Administrative Coordinator

Administrative Coordinator

About the Opportunity

About the D'Amore-McKim School of Business:

For over 100 years, the D'Amore-McKim School of Business at Northeastern University has continuously strengthened its foundation of experiential learning and innovation. Today, our mission to enable students to be responsible business leaders of the world capable of working, navigating, and creating in a digital environment is more relevant than ever. We offer unique business-specific and interdisciplinary degree opportunities at the bachelor's and master's levels, and lifelong learners benefit from our graduate-level certificates and executive education portfolio. All of these are enhanced by Northeastern's global campus system and experience-powered education approach. In addition, our use-inspired faculty and their research focus on transformative impact for humankind. Ultimately, D'Amore-McKim's values-driven culture and cross-border approach to learning and research empower our students, faculty, alumni, and corporate partners to create impact far beyond the confines of time, discipline, degree, and campus.

About the opportunity:

The Administrative Coordinator for Undergraduate Programs in the D'Amore-McKim School of Business focuses on three key areas, providing: 1) direct administrative support for the Associate Dean, undergraduate Programs and overall organizational support for Assistant Dean and Directors within the Undergraduate Programs office; 2) budget management for all responsibility centers; and 3) assisting the Undergraduate Office in designing and executing relevant student programming, events and activities to enhance the D'Amore-McKim student experience both academically and socially.

Key Responsibilities:

Administrative Support (45%)

Support for the leadership of the Undergraduate Program Offices (UPO), particularly the Associate Dean. Key responsibilities include assisting with managing the calendars of the Associate Dean, coordinating and supporting regular and ad hoc meetings, and managing student and staff requests for meetings with UPO leadership. Schedule, attend, take minutes, coordinate voting, and perform additional administrative duties for UPAC (Undergraduate Programs and Assessment Committee). Manage TEAMS channels for relevant UPO groups. Assist academic advising in managing courses and programs in Courseleaf. Provide front desk and admin coverage during staff absences, as needed. In addition, this position will provide coordination and communication tasks for key UPO administrative processes, including the awards nomination/selection process, mass mailings, academic assessments, and additional UPO needs as they may arise.

Budget Management (20%)

Manage the internal budget reporting and reconciliation of all responsibility centers (Co-op, Employer Relations, BSBA, BSIB, various scholarships, case competitions, and student organizations) under the Associate Dean for Undergraduate Programs. Track payments to both internal and external vendors; pro-card purchases and reconciliation. Execute and maintain the internal control structure instituted by Northeastern University. Procure and ensure payment for purchases made within Undergraduate Programs. Complete Concur expense reports for Undergraduate Programs, as needed.

Student Services/Event and Program Management (35%)

Provide help in launching assessment strategies to analyze student wants and needs for programming. Create and implement relevant and useful student programming and events. Manage the calendar for Undergraduate Program events and complete DMSB event form for each event. Manage scheduling and logistics related to securing rooms and venues, setups, food and beverage. Order marketing and event materials; maintain and develop database to provide event marketing and outreach, invitations, and reservations. Assist in the planning and execution of undergraduate graduation. Work with DMSB Marketing & Communications on general public relations for Undergraduate Programs/branding.

Qualifications:

Bachelor's degree required. 2-3 years of experience in office support, event management, and strong administrative skills needed. Proficient in Microsoft Office (Excel a Must). Excellent interpersonal and communication skills. Must have superior multi-tasking and organizational skills with the ability to respond to various requests and tasks simultaneously. Strong follow through skills are essential. Budgeting and accounting knowledge needed. Must enjoy interacting with both internal (student, staff, and faculty) and external populations. Must demonstrate maturity, tact and have the ability to maintain a high level of confidentiality. Experience with Concur, and/or QuickBooks a plus.

Documents to Submit:

Cover Letter

Resume

Position Type

General Administration

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.

Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

To learn more about Northeastern University's commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity.


To apply, visit https://northeastern.wd1.myworkdayjobs.com/en-US/careers/job/Boston-MA-Main-Campus/Administrative-Coordinator_R128450



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