Associate Director of Student and Academic Affairs

Associate Director of Student and Academic Affairs

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Associate Director of Student and Academic Affairs

Job Profile Title
Associate Director B, Academic Affairs

Job Description Summary
The Associate Director of Student and Academic Affairs will work closely with the Director of Administration to independently manage a flexible portfolio of ongoing and emerging projects related to academic planning, including developing and implementing systems to streamline and improve departmental operations. Specific responsibilities will include coordination of teaching assignments for multiple programs within the department, overseeing the hiring process for part-time faculty, and working closely with the Director of Administration on academic year course planning and scheduling for multiple programs within the department to deliver a roster of over 100 courses in an academic year. The Associate Director will lead departmental operations on the highly complex and dynamic process of space planning, scheduling, and delivery of Architecture reviews for approximately 60 studio sections across multiple programs. This involves coordinating with multiple faculty to understand the program needs and demands careful attend to detail, strong organizational skills, and oversight of all logistics. The Associate Director, in coordination with the Department's Faculty Admissions Director, will manage the application process and coordinate the time-sensitive distribution of financial aid. During the admissions cycle, this task requires frequent updates and organization of information using Excel spreadsheets and Slate admissions software; ensuring that all data and records are accurately maintained is crucial for the admissions process to run smoothly. The Associate Director will maintain student records for a caseload masters students (including incoming, current, and graduating students); and assist masters students towards degree completion; assist with the advising enterprise of the Department; and serve as the Department specialist for NGSS/Pennant and reporting. The Associate Director will manage the studio travel process by working closely with the Chair and faculty directors as well as coordinating with Penn Global to plan and deliver studio travel for up to 80 third-year masters students and up to 15 faculty during fall and spring semesters.

Job Description

Job Responsibilities

• Academic Course Planning: Working closely with the Director of Administration on academic year course planning and scheduling for multiple programs and coordinating teaching assignments for multiple programs within the department. Serve as Department representative at key faculty and committee meetings.
• Part-time Faculty Hiring and Onboarding: Oversee the hiring and onboarding process for part-time faculty, serve as Departmental liaison to part-time faculty. Develop comprehensive new faculty orientation.
• Academic Space Planning: Lead departmental operations on the highly complex and dynamic process of space planning, scheduling, and delivery of Architecture reviews for approximately 60 studio sections across multiple programs. This involves coordinating with multiple faculty to understand the program needs and demands careful attend to detail, strong organizational skills, and oversight of all logistics.
• Student Records and Student Support: Maintain student records for a caseload of master's students, including incoming, current, and graduating students. Assist master's students toward degree completion. Serve as the Department specialist for NGSS and reporting.
• Admissions Oversight: Working closely with the faculty committee on Admissions, manage the application process and coordinate the time-sensitive distribution of financial aid. This task requires frequent updates and organization of information using spreadsheets and Slate admissions software; ensuring that all data and records are accurately maintained is crucial for the admissions process to run smoothly.
• Studio Travel Management: Manage the studio travel process. Collaborate closely with the Chair and faculty directors, coordinate with Penn Global and Weitzman Finance to plan studio travel for up to 80 third-year master's students and up to 15 faculty during the fall and spring semesters.
• Meeting Planning & Coordination: Work closely with the Chair and Director of Administration to plan faculty meetings, open house, new student orientation, and other meetings and events that are not part of the lecture series, by taking and distributing minutes, providing analytical support in preparation for meetings and coordinate follow-up actions as appropriate.
• Other duties as assigned.

Qualifications

Required

• A Bachelor's Degree and 2-3 years of experience is required or equivalent combination of education and experience.
• The ideal candidate should possess strong attention to detail and excellent organizational skills, with the ability to work efficiently in a fast-paced, team-oriented environment.
• The ability to multi-task, prioritize and communicate effectively across a diverse community of faculty, staff, and students is crucial.

Preferred

• Masters Degree preferred.
• 5 to 7 years of experience preferred.
• Prior experience in higher education, particularly in supporting academic programs, is preferred.
• Preferred qualifications include experience with University of Pennsylvania systems and software.

**Please provide a resume and cover letter in order to be considered for this role. Please upload documents in the “Resume/CV” section of the application prior to submitting.**

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
School of Design

Pay Range
$43,919.00 - $70,000.00 Annual Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  
• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
  

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay


To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Meyerson-Hall/Associate-Director-of-Student-and-Academic-Affairs_JR00096192



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