Deputy Director, McCrary Administration and Finance

Position Details

Position Information

Requisition Number
S3803P

Home Org Name
Charles D. McCrary Institute at AU

Division Name
Samuel Ginn Col of Engineering

Position Title
Deputy Director, McCrary Administration and Finance

Job Class Code
AD88

Appointment Status
Full-time

Part-time FTE

Limited Term
Yes

Limited Term Length

Job Summary

The Charles D McCrary Institute is accepting applications for a Deputy Director, McCrary Administration and Finance . This position will perform a variety of responsibilities for the financial operations of the McCrary Institute. This includes financial reporting, analysis, budgeting and forecasting, compliance with university requirements and policies, and transaction approvals.

Auburn University is more than just an institution; it’s a vibrant community where real people come together to make a difference.

Our commitment to students, employees, communities, and our world runs deep, and it’s reflected in every corner of our campus and beyond.

• Life-Changing Impact : At Auburn, our work changes lives. Whether it’s groundbreaking research, innovative teaching, administrative operations or community outreach, every effort contributes to positive change. We’re not just clocking in; we’re making a lasting difference in the lives of others.

• How We Support You : Auburn cares for its greatest assets—its employees. Generous benefits, educational opportunities, and a supportive work environment make it a place where you can thrive. From health insurance to retirement plans, we’ve got you covered. Learn more about how we support employees by visiting aub.ie/working-at-auburn.

• Come and Stay : The median length of employment for an Auburn employee is 10 years . That’s because Auburn invests in its people. We’re not a revolving door; we’re a family. The Auburn Family. We grow together, learn together, and build lasting relationships.

• · Sweet Home Alabama: The Auburn/Opelika area exudes small-town charm and warmth. With cozy traditions, excellent schools, and vibrant downtowns, it’s a place where you’ll feel at home. Plus, we’re centrally located in the Southeast with easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.

Essential Functions

Performs routine day-to-day accounting and financial duties to include (but not limited to)
prepare, examine, code, and McCrary’s Institute financial transactions; reviews and verifies
documentation for completeness, accuracy, and compliance with policies and procedures; investigates and resolves inconsistencies and errors in financial documentation obtaining information from written policies and/or higher-level staff and escalating to the appropriate person/office as needed.

Initiates and/or responds to routine inquiries concerning purchasing, procurement, or payment
compliance with university policy. Assists vendors with concerning payments, balances,
discrepancies, or other account issues.

Assists in the administrative management of contracts by monitoring budget; coordinating change
orders, time extensions, budget reallocations; and financial reporting from inception to close-out.

Supports the tracking, monitoring, and analyzing McCrary’s Institute budget; Monitors accounts
and provides recommendations for corrective actions to ensure budgets are not exceeded; Reviews, investigates and corrects errors in financial entries, documents, and reports; ensures departmental leadership is informed regarding any and all financial issues or anomalies that may arise.

Prepares, reviews, and/or analyzes McCrary’s Institute quarterly management statements including budget- to-actual and year-over-year actual variances; unrestricted reserve reports; and other reporting under the Strategic Budgeting Initiative.

Oversees all federal and state contract captures, administration, and support in concert with our
internal and external partners.

Assists in the development and maintenance of data and databases; Gathers information and
prepares various reports and correspondence; collects and analyzes data to provide reports on a
regular or ad hoc basis.

Supports the staff Human Resources (HR) functions in concert with our internal HR partners.

Performs a variety of administrative duties, such as, coordination of non-financial or
non-accounting matters for the McCrary institute as they relate to collaborations with other Auburn University (AU) colleges and institutes, and interrelated management items within AU processes.

Minimum Qualifications

Minimum Qualifications

Bachelor’s degree Accounting, Finance, Business or related field.
A MBA, MA cc, or CPA can be substituted for the specific degree.

5 years of experience in reporting, financial analysis, and budgeting within a large
organization. Experience must show progressively increasing levels of
responsibility and accountability.

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

Minimum Technology Skills

Minimum License and Certifications

Desired Qualifications

Desired Qualifications

Higher Education experience
Experience with Banner and/or Kronos
Experience in sponsored programs administration
Master’s degree in Business Administration or in Accounting; knowledge of college/university accounting practices
CPA license

Posting Detail Information

Salary Range
$59,500 - $107,100

Job Category
Executive/Director/Management

Working Hours if Non-Traditional

City position is located in:
Auburn

State position is located:
Alabama

List any hazardous conditions or physical demands required by this position

Posting Date
07/29/2024

Closing Date

EEO Statement

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Affirmative Action/Equal Employment Opportunity (AA/ EEO ) strives to ensure an inclusive and equitable working, living, and learning environment for members of the Auburn University community. Please visit their website to learn more.

Special Instructions to Applicants

provide 3 references

Quick Link for Internal Postings
https://www.auemployment.com/postings/47024
Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.
   • LinkedIn
   • AcademicKeys
   • The Chronicle of Higher Education
   • DiversityJobs
   • HigherEdJobs
   • HERC (Higher Education Recruitment Consortium)
   • Indeed
   • RecruitMilitary
   • The Tuskegee News
   • Professional organization or journal
   • Veterans Assistance Services
   • Disability Assistance Services
   • State Employment Service
   • Social Media
   • AU Job Bulletin
   • Notified by an Auburn employee
   • College or university Career Services
   • I went to the AU Employment Website directly (www.auemployment.com)
   • Other
2. * Please select the answer that best describes your current employment relationship with Auburn University:
   • Current full-time Auburn or AUM employee within probationary period
   • Current full-time Auburn or AUM employee outside of probationary period
   • Current part-time Auburn or AUM employee
   • Not an Auburn or AUM employee
3. * Do you have a Bachelor’s degree in Accounting, Finance, Business or a related field (MA cc or CPA can be substituted for the specific degree) with at least 5 years of experience in reporting, financial analysis, and budgeting within a large organization?
   • Yes
   • No