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Program Mgr

Employer
University of Montana
Location
Missoula, Montana, United States
Salary
Competitive Salary
Date posted
Aug 26, 2024
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Job Details



Description

Coordinate the services, activities, and offerings of ASUMW and associated programs. Develop, monitor and reconcile the budgets for Student Senate, Student Activities, Campus Clubs, Safe Ride and Recycling. Provide budget oversight and fiscal direction for ASUMW associated accounts, clubs, and organizations. Provide training and oversee marketing for ASUMW programs, events, and activities.
Maintain accounts payable and receivable for all budgets associated with ASUMW. This includes printing and distributing purchase orders, collecting receipts from vendors, fiscal monitoring, expenditure approval, data entry and travel arrangements. Provide fiscal training, guidance, budget training and oversight to student groups with regard to their ASUMW Club accounts. Manage high risk clubs/sports associated with ASUMW including record keeping, insurance documentation, high risk handbook, training, etc. Maintain communication and work collaboratively with 30 plus student clubs and their faculty/staff advisors. Maintain proficiency with UMDW data warehouse. Assist with the budgeting, awarding and disbursement of X-I Grants, ASUMW club awards, and ASUMW sponsored student scholarships.

Examples of Duties and Responsibilities
  • Ability to provide support to student clubs, activities, and faculty/staff advisors.
  • Knowledge of proper accounting procedures and computer skills necessary to read, write, and maintain budgets.
  • Demonstrated ability to work independently in a fast-paced office and academic environment.
  • Ability to train and guide students in successful implementation of ASUMW related programs and activities.
  • Ability to communicate effectively and professionally with a diverse population of students, faculty, staff, and community members.
  • Ability to solve problems, work independently and as a team.
  • Ability to incorporate student interests and foster student growth and achievement in relation to ASUMW programs and clubs.
  • Manage all aspects of ASUMW Office.
  • Maintain accounts payable and receivable for all budgets associated with ASUMW. This includes printing and distributing purchase orders, collecting receipts from vendors, fiscal monitoring, expenditure approval, data entry and travel arrangements.
  • Provide fiscal training, guidance, budget training and oversight to student groups with regard to their ASUMW Club accounts.
  • Manage high risk clubs/sports associated with ASUMW including record keeping, insurance documentation, high risk handbook, training, etc.
  • Maintain communication and work collaboratively with 30 plus student clubs and their faculty/staff advisors.
  • Maintain proficiency with UMDW data warehouse, DAXCO digital marquee software, and other specialized office procedures.
  • Manage student work contracts for Activities Coordinator, Intramurals Coordinator, President, Vice President, Work Study, and Safe Ride Drivers.
  • Provide ongoing education to UMW students regarding ASUMW mission.
  • Provide guidance, budgetary analysis, record keeping, and committee oversight to ASUMW President, Vice President, Activities Coordinator, and Intramurals Coordinator.
  • Hire, train, direct, and supervise student employees for senate, Safe Ride, intramurals, and activities positions.
  • Oversee student work including tracking of hire cards and monthly time cards.
  • Supervise and oversee student clubs and ASUMW activities in accordance with university policies and procedures.
  • Maintain integrity of ASUMW Office by demonstrated ability to take meeting minutes, follow-up on task assignments and work with a variety of students and activities to accomplish set goals and assignments,
  • Manage, plan, and maintain knowledge of new activities for students. Be aware of intramural activities students want to engage in today. Purchase equipment; maintain equipment so it is stored appropriately, and ready for use as needed.
  • Provide recreational activities to keep our students engaged in the campus and surrounding areas. Work with the University of Montana – Missoula in providing more campus rec opportunities for our students.
Minimum Qualifications

Preferred
  • Position requires excellent communication and organizational skills.
  • Strong ability to multi-task and communicate effectively with a diverse campus community.
  • Ability to run all aspects of a multi-faceted, student centered office in a fast-paced environment. Organizational and event planning experience required.
  • Candidate should have strong computer skills and experience with Microsoft Office Suite (Excel, Word, PowerPoint), budgeting, reconciling finances, preparing reports and working with students in an academic environment.
  • Demonstrated ability in working with multiple departments and maintaining oversight of an entire office.
  • Knowledge of proper accounting and budgeting procedures.
  • Strong management, problem solving, planning, and conflict resolution skills required.
  • Preference will be given to candidates with the following qualifications: college degree.
Additional Information

Department: Student Affairs
Position: Full-time 10-month position
Wage: $ 19.50-$22.00 /hourly depending on experience
Union Affiliation: FOCUS
Benefits Include:
  • Insurance package,
  • Mandatory retirement plan,
  • Dependent partial tuition waiver,
  • Faculty/staff tuition waiver
  • Wellness program:

Application

 Review of applications will begin immediately, but will remain open until the position is filled.

A complete application Includes:
  1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
  2. Curriculum Vitae/Detailed Resume
  3. Official or Unofficial undergraduate and graduate transcripts (Official transcripts will be required at time of hire)
  4. Professional References – names and contact information for three (3) professional references.


Company

 University of Montana.

At UM, we approach everything with creativity because that’s what this evolving world needs. We are stewards of this place, its history and our future. We are driving forward together, affecting change that is right for our place and people. We know of no better place than Montana and its university to make a lasting impact on the common good.

As Montana’s flagship university, we set a high bar for academic studies, creative accomplishments and scientific exploration which benefit our students, our community and the world at large.

The University draws a diverse, global population to Missoula – our home and the state’s second-largest city with about 80,000 residents – and helps cultivate an educated, engaged and vibrant community. Our students receive a world-class education in a broad range of subjects that include the arts, sciences, trades, graduate and postdoctoral study and professional training.

Our main campus, nestled in the heart of western Montana’s stunning natural landscape, spans 56 acres at the base of Mount Sentinel and along the Clark Fork River, and includes the park-like Oval at the center of campus, more than 60 architecturally unique buildings and a 25,200-seat football stadium. UM's 180-acre South Campus offers student housing, a golf course, soccer fields and an outdoor track facility. Missoula College occupies two sites, one just across the river from the main campus, and one on the southwest side of Missoula.

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