CIRES/ ESIIL Travel and Event Coordinator

Job Summary

The Environmental Data Science Innovation & Inclusion Lab (ESIIL) , within the Cooperative Institute for Research in Environmental Sciences (CIRES) at CU Boulder, encourages applications for a part-time (50%, 20 hours/week) Travel and Event Coordinator! This role will advance ESIIL’s goals of engaging and empowering a diverse environmental data science community by coordinating the travel for ESIIL working group members and ESIIL event participants. The Travel and Event Coordinator will ensure a seamless travel experience for ESIIL event participants, accommodating travel needs while also adhering to University travel policies.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

CIRES is an internationally recognized leader in innovative environmental science and research and is located at the University of Colorado Boulder. At CIRES, more than 950 environmental science professionals work to understand the dynamic Earth system, including people’s relationship with the planet. CIRES has partnered with NOAA since 1967, and our areas of expertise include weather and climate, changes at Earth’s poles, air quality and atmospheric chemistry, water resources, solid Earth sciences, and more. Our vision is to be instrumental in ensuring a sustainable future environment by advancing scientific and societal understanding of the Earth system.

ESIIL is a next-generation NSF synthesis center led by the University of Colorado Boulder in collaboration with NSF’s CyVerse at the University of Arizona and the University of Oslo. ESIIL enables a global community of environmental data scientists to maximize the wealth of environmental data and emerging analytics to develop science-based solutions to solve pressing challenges in biology and other environmental sciences. ESIIL holds inclusion as a core principle and method for diversifying environmental data science at a time when society needs all perspectives, and science needs to serve all. ESIIL’s research community generates discoveries and novel approaches through:
1. Groundbreaking team science
2. Innovative tools and collaborative cyberinfrastructure
3. Data science education and training
4. Building inclusive participation and diverse groups.

What Your Key Responsibilities Will Be

Coordinating Travel with Participants

• Coordinate with ESIIL event participants to arrange travel dates, hotels, flights, transportation, and other meeting-related logistics
• Connect with participants to help them understand event parameters, university policies, and ESIIL guidelines
• Initiate and track stipends or reimbursements for participant travel expenses to ensure prompt payments
• Consistently provide personalized travel information and updates to travelers
• Interpret travel guidelines for travelers based on funding initiatives
• Serve as liaison and primary resource for working group participants, providing guidance on how to best match their meeting needs to the resources available
• Update ESIIL travel guidelines as needed

Event Planning and Support

• Plan, coordinate and schedule ESIIL events, provide day-of support and troubleshoot logistical problems that may arise
• Review events and solicit feedback to improve event workflows and processes and to ensure that events are operating within campus policies
• Negotiate rates with event and travel service providers

What You Should Know

• This is not a fully remote position.
  
• The position will likely be a hybrid arrangement with some virtual work time and some in person work time as conditions allow following current Earth Lab, ESIIL, CIRES, and university guidance and policies. The in person time will be in the Earth Lab/ESIIL offices in the SEEC Building on the CU Boulder East Campus.
• This position is a part-time (50%) appointment during regular business hours.
  

What We Can Offer

The annual hiring range for this 50% time position is $23,050-$28,800.

Benefits

The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .

Be Statements

Be engaged. Be inclusive. Be Boulder.

What We Require

• Bachelor’s degree or equivalent experience in hospitality management, human resources, or related field
• An equivalent combination of education and experience may substitute
  

What You Will Need

• Advanced proficiency with Microsoft Office (Word, Excel), Outlook calendar software, Zoom, and Google Suite (docs, sheets, drive)
• Proven dedication to equity and inclusion and the ability to work with diverse groups
• Ability to work with a large volume of information, multitask, problem-solve and meet timelines
• Proactive service oriented attitude, following up on open items, anticipating issues, closing loops on pending requests
• Excellent organizational skills, meticulous attention to detail and incremental improvements
• Strong writing and communication skills, comfortable interacting with a variety of audiences

What We Would Like You to Have

• Tech savvy including proficiency with collaborative team software products or interest to learn (e.g., Asana, Trello, Zoom, Slack, Mentimeter, or others)
• Familiarity with Concur travel and expense platform and DocuSign workflows
• Experience in financial reconciliations adhering to university and federal travel policies
• Experience working with traditionally underserved/underrepresented communities in STEM
• At least 2 years of experience in hospitality, travel, or similar customer-service position

Special Instructions

To apply, please submit the following materials:

1. A current resume.
2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by October 3, 2024 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs .

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu