Payroll Administrator

• Randolph-Macon College, a liberal arts institution of 1,620 undergraduate students, located in Ashland, Virginia, seeks a talented, innovative, and experienced professional for the position of Payroll Administrator. Reporting to the Assistant Vice President of Finance, this key position ensures the timely completion of the bi-weekly, student and monthly payrolls for the College utilizing ADP Workforce Now, the College’s payroll and HRIS system.
  
  Essential Duties Include:
  

• Ensures the timely completion of bi-weekly, student and monthly payrolls.
• Prepares and processes the retirement contributions.
• Create the monthly student work study report to submit to Financial Aid for updating the Federal Work Study (FWS).
• Process Health Savings amount, upload each pay period, provide funding details and process the journal entry upon approval.
• Reconcile payroll and benefit liabilities accounts monthly. Reconcile the 941 on a quarterly basis.
• Produces payroll and audit reports as required.
• Answers payroll related questions for employees and provides verification of employment for outside inquiries.
• Compiles salary information for annual Workers’ Compensation audit (annually) as well as the midyear estimate.
• Responsible for payroll records retention, cancelled/voided checks, W-2s and timesheets.
• Complete journal entries for monthly, student and bi-weekly payroll, including retirement payments and HSA entries.
• Process the daily deposits, verify cash, and process the checks through the Truist online check system. Compile a cash deposit bi-monthly or as needed.
• Performs other duties as assigned by the Assistant VP of Finance.

Qualifications:

• High school degree with at least 3 years’ experience in payroll preparation required. Bachelor’s degree preferred.
• Knowledge of ADP Workforce Now and accounting principles a plus.
• Good knowledge of payroll regulations.
• Experience with payroll preparation software.
• Experience with Microsoft Word and Excel.
• Ability to deal with students and coworkers in a courteous manner.
• Knowledgeable on paying international workers.
• Experience composing letters to child support agencies and other courts.

The College:

Founded in 1830, Randolph-Macon has 1620 students and is located in Ashland, VA, a residential community 15 miles north of Richmond and 90 miles south of Washington D.C., thereby having all the benefits for its students, faculty and staff of a dynamic metropolitan area which serves as the state capitol. Over 85% of students reside on campus. For more information about the College see www.rmc.edu .

Randolph-Macon College, an Equal Opportunity Employer, believes students learn best in a diverse, inclusive community and is therefore committed to academic excellence through diversity in its faculty, staff, and students. We welcome applications from members of underrepresented populations.

To apply: Please complete an online application at https://bit.ly/3yYDrGH to include uploading a resume, letter of interest, and contact information for two professional references addressed to: Sharon Jackson, Director of Human Resources. Screening of applications will begin immediately.