Contingent Program Assistant -Grant Funded

ABOUT US
We are Harper College…the college in your community.

The College was established by referendum in 1965 and opened September 1967. It is named for Dr. William Rainey Harper, a pioneer in the junior college movement in the United States and the first president of the University of Chicago.

Harper College is now one of the nation’s premier community colleges and one of the largest, serving approximately 29,000 students annually in Chicago’s northwest suburbs. The College’s academic programs prepare students for rewarding careers and for transfer to four-year universities. Harper offers associate degree and certification programs, advanced career programs, workforce training, professional development, continuing education classes, accelerated degree options for adults and developmental education programs.

QUALIFICATIONS

Minimum Acceptable Qualifications:

Education: Associate's degree or equivalent work experience required.

Experience: A minimum of two years of experience providing office support required. Experience in adult or continuing education preferred. Advanced skills in Microsoft Word, Excel, and Outlook.

JOB DESCRIPTION

General Function:

Assists the Workforce/Career Coordinator at the Learning and Career Center, located in Prospect Heights, with recruiting, onboarding, registering, providing resource referrals, keeping records, and following up with prospective and enrolled students of the Paths to College and Career Program. This program is funded by the Illinois Community College Board's Innovative Bridge and Transitions (IBT) Grant and will end by 12/31/2024.

ABOUT THE TEAM

The Career and Technical Programs provide programs of study that involve a multiyear sequence of courses that integrate core academic knowledge with technical and occupational knowledge to provide students with a pathway to postsecondary education and careers.

RESPONSIBILITIES

Characteristic Duties:

Provides program information to students in a timely manner. Inquiries and referrals may be received by phone, email, and person. Meetings with students will be done as needed in person, virtually using Webex or MS Teams, or via telephone.

Occasionally travels to the main campus in Palatine and the Education and Work Center in Hanover Park to meet students and provide program support. Mileage reimbursement will be provided.

Responsible for remaining current on all training programs offered through the Paths to College and Career Program, including Adult Education, Community Education (CE), Continuing Professional Education (CPE), and credit courses that lead to certificates or degrees.

Responsible for learning about other student financial assistance programs to help Paths to College and Career Program participants transition into mainstream college certificate and degree programs. Financial aid programs include federal and state grants, institutional and private scholarships, and the Workforce Innovation and Opportunity Act (WIOA).

Creates, compiles, and maintains reports for internal and external constituents.

Ensures course listings are accurate and current.

Updates computer-related marketing materials, including written materials such as course catalogs, brochures, fact sheets, and web pages.

Assists with events such as online and in-person information sessions.

Follows privacy and confidentiality guidelines with student information.

Performs related duties as assigned.

Working Conditions:

Work is primarily indoor and sedentary in nature. This position is full-time, 37.5 hours per week, requiring in-person and remote work. The work hours are Monday through Friday, between 8 am and 4:30 pm, with occasional evenings and Saturdays. This is a grant-funded position that will end by December 31, 2024.

Equipment/Tools Used:

Utilized standard office equipment and sedentary in nature. Software used includes Office Word, Excel, Outlook, PowerPoint, SharePoint, Teams, Webex, FormStack, and Banner.

Supervision:

Under the general supervision of the Manager, CPE, receives instructions as needed for specific assignments. Collaborates with management and staff of Harper College's Adult Education Development (AED), Community Education (CE), and Continuing Professional Education (CPE) departments, the Wheeling North Suburban Cook County American Job Center (AJC), and the Hanover Park Education and Work Center (EWC).