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Operations Coordinator I/II

Employer
University of Mississippi
Location
University, Mississippi, United States
Salary
Competitive Salary
Date posted
Aug 20, 2024

Job Details



Note for Current UM Employees

Current employees must apply internally via connectU > connectu.olemiss.edu

Definition of Class

Operations Coordinator I

This position coordinates the daily operations of assigned areas to ensure maximum efficiency and effectiveness. The incumbent assists in the preparation of agendas, correspondence, and calendars; processes departmental SAP requirements; and compiles information and prepares reports for internal use.

Operations Coordinator II

This position coordinates the daily operations and fiscal affairs of the department. The incumbent monitors the departmental budget; coordinates conferences, seminars, or other special events; and identifies issues in operational processes and ensures they are resolved.

Examples of Work Performed
  • Coordinates the daily operations of the department.
  • Completes departmental SAP requirements such as facility and telecommunications work orders.
  • Corresponds with vendors to make purchases and reconcile invoices.
  • Prepares, tracks, and monitors accounts payable and receivable documents for the department.
  • Participates in the production, duplication, and distribution of various materials.
  • Assists in the preparation of agendas and routine office functions such as correspondence and calendar maintenance.
  • Maintains timelines for job completion and monitors completion of tasks.
  • Collects payments and makes deposits, and prepares cash reports for the department.
  • Updates departmental website and digital signage, as needed.
  • Organizes and maintains financial and personnel files.
  • Posts events through the University event management program.
  • Assists with coordinating special projects for the office and other projects as assigned.
  • Performs similar or related duties as assigned or required.
Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

Operations Coordinator I

  1. Coordinates the daily operations of the department.
  2. Assists in preparation of agendas, correspondence, and calendars.
  3. Processes departmental SAP requirements.
  4. Compiles information and prepares reports for internal use.


Operations Coordinator II
1. Coordinates the daily operations and fiscal affairs of the department.
2. Monitors departmental budget.
3. Coordinates conferences, seminars, and other events associated with the department.
4. Identifies issues in operational processes and ensures they are resolved.

Minimum Education/Experience

Operations Coordinator I

Education:
High School Diploma or equivalent (GED).

AND

Experience:
Two (2) years of experience related to the above described duties.

Operations Coordinator II

Education:
Associate’s Degree from an accredited college or university.

AND

Experience:
Two (2) years of experience related to above described duties.

Substitution Statement: Related experience may be substituted for education, on a basis set forth and approved
by the Department of Human Resources.

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

EEO Statement
The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Nearest Major Market: Oxford Mississippi

Company

 Ole Miss II

Founded in 1848, The University of Mississippi, affectionately known to alumni, students and friends as Ole Miss, is Mississippi's flagship university. Included in the elite group of R-1: Doctoral Universities - Highest Research Activity by the Carnegie Classification, it has a long history of producing leaders in public service, academics and business. With more than 24,000 students, Ole Miss is the state's largest university and is ranked among the nation's fastest-growing institutions. Its 15 academic divisions include a major medical school, nationally recognized schools of accountancy, law and pharmacy, and the Sally McDonnell Barksdale Honors College, renowned for a blend of academic rigor, experiential learning and opportunities for community action. The University of Mississippi embraces diversity and inclusion as core values and seeks to empower all members of the University community.

The university’s path to becoming the flagship university it is today has been marked by two decades of accelerated growth and prosperity. Student enrollment at UM has increased over 40 percent over the past seven years — illustrating the growing reputation and national draw of the university. We were the 10th-fastest growing university among public doctoral institutions over the period of 2005–2015. Over the past few years, the university has instituted dynamic new academic programs and greatly expanded its campuses with the completion of multiple major construction projects.  The 2018 U.S. News & World Report annual rankings of Best (Undergraduate) Colleges and Universities ranked the University of Mississippi No. 73 in the Top Public National Universities category.  The rankings reflect 15 indicators of academic excellence, including faculty resources, financial resources, and undergraduate academic reputation.  In 2016, indicating a major milestone, the university was elevated to the Carnegie R1 Highest Research Activity classification — placing it in the top 2.5 percent of colleges and universities nationwide. 

For ten consecutive years, The University of Mississippi has been voted by our staff as one of the great colleges to work for in the Chronicle of Higher Education’s survey, and has been widely recognized as one of the most beautiful campuses in America by Newsweek, the Princeton Review and USA Today. Sometimes called the “Cultural Mecca of the South,” Oxford has been the home of William Faulkner, John Grisham, Willie Morris, Barry Hannah and many more outstanding writers. In recent years, it has become known for its award-winning chefs and restaurateurs. Oxford is often recommended by many publications as a bucket list place to visit.

We build leaders, serve our community and our neighbors, and compete to win. We are a literary mecca, a research center, a launchpad for careers across the professions, a home away from home, and so much more. We are Ole Miss.

Committed to recruiting and retaining a diverse and talented workforce, the university offers competitive salaries and benefits, an extensive support network, and above all, an enriching and highly collaborative community that is deeply passionate about our vision for higher education and public service.

The University of Mississippi offers exciting opportunities for career development and continuous learning. Every day is different, with new ideas, challenges, and benefits just around the corner—no matter which department you’re a part of. It’s an exciting place to build a meaningful career at any level.

Our University, like all institutions, is only as strong as our people. Our faculty, staff, and students represent an exceptional group of people with a rich diversity of talents and backgrounds. There’s no better place to start a great career than in Oxford, Mississippi.

Ole Miss

 

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