Assistant Director of Admission

Job Description

DePauw University is an Equal Employment Opportunity Employer: Women, members of underrepresented groups, and persons with disabilities are encouraged to apply.

Position will remain open until filled.

Please go to University Profile for more information about DePauw.

POSITION SUMMARY

Responsible for meeting enrollment goals and objectives for an assigned territory in each admissions cycle. Responsible for the coordination of recruitment efforts in assigned territory which includes representing the University at in-person and virtual high school visits, college day/night programs and college fairs; and conducting follow up activities designed to enhance student's interest in DePauw. As a front-line ambassador of DePauw University's brand, the Assistant Director/Admission Counselor must identify, recruit and enroll students well-matched with the University's programs and culture. Engagement with prospective students, their families and other influencers includes timely response to questions or concerns, as well as proactive relationship building. Assistant Directors/Admission Counselors review applications for admission as assigned to them and make recommendations to the Assistant Vice President of Admission regarding decisions and merit scholarship within the institution's prescribed admission and merit scholarship guidelines. Frequent weekend and evening work is required. Additional responsibilities that relate to the organization and efforts of the office will be assigned based on office needs and individual's skills and experience.

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

• Manage an assigned geographic territory, including contacting prospective and accepted students and traveling, eight to ten weeks, to selected geographic areas. Recruitment travel includes event scheduling, attendance and follow up data entry of prospects and event notes. Some recruitment events are virtual.
• Recruit diverse and academically talented students while serving as the University liaison for prospective students from initial inquiry to enrolled status.
• Understand and be prepared to clearly articulate DePauw University's mission, benefits, key features of all academic programs, campus life opportunities, campus amenities, and any other key points of interest to prospective students, their families, and/or their college search counselors or representatives.
• Understand and be prepared to clearly respond to basic questions or concerns regarding financial aid.
• Interview prospective students to enhance their level of interest in the University and to evaluate their academic readiness for the rigors of a DePauw education.
• Evaluate application credentials and recommend admission decisions and merit scholarship recommendations to the Assistant Vice President of Admission in accordance with the prescribed guidelines ; serve as an active participant on the Admission Committee .
• Complete all necessary follow-up activities designed to enhance an applicant's interest in DePauw.
• Coordinate follow-up activities with prospective students and their parents, school counselors and alumni to meet enrollment goals.
• Develop and cultivate relationships with school counselors, independent counselors, and representatives of community-based organizations.
• Maintain accurate reports and gauge the effectiveness of recruitment activities.
• Participate as assigned on the Counselor of the Day rotation, ensuring that all campus visitors are properly greeted, given an admission presentation and tour, and that their needs, questions, and concerns while on campus are all appropriately and thoroughly addressed.
• Attend all on-campus events throughout the year.
• Complete other duties or special assignments as assigned by the Associate Director of Admission and/or the Assistant Vice President of Admission. All recruiting staff will be assigned other duties or special assignments by the Associate Director of Admission and/or the Assistant Vice President of Admission. Examples may include, but are not limited to social media and marketing liaison, vendor liaison, content writer, peer trainer, etc.
• Perform other duties as assigned

POSITION QUALIFICATIONS

Competency Statement(s)

• Accountability - Ability to accept responsibility and account for his/her actions.
• Active Listening -- Ability to actively attend to, convey, and understand the comments and questions of others.
• Analytical Skills - The ability of the individual to gather raw data and to process that data into a meaningful form.
• Coaching and Development - Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Customer Oriented - A desire to serve both external and internal clients by focusing effort on meeting the clients' needs, understanding their concerns, and seeking to build trust.
• Decision Making - Ability of the individual to select an effective course of action while controlling resources and expenditures.
• Diversity Oriented - Commitment to valuing a variety of different experiences, encouraging input and collaboration from campus stakeholders, including being mindful of experiences related, but not limited to: age, gender, race, ethnicity, religion, socio-economic status, LGBTQ, and/or job type.
• Interpersonal - Ability to develop and maintain relationships with others.
• Judgment - The ability to formulate a sound decision using the available information.
• Management Skills - ability of the individual to achieve desired outcomes by setting goals and priorities that deliver results.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Presentation Skills - Ability to effectively present information publicly.
• Project Management - Ability to organize and direct a project to completion.
• Self-Motivated - Ability of the individual to reach a goal or perform a task with little supervision or direction.
• Strategic Planning -- Ability to develop a vision for the future and create a culture in which the long range goals can be achieved.
• Team Builder - Ability to help ensure that team members are invested in team activities and decisions, and that the team works together to achieve a goal.

Requirements

Education: Bachelor's degree required.

Experience: Minimum one year working in an undergraduate admissions office is required, as is the ability to articulate the value of a liberal arts education. Experience as an undergraduate admissions intern, student ambassador, or student volunteer is strongly preferred.

Communication/Language: Ability to effectively communicate and/or present information to top management, peers, and public groups, including high school students, their parents, and school and independent counselors.

Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Computer Skills: Experience using a complex admission CRM, preferably Technolutions Slate; experience working with spreadsheets and shared calendar systems.

Other Requirements:

• The successful candidate must be committed to the values associated with a nationally respected liberal arts, residential university, including those related to diversity, equity, and inclusion.
• Excellent interpersonal and communication skills, including written and oral skills are required, as is ease in speaking with students, parents, alumni, and counselors.
• Proven organizational and multitasking skills, maintain deadlines, set priorities, creativity, initiative, a high degree of energy, and the ability to work as a team member in an enrollment management setting are all required.
• Candidates must be comfortable traveling alone, possessing the ability to navigate from location to location in unknown environments, and the flexibility and problem-solving skills to successfully navigate challenges.
• Strong understanding of the admission cycle and contemporary practices in college student marketing and recruitment.
• Experience in data-driven planning and budgeting.
• Ability to work independently and with a team.