Assistant Registrar, Service and Student Records

Assistant Registrar, Service and Student Records

Eastern Kentucky University

Title: Assistant Registrar, Service and Student Records

Position Type: Fulltime Staff

Search Type: External - minimum 7 days

Department: 30R003 - StudentSuccess,Outreach&Opportunity

Division: 5R0000 - Student Success,Opportunity&Engage

Position Location: Richmond Campus

Driver Classification: Non-Driver

FLSA: Exempt

Schedule Type: Full Time (37.5 hrs per week or more)

Hours Per Week:

Additional Schedule Details:

Posted Salary Grade: Exempt - 46

Retirement: KTRS

Contact Person: Brenda Clapper

Job Summary/Basic Functions

The Assistant Registrar of Service and Student Records is a vital leadership role within the Registrar's Office, responsible for managing the Academic Record & Retention Coordinator, overseeing data entry staff, and coordinating communication between the one-stop student service center and the Registrar's Office. This position ensures the efficient operation of student records management and enhances the quality of student services through effective coordination and communication.

Minimum Qualifications

Education: Bachelor's degree required.

Experience: Two years of experience in an office environment in which continual public interaction and daily maintenance of computer databases was expected

One year directly related experience

Licensure & Certifications:

Preferred Qualifications:

Job Duties:

• 30% - Supervise the Academic Record & Retention Coordinator, providing guidance and support in maintaining academic records and retention initiatives. Ensure accurate and efficient management of student records, adhering to institutional policies and regulatory requirements. Conduct regular reviews and audits of academic records to maintain data integrity and compliance. - (Essential)
• 30% - Manage and supervise data entry staff responsible for updating and maintaining student records in the student information system. Implement and monitor quality control procedures to ensure the accuracy and completeness of data entry. Provide training and support to data entry staff, promoting best practices and efficient workflows. - (Essential)
• 30% - Serve as the primary liaison between the one-stop student service center and the Registrar's Office to ensure seamless communication and collaboration. Facilitate the flow of information and updates between departments, addressing any issues or concerns promptly. Develop and implement communication protocols to enhance the efficiency and effectiveness of student services. - (Essential)
• 10% - Assist with special projects and initiatives within the Registrar's Office as needed. Participate in professional development opportunities to stay current with industry best practices and advancements in student records management. - (Essential)

Sponsorship: Visa sponsorship will be considered on a case-by-case basis, depending upon the needs of the unit, available sponsorship budget, and the qualifications of the candidate.

Funding Source: Institutional

Open Until Filled:

Special Instructions:

AA/EEO Statement

Eastern Kentucky University is an Equal Opportunity employer and educational institution and does not discriminate on the basis of age (40 and over), race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, ethnicity, disability, national origin, veteran status, or genetic information in the admission to, or participation in, any educational program or activity (e.g., athletics, academics and housing) which it conducts or any employment policy or practice.

Background Check Statement

Offers of employment are contingent upon satisfactory background check.


To apply, please visit: https://careers.eku.edu/jobs/assistant-registrar-service-and-student-records-richmond-campus-kentucky-united-states





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