Reporting to the Associate Vice President for Academic Affairs and
leading a department of 10 staff, the Register is responsible for
the operations, policies, processes and technology that manage
student academic records in support of academic programs. As a key
member of the Academic Affairs leadership team, the Registrar
serves as the official manager of the college's student academic
records, and is responsible for all FERPA compliance and other
regulations. The Registrar is also the College’s central
communications resource for policy practices and operations related
to student records management.
The ideal candidate has a demonstrated track record of successful
project management, has navigated complex priorities and is a
results-driven innovative leader. The ideal candidate must have
experience in the optimization of technology to advance operations
and is a senior-level expert in all aspects of academic records,
registration, academic course management and classroom
- Bachelor’s Degree and five (5) years of directly relevant
experience and a successful track record of progressive
- Three years of senior-level records management experience is
- Thorough knowledge of higher education registration processing,
grading systems and best practices in academic policy
- Demonstrated technology skills including knowledge of
integrated student database systems and the Microsoft Office Suite.
Experience with Ellucian products – Banner and DegreeWorks is
- Strong interpersonal skills and a demonstrated ability to work
with a variety of internal and external constituencies.
- Strong working knowledge of federal and state laws pertaining
to enrollment, student records, and institutional compliance.
Familiarity with AACRAO practices and standards is preferred.
Recordkeeping, Data Management & Reporting
- Hire, supervise and develop the Registrar’s Office staff.
Prepare, implement and evaluate department goals and objectives.
Manage office operations, workflow and ensure continuity and
- Partner with the Associate Vice President for Academic Affairs
and the College’s senior leadership to ensure that department’s
goals and operational plans align with the institution’s key
- The Registrar serves as the Co-Director for the College’s
- Provide management, strategic planning, implementation, and
evaluation for the Banner Student Information System and act as the
Data Custodian for the Student Module.
- Direct all phases of registration, scheduling, academic record
keeping, graduation certification, and generation of academic
- Administer all activities involved with the development and
maintenance of student academic records including the determination
of official rosters of students eligible to receive degrees and
other certifications; the system of graduation audits and
recommended graduation lists, the submission of student academic
record data to the National Student Clearinghouse.
- Develop policies and procedures to ensure that the functions of
the office operate efficiently and effectively. These include
policies for awarding transfer credits, verifying enrollment,
changing of grades, and the security of academic records in
accordance with FERPA and other pertinent regulations.
- Collaborate with Institutional Research and Planning on the
issuance of periodic and requested enrollment reports.
Academic Programs Support
- Administer the Banner Student Information System. Optimize the
system and other technology whenever possible to create
best-in-class digital processes and user experiences.
- Partner with Information Technology in Banner testing and
optimization including the resolution of errors.
- Other technology?
- Coordinates updates to the College’s undergraduate and graduate
- Utilizes the Ad Astra system for room scheduling.
- The Registrar maintains a comprehensive knowledge of all new
and updated governmental and association regulations regarding
academic standards and institutional policies; communicate these to
all affected areas.
- The Registrar works closely with the Center for Advising and
Academic Services and the Office of Student Financial Services to
effectively and efficiently provide assistance to students as
- The Registrar is a member of the Faculty’s Curriculum
Required Application Documents:
- Develop and lead a customer-focused environment and office
operations through problem-solving, flexibility, commitment,
empathy and inclusivity.
- Analyze and resolve recurring customer service opportunities
through innovation and commitment to excellence.
Cover Letter, Resume, & Three Professional References.
About Marist College:
Located on the banks of the historic Hudson River and at its
Florence, Italy campus, Marist College is a comprehensive,
independent institution grounded in the liberal arts. Its mission
is to “help students develop the intellect, character, and skills
required for enlightened, ethical, and productive lives in the
global community of the 21st century.” Marist is consistently
recognized for excellence by The Princeton Review (Colleges That
Create Futures and The Best 385 Colleges), U.S. News & World
Report (10th Best Regional University/North, 5th Most Innovative
School/North), Kiplinger’s Personal Finance (“Best College
Values”), and others. The College is top-ranked for long-term study
abroad (#4 in the U.S.) by the U.S. State Department’s Open Doors
report. Marist educates more than 5,000 traditional-age
undergraduate students and 1,400 adult and graduate students in 47
undergraduate majors and numerous graduate programs, including
fully online MBA, MPA, MS, and MA degrees, and also Doctor of
Physical Therapy and Physician Assistant programs. To learn more,
please visit https://www.marist.edu/about
Type of Position:
Months per Year:
- Occasional evening or weekend hours may be required.
Hours per Week:
Compensation & Benefits:
The Registrar position includes a competitive salary and
comprehensive benefit package*. Benefits for this position include
but are not limited to the following:
*Eligibility requirements including waiting periods and/or
employee probationary periods may apply at the discretion of the
- 3 weeks of paid vacation. 4 weeks of paid vacation beginning in
the 6th year of employment.
- Unlimited paid sick time and unlimited paid personal time for
use at the supervisor’s approval.
- 15+ paid holidays per year.
- Medical, Dental & Vision insurance programs at a 15%
employee / 85% employer contribution rate. Flexible Spending
Accounts (FSA) and Dependent Care (FSD).
- Life Insurance
- Generous short-term and long-term disability programs and
- 403(b) defined contribution plan:
- First 6 years College contributes 7.5%, Employee contributes a
- College contribution increases to 10.5% in year 7, and 12%
after 15 years.
- Employee contribution decreases to 1% in year 7. Remains 1%
- 403(b) Tax Deferred Annuity – Roth option available. Voluntary,
up to IRS maximum contribution.
- Tuition Benefits:
- Up to 16 undergraduate credits per semester. Up to 18 graduate
credit per academic calendar. Eligibility extends to employee,
spouse, and dependent children under age 26.
- College pays 100% tuition only
- Eligible dependents may be Reimbursed up to $2,000 per semester
towards tuition at another accredited institution
Marist College main campus, Poughkeepsie, NY.
Please note: The primary work location for this position is
Poughkeepsie, NY. Initial interviews will be conducted virtually.
Finalists will be invited to campus for in-person, socially distant
interviews in accordance with the College’s guest policy. Local,
on-campus work in Poughkeepsie, NY will be required as a condition
It is College policy to reimburse eligible newly hired full-time
administrative staff members for reasonable expenses incurred in
relocating to the area. To be eligible for reimbursement, new
employees must move a minimum of 50 miles from their present home;
must move within the first year of hire. Generally, the College
will reimburse eligible moving and relocating expenses up to
Number of Positions Openings:
Equal Employment Statement:
Marist College is committed to creating a diverse workforce on our
campus by ensuring that barriers to equal employment opportunity
and upward mobility do not exist here. To this end, the College
will strive to achieve the full and fair participation of
minorities, women, people with disabilities, and any other
protected groups found to be under-represented.
Equal opportunity means employment, development, and promotion of
individuals without consideration of race, color, disability,
religion, age, sex, marital status, national origin, sexual
orientation, or veteran status unless there is a bona fide
occupational requirement which excludes persons in one of these
protected groups. The College will review its employment policies
and procedures to ensure that barriers which may unnecessarily
exclude protected groups are identified and eliminated. The College
will also explore alternative approaches if any policy or practice
is found to have a negative impact on protected groups.
Marist's policy of non-discrimination includes not only employment
practices but also extends to all services and programs provided by
the College. It shall be considered a violation of College policy
for any member of the community to discriminate against any
individual or group with respect to employment or attendance at
Marist College on the basis of race, color, disability, religion,
age, sex, marital status, national origin, sexual orientation,
veteran status, or any other condition established by law.
September 01, 2021 Eastern Daylight Time