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HR Coordinator (Recruiting & Talent Operations)

Employer
Wentworth Institute of Technology
Location
Boston, Massachusetts, United States
Salary
Competitive Salary
Date posted
Aug 28, 2024
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Job Details



Job Description

Position Overview

We are seeking a highly motivated and detail-oriented HR Coordinator to join the Office of Human Resources . Reporting to the Human Resources Generalist, t his cross-functional role is critical in supporting the HR administration of the full employee life cycle and will have a particular focus supporting recruitment and talent management functions, while also ensuring accuracy and compliance with institutional policies and regulations. The ideal candidate will have some experience and/or knowledge of HR basic administration, policies and practices, and a keen ability to leverage and/or learn within the Workday Enterprise modules for efficient operations and optimizing the employee and user experience .

Essential Job Functions :

HR Operations and Administration
  • Utilize Workday to manage employee profiles, job assignments, and payroll information ;

  • Maintenance a ccurate and up-to-date records of employee files and documentation (digital and paper);

  • Collaborate with the HR team to implement and communicate HR policies and procedures related to employment and payroll;

  • Monitor and provide oversight for HR e-mail account, Workday Case Management and HR mail distribution by ensuring timely and accurate distribution of mail and electronic communications to appropriate departments or individuals ;

  • Assist with offer letters, background checks, reference checks, new hire communications, tracking, compliance, entering pay data, and other personnel transactions in Workday ;

  • Coordinate the offboarding process, ensuring proper documentation and updating of records in Workday;

  • Prepares and executes various personnel transactions involving employee recordkeeping, processing of new hires, I-9 processing, pay administration, and recruiting;

  • Maintains an understanding of policies, procedures, regulations, and collective bargaining agreements relevant to human resources;

  • Organizes and processes employee information; develops and maintains reports and queries; assures data accuracy and completeness ;

  • Responds to requests for information; troubleshoots issues, follows up and responds to employee inquiries in a timely manner ;

  • Process department expense reports, invoices, budget requests, and office supplies/re sources as directed;

  • Assists HR managers with employee communications (newsletters, email, targeted outreach) liaison with other members of the organization such as marketing and communications or other division managers; may prepare materials, conduct orientation sessions, and update web pages;

  • Assist with internal and external audits;

  • Performs related duties as assigned ;

  • May serve on campus committees as needed.

Talent and Recruiting Operations Support
  • Assist with coordinating programs, activities, and resources that promote employee engagement, wellness, learning and development ;

  • Coordinate job postings, assist with candidate communications, interview scheduling, and interview scheduling ; support offer letter and other new hire document;

  • Serve as HR administration liaison with the Office of the Provost and other academic operations personnel;

  • Respond to hiring manager inquiries regarding candidate applications, Workday Recruiting functionality, hiring procedures and onboarding;

  • Assist with new hire onboarding presentations;

  • Assist with learning module tracking in Workday for new hire compliance trainings and other off cycle offerings;

  • Assist with periodic training registration for in person and virtual workshops;

  • Other duties as assigned .

Minimum Requirements :
  • Minimum of 1-3 years of relative work experience, preferably within a HR function/ discipline (recruiting, HR operations, payroll, benefits, etc.);

  • Demonstrated experience with organizational and multitasking skills, with a high level of attention to detail ;

  • Ability to handle complex, confidential, and sensitive information with discretion and integrity ;

  • Strong communication and interpersonal skills, with the ability to interact effectively with students, faculty, staff, and external vendors and/or professional consultants ;

  • Demonstrate the ability to own increasingly complex projects/programs with evolving priorities ;

  • Proficiency in Microsoft Office programs (Word, Excel, Outlook, etc.), and remote/virtual meeting/conferencing and collaboration tools (MS Teams, Zoom, etc.).

Preferred Qualifications :
  • Bachelor’s degree;

  • Prior experience in higher education strongly desired ;

  • Strong preference for Workday experience ;

  • Prior experience with payroll, benefits, or recruiting a plus .

Key Competencies:
  • Accuracy : Exceptional attention to detail in managing data and resolving discrepancies.

  • Problem-Solving : Ability to identify, address, and/or escalate issues promptly and effectively.

  • Customer Service : Commitment to providing excellent support to employees and addressing their concerns.

  • Adaptability : Flexibility to manage changing priorities and adapt to evolving practices and technologies.

Position Details and Work Environment:
  • This is a full time benefits eligible position ( 37.5 hours /week );

  • This position is hybrid ;

  • This is a year-round position within an office environment .

Inclusive Excellence at Wentworth
Wentworth Institute of Technology is committed to diversity, equity, and inclusion in all University programs and activities. The University does not discriminate based on race, color, national origin, sex, sexual orientation, religion, disability, age, genetic information, gender identity, veteran status or any other category protected by law. All qualified applicants will receive consideration.

To find out more about the Wentworth’s commitment to Diversity, Equity and Inclusion, please visit the website https://wit.edu/about/diversity .

All applicants have the right to accessibility support and accommodations. To request accessibility support or accommodations, contact the Executive Director of Equity and Compliance, Catlin Wells, at wellsc1@wit.edu .

Company

 Wentworth Institute of Technology

 

Founded in 1904, Wentworth Institute of Technology provides a comprehensive, interdisciplinary, project-based educational experience. Under the guidance of caring faculty and staff, students develop into career-ready, skilled professionals and engaged citizens through an education that integrates classroom, laboratory, studio, cooperative, and experiential learning,

More than 60 labs and studios and 20 degrees are available through the Schools of Architecture and Design, Computing and Data Science, Engineering, Management, and Sciences and Humanities. Students can choose from both undergraduate and graduate degree programs, as well as a variety of certificate programs.

Wentworth aims to be a student-centered institution of inclusive excellence that embraces a culture of innovation and creativity; serves society through urban engagement; and fosters growth for local, regional, and national economies.

Our nearly 4,000 students are relentlessly curious, and their passion carries well beyond the lab. From robotics clubs to design collaborations, there is no shortage of opportunity for students to connect with others and challenge themselves in pursuit of a better tomorrow. Wentworth prioritizes students’ health and well-being and provides high-quality services, activities, programs, and opportunities to support their growth and transformation.

A Wentworth education equips graduates with a highly valued skillset. Students have the chance to complete a minimum of two cooperative learning (co-op) semesters during their four years of study, and approximately half of students receive a job offer from their co-op company prior to graduation. Ninety-five percent of the Class of 2021 were employed or in graduate school within six months of graduation.

Hands-on, future-focused, and career-ready—Wentworth is the University of Opportunity.

Wentworth Institute of Technology is a collaborative, mission-driven community of educators and professionals committed to excellence in ourselves and in the students we teach and support. As an equal opportunity employer, we are committed to continuing to develop a richly diverse faculty, staff, and student body.

There are a number of advantages to working at Wentworth. Among them:

  • Location. Wentworth is based in Boston’s historic Fenway area, a cultural center featuring numerous colleges, universities, hospitals, museums, galleries, restaurants, and cafes. The MBTA Green Line, Orange Line, and Commuter Rail are within walking distance (and we subsidize passes), and we provide affordable, on-site parking.
  • Career opportunities. We offer rewarding positions in areas such as the Division of Technology Services, Human Resources, Academic Affairs, Finance, Institutional Advancement, and others. There are also many opportunities for professional advancement.
  • Competitive salaries and benefits. Our benefits package includes comprehensive medical, dental, and pension plans; as well as generous holiday, vacation, and sick time.
  • Professional development opportunities. These include tuition reimbursement programs, and the ability to cross-register for courses, leadership programs, and professional development training at any of the other member institutions of the Colleges of the Fenway.
  • Wentworth is a member of Tuition Exchange, a reciprocal scholarship opportunity for the dependents of eligible faculty and staff at all 645+ member schools.
  • Discounts on arts and entertainment, including movie passes, Six Flags New England tickets, the Museum of Fine Arts, Isabella Stewart Gardner Museum, and more. 
  • Access to the on-campus Schumann Fitness Center. 
  • We are a member of MASCO, which offers a wide range of services including area planning and development, parking and transportation, collaborative purchasing, a call center, and child care.
  • We are a founding member of the New England Higher Education Recruitment Consortium (NEHERC), the region’s premier job board for faculty, staff, and academic executives, featuring over 2,700 current jobs from member colleges, universities, teaching hospitals, research institutes, and education-related not-for-profits.
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