Development Assistant

Development Assistant

Posting Number: R0005886
Location: Salem Campus

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ABOUT WILLAMETTE UNIVERSITY
Willamette University is a nationally-renowned private liberal arts university with graduate programs in business, law, data science, and fine arts. Founded in 1842, Willamette is the first university established in the western U.S. located in the heart of the PNW. Campuses are located in both Salem and Portland, Oregon close to the Oregon Coast, Cascade Mountains, and vibrant cities of the Pacific Northwest.

The university motto, “Not unto ourselves alone are we born,” captures the essence of this distinguished university. It speaks to the commitment to community service, to the extraordinary collaboration between faculty and students, and to the tradition of service and civic engagement that is typical of Willamette alumni.

Willamette University provides a highly-valued, well-rounded, and comprehensive benefits package to employees: Benefits Summary

If you need assistance applying for a job or have any questions on recruitment at Willamette, please contact our HR Department, hr@willamette.edu or call us at 503-370-6210.

Instructions for Applicants:
Please read the following carefully before beginning the online application process. To be considered for employment at Willamette University, please complete our online employment application. Your application and all required attachments -- listed at the bottom of the page -- must be submitted for each individual job post that you are interested in applying. Once you submit your application you will not be able to edit your application.

Position Summary:
The Development Assistant provides support on a variety of tasks for Willamette's Development Team, including reception, correspondence, data entry, event support, p-card and invoice completion, and other administrative duties. This role requires an individual who is highly collaborative, detail-oriented, organized, and able to manage projects to completion and under tight deadlines. The Development Assistant should have interpersonal skills required to work with a variety of individuals both within and outside of the University.

This position is responsible for providing a high level of executive support for members of the Development Team including campaign staff and executive support for the Executive Director of Development.

Duties and Responsibilities

• Serves as receptionist, receives and directs phone calls, and greets and assists Advancement guests.
  
• Provides general administrative support across the Development department
  
• Provides back-up and support to other members of the administrative support team within Advancement including cross training with other support staff in Advancement
  
• Coordinates the day-to-day activities of the Development Team, ensuring communication within the team and across the Advancement division
  
• Assists in preparing staff reimbursement and travel requests for review and approval and maintaining fiscal year accounting records. Communicates with staff to ensure completed documentation as required by University policy; distributes documents to the University's Accounting office, and maintains fiscal year records as needed for the Development Team.
  
• Provides administrative support to staff including preparing and proofing correspondence, and other projects as needed some of a complex nature under tight deadlines.
  
• Prepares travel itineraries as needed.
  
• Provides support for donor campus visits and small cultivation events/dinners.
  
• Supports University and Advancement events throughout the year
  
• Serves as a proficient user of Willamette's Raiser's Edge fundraising tool
  
• Maintains confidential donor documents and donor information stored in WU's donor database and archive systems
  
• Enters data and contact reports into Raiser's Edge as appropriate.
  
• Performs other duties as required.
  

Minimum Qualifications

• Two or more years of experience working in a complex office environment and/or an equivalent combination of education and experience, preferably in higher education or a non-profit fundraising environment.
  
• Computer skills and willingness to learn new applications and technology related to the job.
  
• A thorough understanding of the value of a private liberal arts education.
  
• Interpersonal and communication skills and and exceptional ability to review data.
  
• Initiative, creativity, high energy level, and demonstrated ability to motivate others are essential.
  
• A strong customer service orientation.
  
• Oral and written communication skills
  
• Outstanding work organization and time management skills.
  
• Personal Initiative and an ability to manage projects simultaneously, to set priorities and follow-through on projects.
  
• Ability to work effectively in a team environment with a mix of deans, faculty, parents, alumni, and staff colleagues.
  

Advancement Diversity, Equity, and Inclusion Statement

Advancement is committed to fostering an equitable and inclusive work environment that values diversity. We engage and work with our constituents, our potential employees, and our colleagues in an inclusive and respectful manner to cultivate and support a diverse community. We work hard to ensure that our organizational culture affirms the value of each member and acknowledges the differences in our lived realities through ongoing learning and change.

Typical Work Schedule

Monday to Friday, 8am to 5pm

May include work during evenings and weekends when needed.

Physical Demands & Working Conditions

Typical work performed indoors in a normal office environment.

Salary: $19.82 per hour

Applications will be reviewed on a rolling basis as received until the position is filled.

You will need to upload the following documents as part of your application materials in the "My Experience" section labeled Resume:

• Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis
  
• Current Resume
  

​Incomplete applications will not be considered.

Believing that diversity contributes to academic excellence and to rich and rewarding communities, WU is committed to recruiting and retaining a diverse faculty, staff and student body. We seek candidates, particularly those from historically under-represented groups, whose work furthers diversity and who bring to campus varied experiences, perspectives and backgrounds.

BACKGROUND CHECK REQUIREMENT:
All University positions require that candidates submit to a criminal conviction record check prior to hire. Conviction does not automatically preclude candidates from being hired. Nature of conviction will be considered relative to the duties of the position.

REASONABLE ACCOMMODATIONS STATEMENT:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.


Apply online at https://willamette.wd1.myworkdayjobs.com/en-US/willametteuniversityjobs/job/Salem-Campus/Development-Assistant_R0005886

Believing that diversity contributes to academic excellence and to rich and rewarding communities, WU is committed to recruiting and retaining a diverse faculty, staff and student body. We seek candidates, particularly those from historically under-represented groups, whose work furthers diversity and who bring to campus varied experiences, perspectives and backgrounds.





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