Administrative Asst III

Posting Information

Posting Information

Posting Number

2024707

Posting/Functional Title

Administrative Asst III

University Pay Plan Title

Administrative Asst III

Location

San Marcos

Department

Conslng, Ldrship, Adlt Educ & Schl Psych

Recruitment Type

Open to All

Job Type

Full-Time

Funding Source

Permanent

Monthly Salary

$3,206.13 - $4,200.00

Job Category

Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Experience as an administrative assistant, secretary, or bookkeeper.
• Organization, planning, and time management.
• Experience with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, OneDrive).
• Work effectively and courteously with co-workers, staff, faculty, and students.
• Prepare clear, concise, and grammatically correct correspondence and documents.
• Multitasking and prioritizing workload.
• Close and accurate attention to detail.
• Work independently under moderate to little supervision on varied and potentially complex tasks and assignments.

Preferred Qualifications

• Knowledge of University Policies and Procedures.
• Experience with student information systems.
• Experience with the hiring documentation process.
• Supervision of student workers or staff.
• Experience with SAP .

Job Description

The Administrative Assistant III provides administrative and clerical support to the department chair. This position is in-person on the San Marcos campus.

Job Duties

• Oversee and manage routine operations of the department.
• Coordinate department meetings, including room reservations, scheduling, and snacks/meals, as needed.
• Respond to incoming phone calls and emails for the department. Transfer callers to other offices, as needed.
• Organize, prioritize, direct, and oversee office work assignments for staff and student workers.
• Train, mentor, and manage staff in learning and executing their job responsibilities.
• Hire and onboard new department staff.
• Manage and onboard new department, returning, and adjunct faculty.
• Process Personnel Change Requests (PCRs) for student workers, faculty, and staff.
• Gather necessary forms from student workers, faculty, and staff for hiring and maintain personnel files.
• Manage and implement hiring processes for graduate assistantships.
• Greet students, faculty, and visitors to the department office. Provide guidance or referrals to them, as needed.
• Establish and maintain an effective filing system for department records.
• Maintain office supplies for department. Purchase new supplies, as needed.
• Submit approved reimbursements for students, faculty, and staff for business meals, supplies, and other expenses.
• Request parking passes and guest parking, as needed.
• Maintain responsibility for department purchasing card and ensure that expenses and receipts are sufficiently tracked, submitted, and reconciled.
• Setting up instructors in curricular management system.
• Process override requests with appropriate approval from program faculty, as needed.
• Support department with additional administrative duties, as needed.
• Keep track of due dates for all assignments and projects.
• Monitor and maintain department operational budget transactions and maintain accurate reconciliation.
• Review and process purchase orders and invoices.
• May be asked to provide insight on process improvements and successful outcomes.
• May make recommendations for solutions.

Additional Information to Applicants

Job Open Date

08/23/2024

Job Close Date (posting closes at midnight)

09/06/2024

Open Until Filled

Yes

Normal Work Days

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start

8:00AM

Normal Work Hours End

5:00PM

Posting Notices

You will be required to electronically attach a resume, cover letter, and list of references to your application.

Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Link
https://jobs.hr.txstate.edu/postings/48846
Applicant Document
Required Documents

1. Resume
2. Cover Letter
3. List of References

Optional Documents

1. DD 214/DD1300
2. Veteran's Preference

Supplemental Questions

Required fields are indicated with an asterisk (*).