Nursing Education Administrative Specialist

SUMMARY OF RESPONSIBILITIES

Coordinates, measures and assists with student education and program compliance. Works with instructors and administrators to facilitate program management. Provides technical and clerical assistance in administrative matters to support the Faculty and Staff in carrying out the responsibilities of the department.

ESSENTIAL FUNCTIONS

• Coordinate and process all incoming nursing student admissions.
• Acts as the point of contact for prospective and in-progress student applicants, CastleBranch (document repository), and various vendors, as well as monitoring student compliance with immunizations and certifications.
• Event coordinator; planning and execution of nursing events such as: student orientation, pinning, camps, immersion, and other nursing activities.
• Provides accurate and timely reports using a computer and spreadsheet program.
• Work with the director to create facility and other online and electronic evaluations.
• Must be able to use appropriate software.
• Types correspondence, syllabi, tests, test banks, CCNE communication and mail merges, etc. accurately and in timely fashion, using a computer, assists in photocopying and scanning for director and nursing faculty. Coordinates student/faculty advisement schedule.
• Updates Nursing Web Page.
• Maintains supplies and ensures that all office equipment is always maintained in good working condition.
• Ensures the nursing program has all supplies needed for daily operations.
• Assembles minutes from faculty and nursing committee meetings.
• Prepares purchase orders, check requests, forms, work orders, etc.
• Is responsible for creating purchase orders, restocking inventory of all department and nursing laboratory supply needs.
• Answers telephones and voicemail promptly and efficiently for the nursing office, which includes taking calls for and from Faculty/Instructors, clinical sites, and students.
• May require the placement and removal of notes on classroom doors.
• Processes, fashions, and distributes internal and external snail mail for the department in a timely and efficient manner.
• Greets people coming into the office, as soon as they arrive, in a professional and friendly manner.
• Receives and transmits telephone and facsimile messages accurately and promptly.
• Responds to email and voicemail within 1 business day.
• Assist Registrar Office with listing midterm probations for faculty and reviewing schedules before printing.
• Acts to facilitate good communications between employees, clients, and management through interpersonal and professional communication techniques.
• Maintain University safety rules.
• Verifies faculty and clinical adjunct licensure status on a quarterly basis with the Board of Nursing.
• Collects, collates and presents data retrieved from student surveys to illustrate program outcomes.
• Verifies and maintains student compliance for admissions and participation in rotations with clinical partners for face-to-face and online students.
• Attend marketing events.
• Manage nursing social media via Instagram and Facebook.
• Instrumental in organizing and compiling nursing application data.
• Maintains the highest level of confidence concerning all matters.
• Does not discuss in any manner any information obtained through work in the office.
• Acts as the point of contact for Castle Branch as well as monitoring student compliance with immunizations and certifications.
• Proctor admission TEAS and ATI examinations.
• Prepare and maintain all prospective, current and past student files.
• Instrumental in organizing and compiling nursing data.
• Maintains the highest level of confidence concerning all matters.
• Does not discuss in any manner information learned through work correspondence or activities.
• Other duties as assigned.

EDUCATION, EXPERIENCE AND SKILLS REQUIRED

• College Degree preferred. Experience and education may be substituted.
• Prior experience working in a professional office environment a plus.
• Higher education office experience a plus.
• Comprehension of and familiarity with Texas BON guidelines and regulations.
• Comprehension of and familiarity with CCNE (accreditation) requirements.
• Comprehension of and familiarity with Schreiner, BSN, and RN-BSN student handbooks.
• Knowledge of Astra- event reservation software preferred.
• Knowledge of Jenzabar- education management system preferred.
• Ability to accomplish tasks independently and with minimal supervision.
• Ability to perform several tasks concurrently with ease and professionalism.
• Familiarity and experience with general office equipment: telephones, personal computers, facsimile machine, calculator, typewriter, copier, etc.
• Ability to type 50 words per minute using word processing programs, at an advanced level, on a personal computer. Knowledge of file development and maintenance.
• Strong organizational, interpersonal, written and communication skills.
• Ability to compose correspondence and produce reports, on Excel at an intermediate level, in a timely manner.
• Ability to ensure that all office equipment is maintained in working condition at all times.
• Ability to work with a diverse group of individuals.
• Ability to work as a team member toward the common goal of the University.