Executive Assistant To The Vice President For Library
- Employer
- Bucknell University
- Location
- Pennsylvania, United States
- Salary
- Salary Not specified
- Date posted
- Sep 12, 2024
View more categoriesView less categories
- Position Type
- Executive, Other Executive
- Employment Type
- Full Time
Executive Assistant To The Vice President For Library & Information Technology
R0000000728
Bucknell University
Position Title:
Executive Assistant to the Vice President for Library & Information Technology
Position Type:
Full time
Location:
Bucknell University
Categories:
Staff Exempt
Job Summary:
The Executive Assistant to the Vice President for Library & Information Technology provides executive-level administrative and operational support to the Vice President, respecting and protecting the confidentiality of information shared within the office. The Executive Assistant works independently and proactively to support the overall work of Library & Information Technology and fosters trust by living the organization's vision and value statements. The Executive Assistant also manages Bertrand Library's physical space.
This is a 12-month, staff exempt (salary), full-time (40 hours) benefits eligible position based in Lewisburg, Pennsylvania.
Job Duties:
Executive Support
- Independently manage administrative processes and oversee the
daily operations of the organization through the Vice President's
office
- Provide executive-level administrative support to the Vice
President, including managing projects, complex calendaring,
coordinating and supporting meetings and events, preparing draft
communications, arranging travel, and submitting appropriate travel
reports;
- Prepare presentations and related communications;
- Work collaboratively with the Library & IT leadership team;
actively participate in meetings and the work of the
team;
- Initiate and plan organizational staff meetings/events, campus
events and special events;
- Support the work of the Committee on Library & Information
Resources and other university committees on which the Vice
President serves;
- Actively participate as a member of Library & IT's
Diversity, Equity and Inclusion Council, representing that
leadership team;
- Coordinate special projects assigned by the Vice
President;
- Respect and protect the confidentiality of information shared
within the Vice President's office and the organization.
Financial Oversight and Human Resources Support
- Working with the Budget & Procurement Analyst, recommend
use of the Library's endowed funds as appropriate for library
expenses and track spending against those funds;
- Collaborate with University Advancement to report spending and
acknowledge endowed fund donors.
- Maintain working knowledge of HR policies, procedures, and
processes and serve as a point of contact for L&IT
staff;
- Maintain familiarity with Workday Recruiting;
- Support casual staff hiring and track wages against the
approved budget;
- Support onboarding for all new staff.
Communications Management
- Work closely with staff in the University President's office to
ensure timely communication between the President and the Vice
President;
- Develop effective working relationships with campus
constituents to support the work of Vice President and to offer
support to the work of other divisions;
- Maintain effective relationships with Executive/Administrative
Assistants in other executive offices across campus to facilitate
increased efficiencies and effectiveness;
- Develop and execute communications to Library and Information
Technology staff.
Library Building Liaison
- Proactively participate in work that advances the strategic
initiatives focusing on the library as a “place”;
- Work closely with campus constituents who have a critical
interest in library space;
- Develop capital budget requests for library building related
projects and manage expenditures against approved project
budgets;
- Act as the project coordinator for all Library renovation
projects in partnership with Facilities project
managers;
- Engage with L&IT's Student Advisory Group on use of the
library's physical space;
- Co-chair the library's Emergency Response Team;
- Maintain secure key inventory for library staff.
Minimum Qualifications
Education:
- High school diploma
Professional Work Experience:
- Five years' executive-level administrative
experience;
- Experience supporting the communications and operational needs
of a large staff, and the ability to work collaboratively with the
staff;
- Technical proficiency and knowledge of current office
productivity tools, including email, electronic calendars, and
other electronic resources;
- Working knowledge of ordering, receiving, and invoicing within
an automated system;
- Working knowledge of budgeting processes;
- Effective interpersonal, organizational, and written / oral
communication skills;
- Proven ability to work independently, think proactively and
prioritize tasks in a dynamic environment;
- Cultural competency with the ability to work well with faculty,
staff and students from varied backgrounds and talents.
Preferred Qualifications
Education:
- Associate's or Bachelor's degree
Professional Work Experience:
- Familiarity with Workday
- Experience in an academic environment
Physical Requirements:
- Able to move up to 25 lbs.;
- Able to remain in a stationary position for extended periods of
time; sit at a computer and use a mouse/keyboard for long period of
time;
- Able to work in an environment with multiple competing
deadlines and frequent interruptions.
Job Exempt:
Yes
Salary Range:
54,080.00-67,600.00
The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.
This role is not budgeted for visa sponsorship at this time, all candidates must be authorized to work in the US at the time of submission of the application.
Advertised:
2024-09-10
Benefits:
Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to):
- Flexible scheduling options determined by role;
- Medical, prescription drug, vision, dental, life, and long-term disability insurance options
- An outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
- Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
- Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.
- A comprehensive employee wellness program including program incentives
- A myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card
To learn more about Bucknell's benefits, click here! (*Eligibility criteria and waiting periods may apply.)
Diversity, Equity & Inclusion:
Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community. We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings. We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.
E-VerifyBucknell University participates with the United States Customs and Immigration Services (USCIS) E-Verify program. We will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.For additional information regarding Bucknell's E-Verify requirements, please contact the office of Talent, Culture & Human Resources (570) 577-1631 or email hr@bucknell.edu.E-Verify Posters (sharing the link to the posters, which are also attached)
To apply, visit https://bucknell.wd1.myworkdayjobs.com/en-US/External/job/Bucknell-University/Executive-Assistant-to-the-Vice-President-for-Library---Information-Technology_R0000000728.
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