Administrative Specialist, FHSU Online & Military-Connected Student Services

Department
FHSU Online & Military-Connected Student Services

Job Posting Title
Administrative Specialist, FHSU Online & Military-Connected Student Services

Job Description

The position involves specialized administrative responsibilities and aids the Director and staff of FHSU Online & Military-Connected Student Services. Duties include serving as a liaison, office management, customer service, student employee supervision, and day-to-day operational duties. A successful candidate must have the ability to work independently or in teams, possess excellent interpersonal skills, and be highly detailed and organized. A position at this level is expected to demonstrate professionalism and maintain the security and confidentiality of office documents, records, and information.

Minimum Qualifications : High school diploma or GED equivalency with at least three years of experience in an office or administrative support position .

Preferred Qualifications :

• Bachelor’s degree
• Experience working in a higher education setting
• Outstanding oral and written communication skills
• Two or more years of professional experience in an office setting
• Experience with scheduling and meeting management
• Proficiency with the Microsoft Office Suite
• Experience related to expense reimbursement and employee travel
• Workday student information system (SIS) and customer relationship management system (CRM) experience
• Supervisory experience

Appointment Date: The start date will be determined after acceptance of an offer and successful completion of a background check.

Application Deadline: Review of applications will begin September 13, 2024 and continue until the position is filled.

Salary: $15.54 per hour, plus benefits

Benefits: Competitive benefit package http://www.fhsu.edu/humanresourceoffice/Prospective-Employees/

Responsibilities:

• Serve as the key professional staff member for incoming phone calls and office visitors
• Maintain an organized system of data to be shared with the director and/or others
• Track and report on the department’s budget
• Assist with special event planning and execution
• Support the FHSU Online team as needed
• Oversee marketing and promotional item inventory and place orders
• Coordinate and place office supply orders
• Manage business processes through Workday (spend authorizations, p-card verifications, expense reports, and travel receipt forms)
• Assist with certification renewals and compliance
• Serve as the liaison between FHSU Online & Military-Connected Student Services and key stakeholders
• Supervise student employees

Application Process: To apply for this position, please visit https://fhsu.wd1.myworkdayjobs.com/CAREERS . Only electronic applications submitted through the webpage will be accepted.

Required Application Documents: Applicants must submit a cover letter, resume, and names and contact information for three professional references.

Applicant documents should be submitted in one PDF.

If you have questions regarding the position, please contact:

Name: Nicole Heitmann

Email: nlheitmann@fhsu.edu

Community of Hays

FHSU is located in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays Aquatic Park, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60 restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost, high-quality living environment for the residents who call "Hays, America" home.

Notice of Non-discrimination – Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status.

Background Check: Final candidate will have consented to and successfully completed a criminal background check.

Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or www.kpers.org for further information on how this might affect you.