Administrative Associate IV, Human Resource Services

Employer: University of Montana
Location: Missoula, Montana, United States
Salary: Competitive Salary
Date posted: Sep 6, 2024

View more categoriesView less categories

Position Type: Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support
Employment Level: Mid-Level
Employment Type: Full Time

Apply on website

Send job

Job Details
Company

Job Details

Description

The Human Resource Services Department invites applications for a Administrative Associate IV to provide the administrative support required for the successful operation of the University of Montana (UM) Human Resource Services (HRS) department. Reporting to the Associate Vice President (AVP) of HRS, you will provide primary administrative assistance to the AVP, as well as to other members of HRS management, and the People & Culture sector leadership teams as assigned.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always'; partner with place; and proudly tell the UM story.

Examples of Duties and Responsibilities

Respond in an accurate and timely fashion to a variety of inquiries from all members of the UM workforce (including classified staff, managers, supervisors, faculty, campus administration), as well as those received from key external stakeholders and the general public
Represent the HRS department in a positive and productive manner while responding to phone calls, email messages, and other business correspondence
Provide guidance when responding to policy and procedural questions of a general to complex nature, while working to triage specific requests with the appropriate subject matter experts
In coordination with the People & Culture sector Director of Internal Communications, design, prepare and coordinate the distribution of announcements to the UM campus community
Participate in various committee meetings as assigned, and work to accomplish HR related committee coordination
Research, gather and compile information required for a wide variety of reporting purposes
Actively participate in budget process by completing related tasks as assigned
Manages department calendars and scheduling logistics
Work with colleagues within the HRS department to ensure that the Workforce Support Center front desk is adequately staffed during all hours of operation (including staffing this area as assigned)
Serve as a productive HRS team member by maintaining effective working relationships both internally and externally
Maintain strict confidentiality when working with sensitive or proprietary information; and exercise good judgment related to this area of responsibility when communicating with clients
Other duties as assigned

May hold responsibility for functional oversight of student employees assigned to work within the HRS department.

Minimum Qualifications

High school diploma (or equivalency), as well as at least four (4) years of directly related work experience within a highly interactive business environment; or any combination of experience and education
Experience using commonly utilized office software, such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and other, similar software tools
Demonstrated proficiency in the use of common office equipment, including printers, copiers, multi-line telephone systems, and other related hardware
Highly developed organizational skills and ability to maintain an exceptional level of attention to detail
Exceptional professional communication skills (including those required for both verbal and written communications)
Ability to effectively and efficiently manage multiple tasks and prioritize workload
Intermediate level data entry and word processing skills
Ability to meet strict deadlines as assigned
Highly developed customer service skills (including professional telephone and email etiquette)
Ability to work productively and efficiently both independently and as a part of a team or workgroup
Skills and abilities required for adaptability and a demonstrated willingness to learn effective use of new software, or application of policies and procedures
Demonstrated ability to exercise discretion and confidentiality when handling sensitive or private information

Preferred Qualifications

Proficiency in business travel procedures
Proficiency in basic accounting skills

Additional Information

Position Number: 013500
Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year
Probationary Period: Six (6) months minimum
Benefits Include : Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

*This position is not represented by a union. Disregard the bargaining unit in the heading.*

Screening of applications will begin after the closing date 09/23/2024; however, applications will continue to be accepted until an adequate applicant pool has been established.

A complete application includes:

Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.

Detailed Resume – listing education and describing work experience

Three (3) Professional References – names and contact information

Must be eligible to work in the United State upon hire. Sponsorship is not available for this position.

Company

University of Montana.

At UM, we approach everything with creativity because that’s what this evolving world needs. We are stewards of this place, its history and our future. We are driving forward together, affecting change that is right for our place and people. We know of no better place than Montana and its university to make a lasting impact on the common good.

As Montana’s flagship university, we set a high bar for academic studies, creative accomplishments and scientific exploration which benefit our students, our community and the world at large.

The University draws a diverse, global population to Missoula – our home and the state’s second-largest city with about 80,000 residents – and helps cultivate an educated, engaged and vibrant community. Our students receive a world-class education in a broad range of subjects that include the arts, sciences, trades, graduate and postdoctoral study and professional training.

Our main campus, nestled in the heart of western Montana’s stunning natural landscape, spans 56 acres at the base of Mount Sentinel and along the Clark Fork River, and includes the park-like Oval at the center of campus, more than 60 architecturally unique buildings and a 25,200-seat football stadium. UM's 180-acre South Campus offers student housing, a golf course, soccer fields and an outdoor track facility. Missoula College occupies two sites, one just across the river from the main campus, and one on the southwest side of Missoula.

Company info