Director for Grants Administration

Description

Columbia Basin College (CBC) is committed to our vision to be the educational home that transforms students' lives through economic and social mobility. We are one of eight Hispanic-Serving Institutions in Washington state with Hispanic students representing just under half of our student population. As such, CBC is committed to discovering and enacting innovative ways to intentionally serve Hispanic students while serving all. We center equity in all that we do and seek to attract and retain engaged individuals committed to helping all students be successful in accomplishing their goals.

The Director for Grants Administration position is responsible for providing oversight and assistance with the compliance and administration of private, state, and federal grants and subcontracts consistent with the expectations outlined in the funding source and College, state, and federal policies and procedures. The Director for Grants Administration is responsible for providing leadership in facilitating development and enhancement of initiatives in support of the College’s current operation for the purposes of grant management. This position reports to the Vice President for Administrative Services.

This position is receiving applications until October 6, 2024 at 11:59 PM PST . The College will conduct initial interviews with selected candidates via Zoom and will conduct on-campus interviews with finalists.

If you have questions or need assistance during the application or search process, please contact the recruiter for this position, Ashley Jordan at ajordan@columbiabasin.edu or (509) 542-4567.

Primary Responsibilities

• Ensure compliance with federal, state, and funding source regulations by reviewing grant solicitations, monitoring expenditures, tracking Time and Effort reporting, and maintaining required registrations (e.g., SAM.gov).;
• Stay informed of agency requirements, College policies, and compliance topics through ongoing training and regularly maintain and update the College’s Grant Procedures Handbook.;
• Monitor grant expenditures, subrecipient payments, and payroll transfers to ensure timely spending, resolve variances, and prevent unallowable expenditures;
• Assist in developing competitive grant proposals, reviewing budgets, and leading award negotiations to align expenditures with programmatic goals;
• Maintain open and regular communications with grant administrators, pre-award staff, grants accounting staff, and other applicable College staff to report progress toward meeting objectives and address any grant management compliance issues;
• Work with grant administrators and other departments to evaluate positions needed and pay structures are followed per the Collective Bargaining Agreements and other College policies;
• Provide guidance to the grant evaluation process, both pre- and post- award, and act as a liaison to the funding agency for questions regarding grant program implementation;
• Develop and provide training for faculty and staff on internal grant management procedures and best practices, including specific funder requirements;
• Prepare and submit progress and summary reports for grant administrators and College leadership, ensuring accurate recordkeeping of grant activities;
• Lead negotiation of the College’s Indirect Rate Agreement with the U.S. Department of Health and Human Services;
• Work with Marketing and Communications staff to promote and market the work of grants received; and
• Perform other duties as assigned.

Required Qualifications

• Bachelor’s degree from an institutionally accredited college or university;
• Two years of grants administration or grants/contracts experience in which developing, monitoring, and ensuring outcomes/ compliance was required; and
• Knowledge and technical expertise in understanding comprehensive grant and contracts agreements and compliance requirements.

Preferred Qualifications

• Master’s degree from an institutionally accredited college or university;
• Experience with the PeopleSoft Oracle Grants Module software;
• Experience working in higher education; and
• Designation of Certified Research Administrator (CRA), Certified Financial Research Administrator (CFRA) or Certified Grants Management Specialist (CGMS).

Competencies

Project Management : Develops project plans; coordinates projects; communicates changes and progress; completes projects on time and budget; and manages project team activities;

Teamwork : Balances team and individual responsibilities; exhibits objectivity and openness to others’ views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; and supports everyone’s efforts to succeed;

Visionary Leadership : Displays passion and optimism; inspires respect and trust; mobilizes others to fulfill the vision; provides vision and inspiration to peers and subordinates;

Change Management : Develops workable implementation plans; communicates changes effectively; builds commitment and overcomes resistance; prepares and supports those affected by change; monitors transition and evaluates results;

Delegation : Delegates work assignments; matches the responsibility to the person; gives authority to work independently; sets expectations and monitors delegated activities; and provides recognition for results;

Leadership : Exhibits confidence in self and others; inspires and motivates others to perform well; can effectively influence the actions and opinions of others; accepts feedback from others; and gives appropriate recognition to others;

Managing Other Staff : Includes staff in planning, decision-making, facilitating and process improvement; takes responsibility for subordinates’ activities; makes self-available to staff; provides regular performance feedback; develops subordinates’ skills and encourages growth; solicits and applies customer feedback (internal and external); fosters quality focus in others; improves processes, products and services; and continually works to improve supervisory skills;

Quality Management : Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness; must have outstanding writing skills and numerical ability; ability to develop, write and implement strategic and/or business plans; and

Business Acumen : Understands business implications of decisions; displays orientation to profitability; demonstrates knowledge of market and competition; and aligns work with strategic goals.

Terms of Employment

This is a full-time, overtime exempt, administrative staff position. The typical work hours for this position are Monday through Thursday 7:00 a.m. to 4:30 p.m., and Friday 7:00 a.m. to 12:00 p.m.; however, work hours will vary due to work demands (this will include evening and weekend work as required).

CBC is an equal opportunity employer and complies with the letter and spirit of all federal and state laws. CBC encourages applications from qualified candidates regardless of race, color, religion, sex, national origin, age, disability, or other legal protected characteristics. Candidates who need any accommodation in the application process or in employment should contact the Office of Human Resources.

CBC offers excellent medical/dental insurance, life insurance, long-term disability, paid leave, retirement plans, and a variety of benefit options. Please view the “Benefits” tab for comprehensive benefits information.

Successful candidates must meet the following requirements:

• Provide proof of lawful permanent residency or other appropriate work authorization as required by the Immigration Reform Control Act of 1986.
• Disclose any substantiated findings or any ongoing investigations related to sexual misconduct as required by RCW28B.112.080.
• Pass a criminal background check. Note: information learned during the criminal background check will not necessarily preclude employment but may be a factor in eligibility for the position.
• Verify education at time of hire.
• Maintain an alcohol-free and drug-free workplace during employment.

OTHER JOB ELEMENTS
The working conditions listed below represent those that must be met by an incumbent to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.

WORKING CONDITIONS
While performing the duties of this position, the employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach and manipulate objects. The position requires mobility including having the ability to move materials on a regular basis such as files, books, office equipment, etc. and travel between buildings on campus. Manual dexterity and coordination are required to operate equipment such as computer keyboard, calculator, and standard office equipment.

Work environment includes office and other settings as appropriate. It is a fast paced and sometimes stressful service environment. The noise level in the work area is typical of most office environments with telephones, personal interruptions, and background noises. This position has an occasional need for travel.