Office Specialist-L, CARE, HPE and SAVP Offices

Vassar College

Office Specialist-L, CARE, HPE and SAVP Offices

Department: Dean Of The College Office
Duration of Position: Full year / Full time
Work Schedule:
Employee Type: Staff
Posting Date: 07/16/2024
Union Representation: CWA
Posting Number: AS513P
Pay Rate: $19.97 per hour
Compensation:

About Vassar College
Located in the scenic Mid-Hudson Valley, Vassar College is a highly selective, residential, coeducational liberal arts college. Vassar stands upon the homelands of the Munsee Lenape.Vassar College is deeply committed to increasing the diversity of the campus community and to promoting an environment of equality, inclusion, and respect for difference. The College is an Equal Opportunity and Affirmative Action employer, and especially welcomes applications from veterans, women, individuals with disabilities, and members of racial, ethnic, and other historically underrepresented groups.Vassar College is a smoke-free, tobacco-free campus.

Position Summary and Responsibilities
The Office Specialist provides administrative and operational support for multiple program offices including Case Management, Advocacy, Resources, and Education (CARE), Health Promotion and Education (HPE), and Support, Advocacy, and Violence Prevention (SAVP). These offices work together dynamically to support students' mental, physical, and social wellbeing and to offer health education and violence prevention programming on Vassar's campus. This position provides crucial support to the operational needs of these three offices, including scheduling, purchasing, and other administrative duties.

Responsibilities:

• Provide students with general information and appropriate referrals about the CARE, HPE, and SAVP offices.
• Perform duties with latitude for exercising judgment, discretion and confidentiality in accordance with state laws and campus policies and procedures.
• Provide logistical and scheduling support for various student programs, committee meetings and other administrative meetings.
• Facilitate communication and maintain relationships with on and off campus partners.
• Schedule appointments, send out departmental communications, and prepare informational documents as required.
• Maintain student record databases such as Maxient and Titanium.
• Assist with semester projects and on call schedule, reentry, sober host trainings.
• Purchase and monitor expenses from all departmental budgets, and maintain departmental records. Complete expense reconciliations.
• Communicate with multiple departments and information from administrators as directed.

Qualifications

• Three to five years of progressively responsible administrative support experience.
• Excellent computer skills are required including proficiency with the Google Apps suite (Drive, Docs, Mail, Calendars, Sheets) and the Microsoft Office suite (especially Word and Excel).
• Strong time management and organizational skills, attention to detail, and the ability to apply independent judgment with limited supervision and instruction.
• Demonstrated ability to work and communicate effectively with diverse constituencies and competence in oral and written communications.
• Tact, diplomacy, and the ability to exercise discretion and confidentiality.
• Strong organizational skills, including the ability to effectively manage deadlines and multiple, competing priorities.
• Ability to understand that students seeking support often have layered and intersectional needs.
• Must be able to work both independently and as part of a collaborative team.
• Associate's degree preferred.

Special Instructions to Applicants
To complete your on-line application, you will be required to attach your resume, cover letter, and contact information for 3 professional references. All attachments must be in PDF format. Review of applications will begin immediately. If you have any questions, please contact Human Resources, 845-437-5820.

For full consideration applicants should apply by:

All applicants must apply online at: https://employment.vassar.edu/postings/3972.



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