Part -Time Mailroom Courier/Distributor/ Central Receiving Support
- Employer
- Phillips Exeter Academy
- Location
- Exeter, New Hampshire, United States
- Salary
- Competitive Salary
- Date posted
- Aug 20, 2024
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- Position Type
- Administrative, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Facilities, Auxiliary Services
- Employment Type
- Part Time
Job Details
TITLE: Mailroom Courier/Distributor/Central Receiving Support
REPORTS TO: Mailroom Supervisor
SCHEDULE: Part-time, 17.5 hours weekly. Schedule may vary according to departmental and Academy needs and may include some Saturdays and holidays. This position is considered Essential Personnel*, flexibility is required. Not to exceed 999 hours annually.
REVISION DATE: October 11, 2022
Pay Group
Type
Status/ Annual Hours
Fiscal Year Weeks
Class
Department
Location
BiWkly (Hourly)
Regular
Part-Time/ <999 hours
52 weeks
Staff
Facilities Management
On-Campus
Position Purpose
Provides high quality, customer oriented mail services by sorting, forwarding, and distributing mail and packages from the Academy mailroom and Central Receiving Warehouse to locations throughout the campus. This position also acts as a liaison between the Academy and the U.S. Post Office.
Job Responsibilities
- Sorts, screens, and routes all incoming, outgoing, and interoffice mail and packages received a.
- Receives, documents, and distributes mail and packages to students, faculty, and office personnel.
- Operates machines, Postage Meter, Notifii Track Management system.
- Processes and controls the sale of postage to the Academy community, including cash and charge transactions and maintaining cash drawers
- Provides customer service at the mailroom window including sales, distributing packages and answering inquiries.
- Re-addresses undeliverable mail bearing insufficient or incorrect addresses, forwards undeliverable mail to U.S. Post Office.
- Keeps the mailroom delivery vehicle neat and orderly in appearance at all times and keeps maintenance records as needed.
- Operates the academy mail van including pick up and return of vehicle to Academy garage.
- Performs deliveries and pick-ups on scheduled courier route as required.
- Assembles mail and packages at the Academy Mailroom and Central Receiving Warehouse for distribution on the mail route.
- Picks up and delivers mail packages to central locations in designated Academy buildings, hand delivers special mail to offices as directed, and obtains signatures for delivery receipts.
- Performs duties such as bagging mail, batching, moving heavy cartons, and loading/unloading trucks.
- Maintains the integrity of online inventory management system by updating inventory ordering levels and completing material receipts and issuances. Receives and unloads all incoming orders, checks for inappropriate handling of goods, and authorizes Bill of Lading.
- Verifies stock items against purchase orders and places into appropriate inventory location.
- Notifies Academy departments of receipt of all non-stock items, arranges and delivers items.
- Stores all inventory items in proper locations and maintains a clean and orderly warehouse, corridor, and loading dock.
- Communicates receipt of packages to recipients and completes work order(s) for delivery(s).
- Other duties as assigned.
- Respect for diversity of identities and experiences, an orientation toward equity and inclusion, and cultural competency in all aspects of Academy life.
- Strong interpersonal skills with ability to develop and maintain collegial relationships.
- Excellent communication (written and verbal) skills.
- Demonstrated ability to work with students by building trust and credibility.
- Excellent analytical and problem solving skills as well as a strong customer focus.
- A strict adherence to confidential policies is required.
- Ability to work independently and handle multiple priorities and deadlines simultaneously.
- Proficient in MS Office, and ability to work with internal systems/applications.
- Willingness and ability to learn additional applications as needed.
- High degree of organizational skills with the ability to be flexible and multi-task with accuracy.
- Ability to follow verbal and written directions, maintain a professional demeanor and restraint at all times, including stressful situations.
None.
Position Requirements
Education
- High school diploma or GED is required.
- Some college experience is helpful.
- Previous experience in a mailroom preferred but not necessary.
- Knowledge of accounting practices and computer software is preferred.
- Valid driver’s license and good driving record are required.
- Experience working with adolescents in an educational setting is preferred.
- Must be able to remain on their feet for extended periods of time, go up and down flights of steps, as well as stoop, kneel, crouch, and lift.
- Ability to lift and transport up to 50lbs without assistance.
- Successfully complete a criminal background check (reviewed every 5 years).
- Clean Driving record (reviewed annually), if applicable .
- *Essential personnel are required to report to or remain at work if instructed directly by designated personnel during emergency events or inclement weather.
Company
Phillips Exeter Academy, co-founded by John and Elizabeth Phillips in 1781 who believed every student should have access to the very best education, embraces the ideals of both goodness and knowledge.
Phillips Exeter Academy is located in Exeter, a southern New Hampshire town settled by European colonists nearly 400 years ago.
The Academy campus, set in the town's village, is divided by the three principal streets of the community, creating a walkable atmosphere. Dormitories and dining halls are easily accessible from classrooms and other facilities like the student center, library, art gallery, theater, and athletic buildings and fields. Downtown stores and restaurants, as well as a riverside pathway, are just off campus.
Now a coeducational residential school with more than 1,000 high school students from the U.S. and 33 foreign countries, Exeter has a centuries-old tradition of academic excellence and a commitment to empowering Exonians to find their place in the world.
We are a community that celebrates curiosity and cultivates potential. With a student-to-teacher ratio of 5:1, more than 450 courses in 18 subject areas, and the opportunity to study on five continents, Exeter provides unparalleled opportunities for discovery and exploration, of both self and subject matter.
At Exeter, employee development will focus on nurturing careers and providing opportunities for professional growth. All employees will be given clear expectations and will be expected to perform their job responsibilities with proficiency and an appreciation of the importance of their responsibilities and a commitment to excellence. Employees seeking to develop skills and experiences in order to grow and take on new responsibilities will be supported as appropriate. Employees are entitled to clear, honest and timely feedback on the performance of their responsibilities, and will be held accountable for acting on such feedback where a need for improvement has been identified.
Employee engagement is focused on building connection and supporting the well-being of all employees. Our goal is for employees to feel connected to our community as a whole, that their work has meaning and impact, and that they are appreciated for the work that they do. Employee voice is encouraged and agency is attained through open channels of communication and engagement that support the success of the Academy. The Academy seeks to be a best place to work where all adults have a strong sense of belonging and inclusion, and where there is a common understanding of what it means to do things with a commitment to excellence, personal growth, accountability to oneself and others, respect, gratitude, humility and generosity of spirit.
Compensation and Benefits packages should attract a high performing and diverse workforce — employees who are committed to the mission and values of the school and have the skills necessary to succeed. Our compensation and benefits should be highly competitive with comparable markets. Benefits should be relevant, flexible and contribute to attracting and retaining employees of the highest talent. Our compensation structures should be transparent, clearly communicated and have the flexibility to recognize outstanding performance.
- Website
- http://www.exeter.edu/
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