Skip to main content

Grants and Contracts Associate- Post Award Financials*

Employer
Southern Illinois University at Carbondale
Location
Carbondale, Illinois, United States
Salary
Competitive Salary
Date posted
Aug 23, 2024
View more categoriesView less categories


Examples of Duties

Grant and Contracts Associates are responsible for the general fiscal oversight of externally-sponsored projects at SIUC.

They facilitate the administration of projects for principal investigators (PIs) and fiscal officers (FOs) by:
a. Reviewing award documents, including the interpretation and enforcement of sponsor guidelines;
b. Maintaining a centralized database for all awarded projects;
c. Inform PIs and FOs of fiscal deadlines and request supporting documentation to support expenses;
d. Preparing and submitting invoices and other financial reports to sponsors;
e. Reviewing and approving account correction requests and other expenses;
f. Responsible for the computation of cost-sharing to ensure University contribution to sponsored projects is attained.
g. Communicating with sponsors regarding fiscal matters;
h. Alerting PIs and FOs of any account that is overspent;
i. Closing grant accounts in a timely manner;
j. Initiate follow-up on delinquent reimbursement requests from sponsoring entities;
k. Assisting with audit related issues;
l. Keeping abreast with the changing regulatory landscape associated with sponsored funding.

Contributes to the development, implementation, and analysis of OSPA policies and procedures related to financial research administration.

Responsible for the allocation of the Facilities and Administrative expenses on a monthly basis.

Other duties as assigned.

Qualifications

1. Bachelor's degree in business administration, accounting, finance, economics or a field related to the position.
2. One year of work experience in financial grants management, accounts payable, accounts
receivable, or related field.
3. Additional knowledge, education, training and/or sponsored project experience in the area of specialization inherent to the position may be required.

Preferred Qualifications: Research administration experience; Prior University experience as an Accountant I or related role; Demonstrable background of responsibility for fiscal and regulatory compliance; Proficiency with Microsoft Office Suite (Access, Word, Excel) and enterprise financial systems

Supplemental Information

Tips for Completing a Civil Service Application:
1. To be eligible for the role, ensure that your application includes a complete and detailed employment history that highlights your relevant full-time and part-time work experience, including start and end dates of employment.
2. Relevant part-time work experience will count towards the qualifications for this position and will be converted to full-time equivalence to calculate the total length of experience.
3. Upload all official transcripts to meet the educational requirements. If the job description specifies a minimum number of college hours, transcripts are mandatory for the successful processing of your application.
4. Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application, unless the same proof has already been submitted in a previous application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves).
5. After the position has closed, your application and supporting materials will be reviewed to determine if you meet the minimum qualifications, including any specialty factors associated with this position. Those who qualify will move forward for Civil Service Examination/Testing.
6. Please monitor your e-mail for further information regarding your application. Emails will be generated from info@schooljobs.com.
7. For more information on Civil Service classifications, please visit the SUCSS web site at sucss.illinois.gov

About Civil Service Examination/Testing: The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of application materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, your application will move forward for examination/testing in which you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. This score will be emailed to the email address noted on your application. After the application deadline, the names within the top three scores will be referred to the department for interview.



SIU Carbondale, member of the SIU System, is an anti-racist community that opposes racism, discrimination and inequity in any form, and embraces diversity, inclusion, equity, and justice for all people.

SIU Carbondale is an Affirmative Action/Equal Opportunity Employer of individuals with disabilities and protected veterans that strives to enhance its ability to develop a diverse faculty and staff and to increase its potential to serve a diverse student population. All applications are welcomed and encouraged and will receive consideration.

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert