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Administrative Assistant 

Employer
Moravian University
Location
Bethlehem, Pennsylvania, United States
Salary
Competitive Salary
Date posted
Sep 13, 2024
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Job Details

Title Administrative Assistant
Open Date 9/13/2024
Classification Support Staff
Department School of Nursing and Public Health
Exempt/Non-Exempt Non-Exempt
System Job Title Administrative Assistant
Description

SUPERVISION RECEIVED: Works under the supervision of the Associate Dean of the School of Nursing and Public Health.

SUPERVISION EXERCISED: Assists in the supervision of student workers.

POSITION SUMMARY: Acts as 12-month administrative support for two, twelve-month adult programs, six, year-round graduate programs and one doctoral program. This includes providing support for twenty two full time faculty, three staff members in addition to adjunct faculty that work within the School of Nursing and Public Health. Responsibilities include assisting school and program communication, completion of PA State Board of Nursing and Commission on Collegiate Nursing Education accreditation requirements, assisting with recruitment and admission events, acting as a liaison between programs in the School of Nursing and Public Health and community partners/stakeholders, and facilitating ongoing collaborative relationships with our practice partners. It also includes, assisting the clinical coordinator with the Nurse Practitioner (NP) program where responsibilities will include: onboarding students to clinical education management system upon program admission, ensure that clinical placement needs are met for NP students, and acting as a liaison between the NP programs in the School of Nursing and Public Health and community partners / stakeholders, while facilitating ongoing collaborative relationships with points of contact in NP placement sites.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
  • Provides primary support in correspondence and communication, school meetings, and activities, and operations management which are facilitated by or the responsibility of the Directors of the Accelerated Post-Baccalaureate (PB), RN to BSN, MSN, MSN/NP, DNP programs. In addition, works with the clinical coordinator for the School of Nursing and Public Health.
  • Works in tandem with other nursing and public health secretarial support staff to ensure smooth operations of all nursing and public health programs.
  • Answers telephone in a customer-friendly manner, routes messages to appropriate offices/departments, and provides accurate information to prospective/enrolled students, university personnel, and the community.
  • Prepares sensitive correspondence of a legal or confidential nature.
  • Complies with institutional policies regarding issues of employee and environmental safety and follows appropriate reporting requirements.
  • Verifies and monitors student and faculty credentials.
  • Prepares and maintains prospective and current PB, RN-BSN, MSN, and MSN NP student documents, as well as personnel records, accurately and in confidence.
  • Provides a preliminary transcript review of incoming PB applicants.
  • Maintains PB, RN-BSN, MSN, and MSN NP student databases regarding contact information, course enrollment, attrition/completion, and licensure/certification pass rates.
  • Maintains folders for students' plans of study as needed.
  • Distributes evaluation surveys via Qualtrics and documents results for PB, RN to BSN, MSN, and MSN NP programs.
  • Maintains databases for statistical purposes, as they relate to faculty functioning and workload.
  • Works with associate dean and program directors in preparing and managing communications with adjunct faculty, clinical preceptors, and students, including serving as administrator for the Typhon web-based program.
  • Updates the program, clinical site, student, and clinical instructor data in clinical management system.
  • Collaborates with the nursing SEM as needed for the graduate and adult nursing programs.
  • Assists healthcare networks with recruitment initiatives.
  • Creates and maintains shared Google spreadsheets with programs detailing all NP student clinical placement assignments.
  • Managing NP clinical education sites, onboarding, reviewing and approving all compliance documents students enrolled in the NP program.
  • Schedules formal and informal meetings for faculty and prospective and current students.
  • Participates and collaborates with faculty to plan special functions of the school of nursing and public health, e.g. student and faculty special events, PB/NP student orientation, the PB nursing celebration, and other functions as they relate to the work of the associate dean, program directors, clinical coordinator, and/or faculty.
  • Provides support and collaborates with faculty in organizing Sigma events
  • Works with associate dean and program directors in preparing and managing communications with adjunct faculty, clinical preceptors, and students.
  • Performs other job-related duties as may be assigned by the associate dean or requested by other school of nursing and public health faculty.
QUALIFICATIONS:

Associate Degree in Business/Secretarial Science or equivalent experience. Must be detail-oriented and well organized. Computing skills are required; proficiency in word-processing is essential; competency with internet and database use is preferred, specifically Microsoft Office and Google applications. Excellent interpersonal and oral communication skills are essential. Must be able to multitask and meet necessary deadlines. Must have the ability to work some evenings and weekends as needed.

TO APPLY: Qualified candidates should attach their cover letter and resume to their online application by clicking "Apply Now". Please attach documents as a PDF file.

At Moravian University, we are committed to our mission to prepare individuals for reflective lives and leadership in a world of change. To achieve these ideals, we are dedicated to fostering an educational and professional environment that is enriched by individuals of different backgrounds, experiences, and perspectives.

Job candidates and prospective members of our community are expected to engage, communicate, and collaborate across diverse cultural, social, and academic backgrounds. Additionally, faculty and staff should demonstrate the ability to adapt andragogical or professional methods to the lived experiences and cultural backgrounds of students and colleagues.

Learn more about the Office for Diversity, Equity, and Inclusion, and the Moravian University Together Toward Equity strategic initiatives here: https://www.moravian.edu/about/strategic-plan .

Moravian University is committed to providing a workplace and educational environment free from discrimination, harassment, and retaliation. The University does not discriminate against any applicant for employment or applicant for admission on the basis of actual or perceived race, ethnicity, color, sex, religion, age, ancestry, national origin, caste, sexual orientation, gender identity or expression, genetic information, pregnancy, familial status, marital status, citizenship status, veteran/military status, disability status, or any other protected category under applicable local, state, or federal laws.

In compliance with the requirements of Title IX, Moravian University does not discriminate on the basis of sex in its educational program and activity, including admission/employment, and does not tolerate such harassment or discrimination by or against any member of our campus community.

Employment inquiries should be directed to Human Resources at hr@moravian.edu and admission inquiries to Admissions at admission@moravian.edu .

Concerns regarding all forms of discrimination, including sexual harassment and/or sex discrimination in admission/employment:

Becki Achey

Equal Opportunity and Title IX Coordinator

1309 Main St. (Room 204)

(610) 625-7023

equalopportunity@moravian.edu

Mailing address:

Moravian University

1200 Main St.

Bethlehem, Pennsylvania 18018

Concerns regarding gender and equity in athletics:

Rebecca May

Associate Athletic Director (Deputy Title IX Coordinator)

109 Johnston Hall

Moravian University

1200 Main St.

Bethlehem, Pennsylvania 18018

(610) 625-7791

mayr@moravian.edu

Concerns regarding the application of Title IX:

U.S. Department of Education

Office of Civil Rights

100 Penn Square East, Suite 515

Philadelphia, PA 19107-3323

(215) 656-8541

ocr.philadelphia@ed.gov

Sex-based harassment and/or sex discrimination can be reported online anytime (can be anonymous) at www.moravian.edu/titleix . Grievance procedures can be found in the institutional Equal Opportunity, Harassment, and Non-Discrimination Policy at www.moravian.edu/policy .

Please visit moravian.edu/benefits to review benefits offered at Moravian University.*

WORK ENVIRONMENT: The work environment characteristics described here are representative of those encountered while performing the essential functions of this job.

The individual is routinely exposed to indoor conditions and outdoor weather and temperature extremes, and moderate noise level.

Pursuant to the ADA, Moravian University will provide reasonable accommodation(s) to employees with qualified disabilities in order to perform the essential functions of their position, except when doing so would cause an undue hardship for the University. Accommodations are determined on a case-by-case basis through documentation review and an interactive process that includes the employee's supervisor. Requests for accommodation or questions about this process should be directed to Human Resources at hr@moravian.edu or 610.861.1527. View the standard physical demands for positions at Moravian University. If this position requires additional or different demands, a Human Resources team member will notify you.

The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job. *Please visit this link to review the benefit eligibility status associated with this position.

About the Organization Moravian University offers students a private education they will not find anywhere else: personal attention and preparation for life with a record of success longer than our nation's history. Located in Bethlehem, Pennsylvania and offering undergraduate and graduate degrees that blend liberal arts with professional programs, Moravian University has been preparing students for reflective lives, fulfilling careers, and transformative leadership in a world of change since 1742. Moravian University is a member of The New American Colleges and Universities (NAC&U), a national consortium of selective, small to mid-size independent colleges and universities dedicated to the purposeful integration of liberal education, professional studies, and civic engagement. Visit moravian.edu to learn more about how the Moravian University focus on education for all prepares its students for life-long success.
EOE Statement Moravian University is an equal opportunity employer valuing diversity and encouraging individuals from under-represented populations to apply. EOE

This position is currently accepting applications.

Company

 Moravian University

Founded in 1742, now the sixth oldest college in the nation, Moravian University offers students a private education they will not find anywhere else: personal attention and preparation for life with a record of success longer than our nation’s history. Rather than simply following the history of others, Moravian innovates and provides what students and society need most.

With small class sizes and expansive academics, Moravian University is both selective and accessible, rooted in an education-for-all inclusiveness that we pioneered. The first school to open its doors to women, Moravian has constantly evolved over 280 years and now carries university recognition, reflecting the richness of our undergraduate, graduate, and research offerings.

Open to students of every background and faith, we celebrate our historic roots in the Moravian Church and continue our founders' legacy of crossing borders and overcoming barriers. Set in in the center of the beautiful, charming Christmas City, Bethlehem, and the picturesque Lehigh Valley of eastern Pennsylvania, Moravian is the place for those expecting remarkably dedicated faculty, the latest technology, the warmest of spirits, and the power to truly transform your life. 

Moravian University is located in Lenapehoking, the traditional homeland of the Lenape, which includes Delaware, New Jersey, eastern Pennsylvania, and southern New York. We honor the Native inhabitants of this land and their historic and everlasting relationships with it.

We are delighted that you are interested in learning more about the rewarding career opportunities Moravian has to offer.

We hope you find a position that fits your passion and your skills. As an employee, you will receive exceptional benefits and play a role in continuing to make the university great! We would love to welcome you aboard so that you can also be a part of our growing traditions and discover your brilliance.

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