services.
  • In conjunction with Facilities Management and Campus Planning, tracks, reports and follows up on facilities-related projects and initiatives, such as utility disruptions, maintenance and repair activities, space improvements, and construction activities.
  • Manages any building remodel logistics, regularly communicating updates to those impacted and following up weekly to see projects through to completion.
  • Acts as liaison between Schmid Leadership and Campus Planning on building remodels, including lab and office renovations.
  • Collaborates with other university departments to resolve building issues such as leaks, spills, damage, etc.
  • Submits necessary custodial requests on behalf of Schmid College.
  • Conducts quarterly building inspections of facilities for repair, maintenance, cleanliness, safety, and security needs, noting any findings and working to resolve them.
  • Maintains various databases for record keeping and follow-up purposes: Work Request Log, Project Management spreadsheet, Schmid Master Access spreadsheet, etc.
  • Assists new faculty in their onboarding as related to office space and lab requests.
  • Coordinates with the Building Engineer and Facilities Management to ensure the facilities meet compliance standards.
  • Notifies faculty, staff, and campus partners of impactful events, projects, emergencies, and status updates.
  • Serves as liaison to Public Safety to ensure Schmid facilities are safe and secure, reporting building security issues to Public Safety.
  • Serves as the Building Emergency Coordinator, scheduling annual training conducted by Fire & Life Safety for faculty and staff on emergency procedures.
  • Assists Schmid Leadership with space inventory, making appropriate recommendations on the use of space, reconfigurations, storage, and ergonomic evaluations.
  • Serves as point of contact for facilities emergencies and security concerns.
  • Serves as on-call Building Emergency Coordinator for Schmid College and acts as back-up on-call Building Emergency Coordinator for Fowler School of Engineering in the occasional absence of their Facilities Manager.
  • Hire, supervise, train, and schedule student employees to assist with operational needs and administrative tasks.
Research Lab Operations
Responsible for operations of research laboratories.
  • Manages overall operations of research laboratories as directed by the Dean, Director of Administrative Operations, Assistant Director of Business Operations, and Instructional Lab Manager.
  • Advises faculty on research lab questions, rules, safety, and regulations.
  • Assists new incoming faculty with general lab onboarding and logistics of lab relocation/transport from prior institution to their new Chapman lab.
  • Promotes compliance with safe and proper laboratory procedures by notifying labs when they are out of compliance.
  • Provides technical evaluation, arranging and facilitating repairs and services for research facilities.
  • Advises Schmid College leadership on equipment needs and processes approved orders in Peoplesoft.
  • Conducts equipment and facility surveys within the college.
  • Provides technical assistance on and supervision of laboratory setup, facility design, construction, modification, and maintenance.
  • Provides training on day-to-day research lab operations for new faculty, research hires, and post-docs.
  • Ensure PIs and their lab staff conduct chemical inventory for their research labs annually.
  • Ensures research lab spaces are safe, clean, and in working order.
Required Qualifications
  • Bachelor’s degree with a major in a STEM discipline or equivalent combination of education and experience.
  • One to three years of experience in an experimental lab.
  • Considerable knowledge of lab methods, materials, and equipment.
  • Experience fixing laboratory equipment.
  • Excellent oral/written English language skills with the ability to interact with diverse individuals and groups at all organizational levels, both inside and outside of the University.
  • Technical skills to learn and use enterprise systems and applications needed for the position. Strong organizational and multi-tasking skills to manage multiple projects simultaneously.
  • Ability to prepare work orders accurately with detail and provide follow-up instructions in person.
  • Ability to accommodate and respond to shifting priorities and multiple demanding projects in a manner that is effective and efficient.
  • Proven ability to evaluate data, assess alternatives and formulate logical and sound recommendations
  • Ability to pay meticulous attention to detail and maintain detailed records.
  • Proven ability to comprehend and follow instructions and take a given task from beginning to completion
  • Proven ability to plan, prioritize multiple projects and complete them in a timely manner
  • Ability to perform basic arithmetic calculations
  • Ability to work independently and effectively as part of a team
  • Proficiency in basic word processing, spreadsheet, internet and email applications, preferably Microsoft Office Suite
  • Ability to learn, demonstrate and enforce proper health and safety procedures and regulations
  • Ability to perform general clerical functions critical to the maintenance and efficiency of the facilities
  • Ability to work within a budget effectively and monitor expenditures.
  • Ability to learn and interpret university policies and procedures
Desired Qualifications
  • Prior experience working with or in a facilities management department, IT department or related field, verified by work history.
  • Experience in the design and fabrication of lab equipment as needed.
  • Ability to provide responsive and quality customer service Knowledge and experience in abatement and restoration Knowledge and experience in large building operations
  • Understanding of space improvement processes and maintenance service programs Knowledge of safe practices with respect to building operations and maintenance
  • Prior experience working with or within an Environmental Health and safety (EH&S) department
  • Demonstrated mechanical/electrical/plumbing/construction aptitude, corroborated by work history.
Special Instructions to Applicants

Chapman University is an equal opportunity employer committed to fostering a diverse and inclusive academic global community. The University is dedicated to enhancing diversity and inclusion in all aspects of recruitment and employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

The University is committed to achieving a diverse faculty and staff and encourages members of underrepresented groups to apply. More information on diversity and inclusion at Chapman University can be found at www.chapman.edu/diversity.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Minimum Number of References

3

Maximum Number of References

3

Pre-screening Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Transcripts
  2. Letter of Recommendation 1
  3. Letter of Recommendation 2


Company

 

Chapman University

Founded in 1861, Chapman University is a nationally ranked private university in Orange, California, about 30 miles south of Los Angeles. Chapman serves nearly 10,000 undergraduate and graduate students, with a 12:1 student-to-faculty ratio. Students can choose from over 100 areas of study within 11 colleges for a personalized education. Chapman is categorized by the Carnegie Classification as an R2 “high research activity” institution. Students at Chapman learn directly from distinguished world-class faculty including Nobel Prize winners, MacArthur fellows, published authors and Academy Award winners. The campus has produced a Rhodes Scholar, been named a top producer of Fulbright Scholars and hosts a chapter of Phi Beta Kappa, the nation’s oldest and most prestigious honor society. Chapman also includes the Harry and Diane Rinker Health Science Campus in Irvine. The university features the No. 4 film school and No. 66 business school in the U.S. Learn more about Chapman University: www.chapman.edu.

Join Our Mission-Driven Organization

At Chapman University, we recruit, appoint, promote and retain a workforce that reflects a community committed to the mission, values and vision of the University. Chapman presents a broad range of professions and positions within our administrative departments and academic schools and colleges, ranging from entry-level to professional and managerial.

An Equal Opportunity Employer

Chapman University prohibits harassment and discrimination on the basis of race (including hair texture and protective hair styles) , ethnicity, color, religion (including religious dress and grooming practices), creed, ancestry, national origin, age, medical condition, physical or mental disability, sexual orientation, gender (including sexual harassment, gender identification, gender expression, transgender or LGBTQIA+ status), genetic information, marital status (including registered domestic partner status), military and veteran status, lawful change of name, Social Security Number or federal employment authorization document, receipt of Medi-Cal coverage, California driver’s license with a “federal limits apply” notation, or any other characteristic protected by local, state or federal law.  Discrimination or harassment on the basis of sex includes harassment or discrimination on the basis of pregnancy, childbirth, or related medical conditions, breastfeeding, and conditions related to breastfeeding.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodations for any part of the application or hiring process should contact the Office of Human Resources by email at hroffice@chapman.edu, or by phone at (714) 997-6686. Inquiries will be treated as confidential to the extent permitted by law.

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