Assistant Director, Event Planning

Posting Information

Posting Information

Posting Number

2024755

Posting/Functional Title

Assistant Director, Event Planning

University Pay Plan Title

Asst Dir, Student Center

Location

San Marcos

Department

Student Center

Recruitment Type

Open to All

Job Type

Full-Time

Funding Source

Permanent

Monthly Salary

$4,916.66 - $5,333.33

Job Category

Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Experience In Event Planning.
• Supervisory Experience.
• Experience with event management software.
• Ability to work some nights and weekends is required.

Preferred Qualifications

• Master’s Degree.
• Experience with Mazevo software.
• Experience in Higher Education.

Job Description

Provides leadership to the LBJ Student Center Event Planning team responsible for the coordination and development of all events managed by the LBJ Student Center. This position ensures consistently high customer service, and seamless coordination to deliver outstanding events.

Job Duties

• Hire, train, supervise, and evaluate Event Planning team members including full-time and student Event Coordinators. Lead regular meetings, conduct trainings, and develop and maintain training manuals and resources.
• Respond to inquiries, lead and attend client meetings, develop room diagrams, and enter reservation information into event management software. Head coordinator for LBJ Student Center and serve as lead on major, complex, and signature events.
• Lead regular event forecasting meetings and ensure timely and accurate information and operational impacts are shared as appropriate.
• Oversee administration and configuration of event scheduling and room diagram software and processes.
• Ensure compliance of LBJ Student Center and University policies, guidelines, and other relevant regulations, including but not limited to use of facilities, ADA compliance, security requirements, environmental health and safety standards, and special event approval requirements.
• Monitor events, provide positive customer service, collaborate with Event Services staff, catering staff, and other facility and campus personnel as necessary to ensure seamless coordination of outstanding events.
• Coordinate billing and payment between client and LBJSC Business Office.
• Serve as a vital member of the Event Services team in supporting successful LBJ Student Center events and ensuring positive customer service. Develop reports, recommend policies and procedures, and handle special projects, tasks, and other duties as assigned.
• Serve as a departmental representative on relevant committees. Active attendance, participation, and reporting back is expected.

Additional Information to Applicants

Must work some night and weekends.

Job Open Date

09/09/2024

Job Close Date (posting closes at midnight)

09/25/2024

Open Until Filled

No

Normal Work Days

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start

8:00AM

Normal Work Hours End

5:00PM

Posting Notices

You will be required to electronically attach a resume., You will be required to electronically attach a cover letter., You will be required to electronically attach a list of references.

Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Link
https://jobs.hr.txstate.edu/postings/49368
Applicant Document
Required Documents

1. Resume
2. Cover Letter
3. List of References

Optional Documents

1. DD 214/DD1300
2. Veteran's Preference

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you currently hold or have the ability to obtain a drivers license within 90 days of employment?
   • Yes
   • No