Administrative Associate IV, College of Forestry and Conservation

Description

The W.A. Franke College of Forestry and Conservation (FCFC) invites applications for an Administrative Associate IV to oversee support for FCFC faculty and students. This includes but is not limited to, developing, organizing, and coordinating the overall direction of the programs working closely with the Program Directors and Chairs as well as providing a high level of administrative support to faculty and students.

While College and Departmental policies provide specific direction for some projects, this position is expected to be able to be independent and work under limited supervision and to provide high level of support on complex and unstructured tasks as well as taking the initiative to develop and improve existing administrative and programmatic support systems. They will also be responsible for organizing different college and departmental events, working as a liaison between the college and other offices on and off campus such as Human Resources, Business Services, Catering and UC Events. This position is responsible for supporting departmental fiscal affairs, budget planning and budget oversight.

The Administrative Associate IV is highly visible and must use considerable and varied communication skills to represent the departments in written and verbal exchanges. Work requires the use of intellectual analysis and evaluation and the application of professional principles and practices to run departmental operations. Work requires interpretation, discretion, and judgment to resolves procedural problems.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always'; partner with place; and proudly tell the UM story.

Minimum Qualifications

• High School diploma and two (2) years of related experience or an equivalent combination of education and experience.
• Organizational and scheduling skills, ability to maintain detailed information, ability to multi-task and handle multiple priorities simultaneously.
• Ability to work with diverse groups of individuals and provide positive customer service.
• Effective interpersonal relationship/teamwork building and communication skills, commitment to customer service, adaptability, and ability to effectively problem solve.
• A high level of professionalism and the ability to represent FCFC to multiple audiences.
• Experience working with various software, including Microsoft Office, Outlook, and Zoom.
• Excellent oral and written communication skills.
• Knowledge or ability to learn of University, College, and departmental policies, procedures, organizational structure, and mission.
• Knowledge of or ability to learn Moodle, Banner, UMDW, InfoGriz, Submittable, U-Approve.
• Ability to research and compile data.
• Knowledge of office equipment such as fax, copier, and printer.
• Ability to maintain confidential records and adhere to FERPA requirements.
• Ability to maintain, reconcile and resolve bookkeeping transactions in conjunction with FCFC accounting staff as well as maintain field trip budgets.
• Ability to make sound decisions based on program’s long-term goals.
• Knowledge of or ability to learn how to use Grizmart and run Banner budget related inquiries and transcripts, etc.

Preferred Qualifications

• College degree (or equivalency) in addition to two (2) years of related experience; or an equivalent combination of experience and education.

Additional Information

Position Number: 070050
Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year.
Probationary Period: Six (6) months minimum
Benefits Include : Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Complete applications received before the closing date will be guaranteed consideration ; however, applications will continue to be accepted until an adequate applicant pool has been established.

A complete application includes:

Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.

Detailed Resume – listing education and describing work experience

Three (3) Professional References – names and contact information

Must be eligible to work in the United State upon hire. Sponsorship is not available for this position.