Human Resources Associate I

Job Posting:

JR100137 Human Resources Associate I (Open)

Department:

Human Resources, JM

Position Type:

Non-Regular Fixed Term (Fixed Term)

Open Date:

08-20-2024

Close Date:

Job Description:

This position is responsible for the overall data entry and maintenance of Title III and grant funded contingent staff and student contracts into the University’s HRIS System.

Responsibilities:

• Receives and enters Title III and Grant funded Contingent I, II, Faculty Overload, Adjunct and student contracts into the HRIS System.
• Coordinates and processes Personnel Transactions including Overloads and contracts for Regular Faculty and Staff, Contractual Faculty and Staff, Adjunct Faculty, and student contracts through Personnel Authorization Consolidation Site (PACS) and Statewide Personnel System (SPS).
• Reviews and responds to requests for employment verifications and general contract questions.
• Performs data updates, reports as appropriate, troubleshoots issues; assists with implementation of new systems and processes.
• Perform verification of salary calculations on contracts; receives W4s and verifies accuracy and completeness for submission to Central Payroll Bureau.
• Reviews and enters changes to included terminations, salary adjustments, and transfers in the HRIS System as related to regular faculty and staff, contractual staff, students, and Work Study.
• Reviews and verifies New Hire paperwork is complete and accurate.
• Conducts Pre-Offer Checks, Criminal Background checks for Faculty, Regular Staff, Contingent I and IIs, Long-Term Contractuals and Adjuncts.
• Serves as daily backup for front desk coverage.
• Lead representative for HR scanning project with Iron Mountain; verifies invoice submission, organizes active, and inactive personnel records for submission for scanning.
• May provide support to all Human Resources functional areas.
• May participate in HRIS system upgrades and testing as appropriate.
• Creates and files personnel folders for regular staff, Contingent I, II, and student workers.
• Verifies payroll status for regular, contractual staff and work study students.
• Creates and maintains the Bi-Weekly reports for regular employees.
• Works closely with DIT to perform testing before processes can be moved to production.
• Manages the student worker interviews and hire for the HR Office.
• Perform special projects as directed by the Assistant Human Resources Director or Chief Human Resources Officer.
• Performs other duties as assigned.

Minimum Qualifications:

• High School Diploma or GED required. Three (3) years clerical experience, three years of which involved the application of human resources policies and procedures. Thorough knowledge of human resources practices and procedures; basic mathematics including ratios and percentages, modern office practices, procedures, and PeopleSoft experience or HRIS desirable.
  
  

Preferred Qualifications:

• Not Currently Available

Conditions of Employment:

• Not Currently Available

Additional Job Information:

Bowie State University shall not discriminate against any individual on the basis of race, color, religion, age, ancestry or national origin, sex, sexual orientation, disability, marital status or veteran status. All policies, programs, and activities of Bowie State University are and shall be in conformity with all pertinent Federal and state laws of nondiscrimination including, but not limited to: Title VII of the Civil Rights Act of 1964, as amended, Title IX of the Education Amendments of 1972, the Equal Pay Act of 1963, the Age Discrimination Act, Sections 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, Federal Executive Order No. 11375, and Article 49B of the Annotated Code of Maryland. This commitment applies in all areas and embraces faculty, staff, and students.

Equal opportunity of access to academic and related programs shall be extended to all persons. Bowie State University shall have as its firm objective equal opportunity in recruitment and hiring, rate of pay, all other promotions, training, retention and dismissals, for all employees and applicants for employment. The University will stress equal access for employees and applicants for employment to all programs and services provided by the University both on and off campus. The University will also provide equal opportunity and an atmosphere of nondiscrimination with respect to women and members of minority groups in all its operations. In addition, the University shall promote equal opportunity and equal treatment through a positive and continuing Affirmative Action Program.

The University makes, and will continue to make, reasonable accommodations to promote the employment of qualified individuals with disabilities and disabled veterans, unless such accommodations would impose an undue hardship on the University's business.

In addition, employees and applicants will not be subjected to harassment, intimidation, threats, coercion, or discrimination because they have engaged in, or may have engaged in, activities such as filing a complaint, assisting or participating in an investigation, compliance review or hearing, or opposing any act or practice made unlawful, or exercising any other right protected by Section 503 of the Rehabilitation Act of 1973, as amended or the Vietnam Era Veterans Readjustment Assistance Act of 1974, as amended.