Payroll Associate

Job Posting:

JR100195 Payroll Associate (Open)

Department:

Payroll, PM

Position Type:

Regular

Open Date:

08-20-2024

Close Date:

$31.49

Job Description:

Responsibilities:

• Responsible for the coordination and processing of the bi-weekly regular and contractual payroll with oversight of the Payroll Manager.
• Process the university’s biweekly payroll for all employees, and review the work of others • Accurately record, monitor and report actual time and attendance of employees
• Develop and implement proper internal control policy and procedures • Input exception time data and positive time data to Central Payroll Bureau (CPB) system before the scheduled closing • Communicate, and advise as appropriate, with Human Resources for any changes to payroll • Create and review system audit reports for payroll processing
• Assists university employees with questions or problems regarding payroll • Troubleshoots payroll and time entry related problems for faculty and staff
• Communicate with CPB on all payroll matters • Calculate pay rates relating to reclassifications, overtime, leave payout
• Update system schedules and run system procedures for payroll processing
• Process payroll reallocations and maintain proper support documentation
• Process payroll interfacing files to general ledger
• Process and distribute labor distribution reports
• Assist with payroll system implementation and enhancements when necessary
• Participates in the training of staff on PeopleSoft Payroll, including Time and Labor and Self-Service
• Maintain accurate filing system of support documentation
• Other duties assign

Minimum Qualifications:

• High School diploma required. Bachelor's degree preferred.
• Minimum four (4) years of payroll experience. Must have and demonstrate computer skills in Microsoft Word and Excel. Workday experience preferred.
• Position requires the knowledge to perform mathematical computations; payroll fundamentals, review and process financial documents; and reconcile financial data.
• Position requires skills in using calculator, computer and automated office equipment and automated payroll or financial systems.
• Position requires the ability to communicate well orally and in writing and strong interpersonal skills.
• The ability to understand and follow oral and written instructions, and the ability to organize records and multi tasks is also required.

Preferred Qualifications:



Conditions of Employment:

• Please be advised, COVID-19 vaccinations are required for faculty and staff to be employed at Bowie State University.
• This is a non-union position. Position may require working other than normal working hours.

Additional Job Information:

Bowie State University shall not discriminate against any individual on the basis of race, color, religion, age, ancestry or national origin, sex, sexual orientation, disability, marital status or veteran status. All policies, programs, and activities of Bowie State University are and shall be in conformity with all pertinent Federal and state laws of nondiscrimination including, but not limited to: Title VII of the Civil Rights Act of 1964, as amended, Title IX of the Education Amendments of 1972, the Equal Pay Act of 1963, the Age Discrimination Act, Sections 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, Federal Executive Order No. 11375, and Article 49B of the Annotated Code of Maryland. This commitment applies in all areas and embraces faculty, staff, and students.

Equal opportunity of access to academic and related programs shall be extended to all persons. Bowie State University shall have as its firm objective equal opportunity in recruitment and hiring, rate of pay, all other promotions, training, retention and dismissals, for all employees and applicants for employment. The University will stress equal access for employees and applicants for employment to all programs and services provided by the University both on and off campus. The University will also provide equal opportunity and an atmosphere of nondiscrimination with respect to women and members of minority groups in all its operations. In addition, the University shall promote equal opportunity and equal treatment through a positive and continuing Affirmative Action Program.

The University makes, and will continue to make, reasonable accommodations to promote the employment of qualified individuals with disabilities and disabled veterans, unless such accommodations would impose an undue hardship on the University's business.

In addition, employees and applicants will not be subjected to harassment, intimidation, threats, coercion, or discrimination because they have engaged in, or may have engaged in, activities such as filing a complaint, assisting or participating in an investigation, compliance review or hearing, or opposing any act or practice made unlawful, or exercising any other right protected by Section 503 of the Rehabilitation Act of 1973, as amended or the Vietnam Era Veterans Readjustment Assistance Act of 1974, as amended.