Administrative Assistant for Tracks & Electives

Rocky Vista University

Rocky Vista University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race, color, religion, gender, national origin, disability, or veteran status. Rocky Vista University is an Equal Opportunity Employer.


Administrative Assistant for Tracks & Electives

US-MT-Billings

Job ID: 2024-2943
Type: Full-Time
# of Openings: 1
Category: Administrative/Clerical
Billings, MT

Overview

Rocky Vista University in Billings, MT has an opening for an

Administrative Assistant for Tracks & Electives (Full-Time)

To be considered for this position applicants should submit a resume/cover letter and salary requirements on our Careers page at www.rvu.edu.

SALARY:

$20.00-$22.75+ per hour, the posted salary range represents the minimum to the midpoint within RVU’s compensation plan. RVU’s full compensation structure provides a minimum to a maximum range. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to skill, knowledge, experience, education, and credentials.

BENEFITS:

RVU offers a full benefits package that includes Health, Dental and Vision insurance, along with 2 weeks (minimum) accrued paid vacation days per year, 12 accrued sick days per year, personal days, 13 ½ paid holidays and 401(K) match up to 7% based on employee’s contribution. Join us in an environment where in-office work is the primary focus, complemented by hybrid work flexibility for eligible positions.

Commitment to Inclusive Excellence: We are Rocky Vista University (RVU), a diverse, equitable, and inclusive healthcare education university that recognizes, values, and respects the commonalities and differences reflected in our students, staff, faculty, and alumni. We strive to be compassionate healthcare educators and practitioners who embrace and champion diversity, equity, and inclusion.

RVU is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Responsibilities

• Assists the Director of Tracks and Electives with administrative needs and coordination.
• Assist faculty and course directors with their planning and execution of curricular activities including labs and lectures, this may include curricular content creation and support such as PowerPoint, edits, etc.
• Assist the director in developing, promoting, and coordinating community based educational opportunities and events for tracks students by interfacing with leaders in the community.
• Assist in the creation of course modules and materials for track and elective sessions.
• Coordinate, schedule, and arrange for payment of guest lecturers.
• Assist faculty in organizing work-related travel and reimbursement requests related to activities within tracks and electives.
• Serve as the support staff and record keeper to assigned committees including scheduling, attending, and taking minutes.
• Provide individualized student support.
• Performs general office support duties including maintaining electronic and paper files, answering phones, completing reports, creating correspondence, proofreading, maintaining office equipment, and overall departmental organization.
• Work with Center of Testing to Develop Testing Rubrics.
• Assist Department of Preclinical Education with Systems courses as needed.
• Help build a culture that respects, values, and promotes diversity, equity, and inclusion.

• Other duties as assigned by the Director of Tracks and Electives or their designee.

Qualifications

• Assist administration, faculty, and staff in special projects as necessary.

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