Processing Specialist

Posting Details

Position Information

Working Title
Processing Specialist

Department
Adult & Transfer Center

Compensation Title
Processing Specialist

Position Number
30012729

Position Status
Regular

Work Schedule

Monday-Friday
8:15-4:30

Hours per Week
37.5

Months per Year
12

Commitment to Inclusive Excellence

Northern Kentucky University is an Equal Opportunity/Equal Access institution. We embrace inclusiveness, equity, and global awareness in all dimensions of our work and seek excellence through diversity among our students, administrators, faculty, and staff. Application by members of diverse groups is encouraged.

Purpose of Position

This position promotes and facilitates seamless student transitions and success within the university’s strategic framework, and this role diligently ensures the precision of student records.

It primarily focuses on the meticulous review, evaluation, and data entry of external transcripts and translates them into corresponding courses and credits at NKU . This role extends beyond general education, encompassing the evaluation of coursework for major/minor requirements, post-baccalaureate courses, and returning undergraduate coursework at NKU .

Primary Responsibilities

Analysis of external transcripted course work, per the correct policies and procedures, to quickly and efficiently translate the course work into the NKU equivalencies. Regularly input and update student transfer data in the university’s database, ensuring that records are kept accurate, up-to-date, and confidential.

Maintenance of the course equivalency tables contained in SAP via ongoing evaluation of general education courses and other college-level transfer course evaluations. This may involve consultation with the academic departments at NKU . Evaluate current transfer processing methodologies and suggest enhancements for increased efficiency. Implement tools and technology solutions where necessary. Serve as the primary point of contact between the Transfer Processing unit and academic departments. Facilitate communication and seek clarifications on course content, ensuring that credit transfers align with curriculum standards. Evaluate and input non-traditional coursework, such as online courses, workshops, internships, or professional experiences, into the university’s system. Ensure these entries align with university standards and guidelines for credit recognition.

Handle the admission process for various student categories, including transfer, post-baccalaureate, and returning undergraduates. Evaluate their academic qualifications and credentials to determine eligibility. Work closely with the UG admissions department to streamline the transfer application process and ensure timely and efficient processing of transfer credits.

Prepares transfer credit approval reports and placement statuses and corresponds with students via mailings, emails, phone, and in-person. Prepare and dispatch acceptance communications to newly admitted students, providing them with essential details such as enrollment steps, campus orientation, and initial academic advisement. Offer guidance and support to prospective students inquiring about non-traditional coursework recognition, transfer procedures, and other admission-related queries.

Review and verify transfer documents, such as transcripts and certificates, to ensure authenticity and accuracy in accordance with university policies. Collaborate with previous institutions to confirm the validity of provided records. Regularly review national and regional transfer policies and accreditation standards to ensure the university’s practices remain compliant.

Address any discrepancies or queries related to transfer credits. Engage in problem-solving with students and faculty to ensure a smooth credit transfer process. Scrutinize students’ academic records to identify and resolve any instances of duplicate credits, preventing redundancy and ensuring accurate credit counts.

Qualifications

High school diploma and 1 year of related work experience required.

Responsible for knowledge of:
• University transcript, catalog, course, and policy review procedures.
• Transfer credit policies and procedures.
• Family Educational Rights and Privacy Act ( FERPA ) requirements.
• University policies and procedures.

The candidate must also demonstrate skills in:
• Operation of computers and job-related software programs.
• Decision making and problem solving.
• Interpersonal relations and in dealing with the public.
• Oral and written communication

Minimum Education
High School Diploma

Preferred Education
Bachelor's Degree

Minimum Experience
1 year

Salary
$16.01/hr minimum

Pay Grade
S66

Posting Detail Information

Requisition Number
2024S2100

Job Open Date

Job Close Date

Quick Link
https://jobs.nku.edu/postings/14226

Is this an internal only posting?

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Why are you interested in this position?
   
   (Open Ended Question)
   
   
2. * Do you have at least one year of related experience?
   • No Response
   • Yes
   • No
3. * Please provide a detailed description of your experience with data entry.
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter/Letter of Application
3. References

Optional Documents