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Director, Student Accounts/Bursar


Position Details

Position Information

Posting Number
AS419P

Position Title
Director, Student Accounts/Bursar

Contract Length
12 months

Class Summary

Employee is responsible for coordination with the registrar and other departments, to ensure proper coding and recognition of revenues within the ST module of Colleague. Employee is responsible for managing and coordinating the revenue cycle which includes accounts receivable, cashiering and collection activities of the college. Employee is responsible for reviewing and ensuring that technological updates are addressed within the ST module as well as in conjunction with all third-party vendors related to tuition revenue. Employee is responsible for college compliance requirements related to timely processing of financial aid refunds under Title IV. Employee must ensure proper accounting of revenue, scholarships, and exemptions/waivers for accurate financial reporting. Employee will manage, delegate, and support staff that encompass the entire revenue, collection, and cashiering functions.

Candidates Eligible to Apply
Internal/External

Position Type
Exempt Staff

Employment Status
Full Time

Position Funding Type
Regular

Posting Detail Information

Minimum Education/Training/Experience

A Bachelor Degree in a business-related field and 5 years of related experience. 3 years of supervisory experience.

Preferred Education/Training/Experience

A Master Degree in a business-related field and 5 years of related experience. 3 years of supervisory experience.

Minimum Knowledge & Skills

· Extensive knowledge of accounting procedures and principles as they relate to all areas assigned.

· Extensive knowledge of federal financial aid regulations as they relate to student accounts and federal funds.

· Extensive knowledge of IRS requirements and regulations as they relate to Form 1098T and student tuition and scholarship reporting.

· Ability to determine changes in regulations that affect our policies and procedures related to all areas assigned.

· Microsoft 365

· Ability to use own initiative to recognize and resolve problems.

· Ability to coordinate with other areas of the college and external agencies to perform duties.

· Ability to interact tactfully and to deal courteously and effectively with others.

· Ability to interview, hire, train, direct, evaluate, discipline, and provide supervisory support to assigned employees.

· Ability to foster a cooperative work environment.

· Ability to analyze accounting and administrative systems to ensure accuracy and recommend and initiate modifications, if necessary.

· Ability to use standardized computer software such as spreadsheets, database, and word processors.

· Ability to maintain strict confidentiality.

· Ability to gather data, compile information, and prepare reports.

· Ability to plan, develop, and coordinate multiple projects.

· Conflict resolution and/or mediation skills.

· Organizing and coordinating skills.

· Effective verbal and written communication skills.

Preferred Knowledge & Skills

· Bursar Professional Certification

· Experience with Ellucian-Colleague

Licensing/Certification Requirements

none

Job Duties

1. In coordination with the Controller and the VP of Fiscal Affairs, tuition revenue and waiver accounts used in the ST and CF module of Colleague will be analyzed for proper accounting and financial reporting. New external and internal policies and procedures or changes to existing ones will be reviewed and analyzed to ensure compliance and accuracy.

2. Supervises coordination between all third-party vendors including, but not limited to, payment plan processor, refund processor, and credit card vendor.

3. Coordinate efforts between financial services, admissions and enrollment, IT, continuing education, and instructional service areas for accurate recording of tuition and fee revenue.

4. Coordinates efforts with OPEAR to provide specific data for reporting purposes.

5. Coordinates efforts with Director of Financial Aid to provide specific data for state exemption/waiver reporting.

6. Determines payment deadline/drop dates for each semester based on academic calendar.

7. Performs the deregistration process of students each semester, approximately 50 times a fiscal year.

8. Coordinate the validation and verification of AR coding on courses into Colleague including timeliness and accuracy of the tuition tables within the ST module.

9. Evaluates and verifies student account refunds in accordance with Title IV regulations, federal laws, and college policies. Oversees the preparation and processing of all student account refunds.

10. Application of internal awards, scholarships, and grant funds to student accounts.

11. Reconciles miscellaneous clearing accounts monthly.

12. Reviews course catalog and makes adjustments as required as they relate to areas assigned.

13. Ensures proper accounting of all transactions relating to tuition revenue, tuition receivable, collections, and cashiering.

14. Coordinates efforts for current collection procedures and with future collection agency partners.

15. Responsible for direct supervision of 7 employees.

16. Sets and evaluates goals for team member performance and actively develops team members.

17. Communicates on a regular basis with students to discuss outstanding balance due issues via letter, phone, computer, and in person.

18. Creates systems, structures, and processes to prioritize requests, activities and workflow of the AR and Cashier area of the business office in a student/customer-friendly manner

19. Leads and participates in strategic planning, departmental goal setting and evaluation, and continuous process and service improvement.

20. Utilizes discretion in the enforcement and application of business office related college policies, including, but not limited to holds, collections placements, policy exceptions, finance related drops, withdrawals, and appeals.

21. Coordinates with IT on integration projects related to student tuition, including but not limited to check/credit card payments, sponsorship processing and payments, specific tax forms and billing and refund tables.

22. Facilitates the use of data to inform decision-making and planning.

23. Performs special studies, research, and analysis of financial, student account, AR & budget matters and provides recommendations for courses of action.

24. Assists Controller/VP of Fiscal Affairs with special projects and requests.

25. Responsible for ensuring the college maintains compliance with Payment Card Industry Data Security Standards along with the IT director.

26. Performs and oversees the internal collection efforts including preparing detailed analysis of accounts as needed as they pertain to accounts receivable and the aging of the accounts.

27. Preparation of federal 1098T student tuition tax forms including: IRS preparation and completion of 1098T forms, distributing forms to Webadvisor for student use, and ensuring timely submittal of 1098T forms to the IRS each year.

28. Performs miscellaneous job-related duties as assigned.

Physical Requirements

· No or very limited physical effort required.

· No or very limited exposure to physical risk.

· Work is normally performed in a typical interior/office work environment.

Minimum Salary Range
$64,775

Mid Point Salary Range
.

Maximum Salary Range
$87,446

Posting Open Date
08/16/2024

Posting Close Date

Posting Will Be Open Until Filled
Yes

Special Instructions to Applicant

Please NOTE : All applications must contain complete job histories, which include job title, dates of employment (month/year), name of employer, supervisor’s name and phone numbers and a description of duties performed. If this information is not submitted, your application may be considered incomplete. Applications with “See attached” or “See resume” will not be accepted in lieu of a complete application. Omission of data can be the basis for disqualification; you may state “unknown” for any incomplete fields. A scanned copy of unofficial transcript(s) must be attached to the online application.

EEO Statement

College of the Mainland is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age, national origin, religion, disability or veteran status.

College of the Mainland does not discriminate on the basis of disability in the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of its programs and activities, as specified by federal laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and 1992.

Quick Link to Share for Direct Access to Posting
https://jobs.com.edu/postings/3823

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a bachelor's degree?
    • Yes
    • No
  2. * How many years of experience do you have in this type of position?
    • 0-1
    • 1-3
    • 3-5
    • 5-7
    • 7+
  3. * Do you have at least 3 years of supervisory experience?
    • Yes
    • No
Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
  3. Transcripts (1 of 3)
Optional Documents
  1. Additional Transcripts (2 of 3)
  2. Additional Transcripts (3 of 3)


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