Assistant Director of Career Management

Assistant Director of Career Management

Posting Number: R0003815
Location: Salem Campus

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Position Summary:
The Assistant Director of Career Management and Employer Engagement, under the supervision of the Assistant Dean of Career Management and in collaboration with the Office of Career Management, Advancement, the College of Arts & Sciences, and the MBA for Professionals and MBA for Early Career, programs, is responsible for providing career development services for Atkinson School graduate and undergraduate students and graduate alumni. This position is responsible for career coaching and advising, designing and executing high quality career development programs and events, managing job and internship postings, developing and maintaining relationships with the employer community, and facilitating the management of student interns. While the successful candidate will be responsible for working with all Atkinson students they will need to be particularly focused on generating good career development outcomes for students in the MBA for Professionals program.

As a secondary function, this role will also support recruitment in the MBA for Professionals program by generating applicant inquiries through business outreach and partnership development, which includes participation in networking events, sponsorships, professional association meetings, and conferences.

Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

JOB DESCRIPTION

Career Coaching and Advising - 30%

• Identifies students' needs based on submissions and surveys and develops advising processes and tools. Coaches students to identify their career goals, develop job search skills and a career plan, and to engage in an active job search. Works closely with the Assistant Dean of Career Management and the Office of Career Management to develop annual goals and assure overall programmatic alignment.
  
• Assists undergraduate and MBA students in determining areas and careers of interest. Works with students to develop high-quality application materials, as well interview skills and etiquette.
  
• Provides individual interpretation of career interest inventories and assessments. Coaches students on how to identify and pursue their career interests.
  
• Reviews and provides feedback on student resumes, cover letters, email communications, and LinkedIn profiles.
  
• Teaches students how to access third-party software and programs, including Careerbeam, LinkedIn, the Compass and Career Navigator.
  
• Assists students in identifying relevant informationals and companies/organizations of interest. Coaches students on how to approach and communicate with these employers of interest.
  
• Conducts mock interviews and provides relevant feedback to students.
  
• Follows up with students after informational meetings and interviews to ascertain their progress and success, as well as assist students in improving their performance.
  
• Collaborates with the Office of Career Management to develop communication and engagement strategies to reach students who have not yet engaged with that office.
  
• Connects students with alumni and professionals in their area of interest.
  
• Advises students on elective courses and projects that best support their career goals.
  

Program and Event Management - 20%

• Collaborates with multiple Atkinson and University partners to deliver high-quality programs with an emphasis on student engagement and employment.
  
• Assists the Assistant Dean of Career Management to develop goals and an annual calendar of events. Events may include, but are not limited to, Compass Week, MBA-P Orientation, Career Close-up events, mentorship events, company Treks, Power Lunches, student association events, and company/organization information sessions.
  
• Plans and facilitates high-quality events and programs.
  
• Engages internal stakeholders, students, alumni volunteers, and employers to secure involvement in events.
  
• Manages and delegates tasks to graduate assistants (Peer Career Advisors or “PCAs”), student professional association volunteers, and other stakeholders.
  
• Develops and maintains budgets for programs and events.
  
• Works with Atkinson's Director of Marketing Communication to develop a marketing plan and/or communication plan for events and programs.
  
• Solicits feedback from students and stakeholders to plan and improve future events.
  

Career Navigator and Job and Internship Postings - 10%

• Actively pursues job postings from businesses, non-profits organizations, and governmental agencies. Procures exclusive postings when possible.
  
• Engages with employers to acquire new job postings, including internships and full-time appointments.
  
• Communicates job/internship opening to students and faculty.
  
• Collects resumes to develop and maintain a resume database as needed.
  
• Facilitates on-campus interviews and company information sessions as needed.
  

Business Outreach and Recruitment - 25%

• Visits current and past employers, as well as new/prospective employers. Works annually with the Atkinson School Deans to develop a targeted list of employers and set yearly employment goals. Actively seeks referrals of prospective MBA candidates from employers and community partners.
  
• Schedules and manages employer visits. Engages other Atkinson School staff and offices (Admissions, Executive Development Center, Advancement, etc.) as needed to maximize and enhance the value of employer visits.
  
• Generates prospective student interest and inquiries through on- and off-campus employer-engagement activities, including informational presentations, one-on-one meetings, receptions, business forums, employment and career fairs, company site visits, and participation in business associations and organizations.
  
• Manages and routinely updates records in Slate and Colleague, Willamette University's student information systems.
  
• Pursues and negotiates preferred partnership agreements with employers that support admission, employment, executive education, and curriculum and program engagement.
  
• Serves as primary account executive for a select group of employers; regularly communicates and engages with these employers.
  
• Works closely with Admissions staff to ensure a high level of service to prospective students.
  

Supervision of Student Interns - 10%

• Serves as faculty internship supervisor on an annual basis.
  
• Conducts initial meetings with students to develop and implement a position plan for the semester.
  
• Establishes communication with students' employers and meets one-one-one with those employers during the semester.
  
• Provides exit interviews with students to provide clear feedback on their deliverables and reviews their employers' evaluations. Advises students on any relevant follow up.
  

Supervision of Graduate Assistants (PCAs) - 5%

• Assists in the hiring, training, and management of all Peer Career Advisors.
  
• Manages PCAs' schedules and projects.
  

Interdepartmental

• Collaborates with admissions and recruitment, advancement, career management, faculty and other administrators in Atkinson and the College of Arts & Sciences to create positive learning outcomes for students.
  
• Serves on Atkinson School and University committees as needed.
  
• Researches and stays current on employment trends and other career/employment related matters.
  
• Other duties as assigned
  

MINIMUM QUALIFICATIONS

• A bachelor's degree is required. An MBA or a Master's degree in an equivalent field is preferred.
  
• An ideal candidate will have three years of experience in career services, human resources, admissions, student services, higher education administration, sales, or a related field.
  
• Demonstrated performance in:
  
• Human relations and interpersonal communications;
  
• Demonstrating self-initiative and creativity;
  
• Functioning with the highest degree of autonomy;
  
• Time management and project management skills;
  
• Strong interpersonal, verbal, written, and listening communication skills;
  
• Working with multicultural and traditionally underrepresented populations;
  
• Using good judgment and maintaining confidentiality;
  
• Advising or coaching individuals;
  
• Proficiency with the Microsoft Office Suite, as well as experience with CRM databases;
  
• Maintaining budgets; and
  
• Documenting processes and procedures.
  
• Must possess a current driver's license valid in the state of Oregon or ability to obtain one within 30 days of hire and a driving record insurable by the University's insurer;
  
• Ability to work evenings and weekends and travel when needed. The Atkinson School has campuses in both Portland and Salem, Oregon, and this position will maintain a regular presence at both locations;
  
• General understanding of employment trends, opportunities, and organizations relevant to MBA students;
  
• Ability to execute those physical activities required to perform the essential functions, including driving to off-campus destinations; and
  
• Successful clearance of a criminal conviction record check.
  

Salary Range: $62,784

Applications will be reviewed beginning September 30, 2021.

All University positions require that candidates submit to a criminal conviction record check prior to hire. Conviction does not automatically preclude candidates from being hired. Nature of conviction will be considered relative to the duties of the position.

You will need to upload the following documents as part of your application materials in the "My Experience" section labeled Resume:

• Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis
  
• Current Resume
  

​Incomplete applications will not be considered.



Apply online at https://willamette.wd1.myworkdayjobs.com/en-US/willametteuniversityjobs/job/Salem-Campus/Assistant-Director-of-Career-Management_R0003815

Believing that diversity contributes to academic excellence and to rich and rewarding communities, WU is committed to recruiting and retaining a diverse faculty, staff and student body. We seek candidates, particularly those from historically under-represented groups, whose work furthers diversity and who bring to campus varied experiences, perspectives and backgrounds.

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