Associate Director for Fellowships and Academic Programs

Job Summary

The position is part of the Director’s senior leadership team and contributes to strategic planning.

The position is responsible for oversight, planning and execution of fellowship and related research and academic programs, including managing a team of two. The position oversees the registration for all CHS programs; designs and executes new and existing programs, including academic and outreach events; serves as the principal contact for the CHS fellowship and visiting researcher programs; and serves as a liaison to external constituencies and collaborators. The position reviews and analyzes procedures and policies; assesses outcomes and implements changes; works independently with minimal supervision in a work environment of multiple and conflicting priorities; and anticipates and resolves problems.

Auto req ID

66665BR

Job Code

361058 Administrative Manager

Department Office Location

USA - DC - Washington

Business Title

Associate Director for Fellowships and Academic Programs

Sub-Unit

Arts and Humanities

Salary Grade

058

Time Status

Full-time

Union

00 - Non Union, Exempt or Temporary

Basic Qualifications

A Master's degree in Classics or a related field is required, or an equivalent of education plus relevant business experience. A Master's degree will contribute to rapport with the research fellows, development and implementation of collaborative and interdisciplinary projects, inform initiatives in curricular development, design of events, and the supervision of publication production.

Additional Qualifications and Skills

A PhD degree is strongly preferred. 5 - 7 years of experience in academic administration or research administration.

Department

Center for Hellenic Studies - FAS

Pre-Employment Screening

Education, Identity

Schedule

Monday - Friday: 9 am - 5 pm

Job Function

General Administration

Position Description

Member of the Senior Leadership Team
Thought partner for building the academic profile of the center and its impact on the field. Primary areas of responsibility include overseeing the publication series; designing, planning and managing academic programming and events; and outreach and relationship building with Harvard faculty and senior administrators, as well as past fellows and other academic experts.

Supervisory Responsibilities
Meets with Director and key staff for ongoing, weekly meetings.
Supervises two staff members:

• the Projects and Programs Coordinator who is responsible for administration of the Fellowship and Visiting Program, and other projects.
• the Publications Production Manager who is responsible for producing the Center’s academic book series

Fellowship and Visiting Researcher: Program Director

• Overall responsibility for the planning and execution of the Center’s Fellowship and Visiting Researcher program with an average of 20 residential fellows, 70 non-residential associates, 10 visiting researchers, and 5 visiting artists per year;
• Oversees and manages the application and selection processes;
• Develops and monitors program budget;
• Serves as principal contact for fellows and visiting researchers;
• Negotiates housing and schedules with fellows and visiting researchers;
• Designs and plans a regular schedule of academic events, including soliciting and developing academic event proposals with CHS affiliates and external researchers for online and onsite workshops, seminar series, presentations, guest lectures, and other events;
• Assesses the success and impact of academic events, and updates planning as required;
• Oversees the design, administration, and maintenance of all program records, including offer letters, visa-related materials, application materials;
• Assesses program outcomes, proposes and implements changes as needed;
• Coordinates with the library, hospitality, and IT teams regarding the needs of researchers and consults on policies and services;
• Advises the Director on related business, such as recommendation letters for fellows;
• Advises the Director on the development and implementation of proposals for new programs.

Fellowship and Visiting Researcher: Archiving & Recordkeeping
Serves as general registrar: manages the maintenance records of all active CHS academic appointments and related commitments; maintain statistics on all CHS programs in Washington, DC and lists of award recipients; provide certification letters.

Prepares reports for the Director and Executive Committee; contributes to development of CHS strategic plan and ongoing assessment of the institution’s mission, vision, and values statements.

School/Unit

Faculty of Arts and Sciences

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

Benefits

We invite you to visit Harvard's Total Rewards website ( https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format

On-Site

Work Format Details

This position is based primarily on-campus, in Washington DC. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.