Event Services Coordinator

Revised: Updated Experience Requirement

Overview of Event Services Coordinator

The Events Management Department is seeking an Event Services Coordinator to join their team. The role of the Event Services Coordinator within the department of Events Management at Purdue Northwest is pivotal in coordinating facility rentals and ensuring memorable events for clients and visitors across multiple outlets including Gabis Arboretum at PNW. This position has responsibilities encompassing a range of tasks, including managing external inquiries, conducting tours showcasing university venues, finalizing client details, providing consultation and planning support, serving as the onsite event manager, executing events, handling accounts payable tasks, and managing social media platforms. The Event Services Coordinator will also assist the Event Operations Manager with duties as necessary. May travel to Westville Campus as needed.

Duties and Responsibilities of Event Services Coordinator

• Work closely with contracted clients to finalize event details, ensuring all aspects are meticulously planned and executed according to their preferences.
• Expertise in consultation and planning will be invaluable as they guide clients through the process, offering expert advice and assistance every step of the way.
• Serves as the onsite event manager, overseeing all aspects of event execution to ensure smooth operations and exceptional customer experiences.
• An attention to detail and ability to troubleshoot any challenges that may arise will be crucial in ensuring the success of each event.
• Handle accounts payable tasks and managing financial transactions related to events and banquets.
• Handles external inquiries from prospective clients interested in renting facilities Purdue Northwest.
• Effectively manage these inquiries, providing detailed information and guidance to potential clients to help them make informed decisions about their event needs.
• Actively conduct venue tours in the absence of the Director of Event Services, with a primary focus on showcasing the offerings of university venues to prospective clients.
• Responsible for managing social media platforms designated for Events Management, promoting facility rentals and banquets to attract attendees and raise awareness of the university offerings in the community.

Benefits of Event Services Coordinator

• Full benefits – Medical, Dental, Vision, Short Term Disability, Retirement, Life Insurance and more
• Accrue 15 days’ vacation your first year, then 22 days’ vacation your 2nd year plus rollover
• University contribution of 10% to retirement (3 year waiting period)
• University contributions to Health Savings Account –
  • Plus a chance to earn more through participating in University Wellness Initiatives
• 10 paid holidays
• Employee Wellness Programs
• Paid Parental Leave after one year of service
• Tuition remission for you, your spouse and dependent children at any Purdue campus

For more information on our excellent benefit package, please visit: https://www.pnw.edu/human-resources/benefits/

Purdue University Northwest (PNW) is a premier metropolitan university dedicated to empowering transformational change in our students and in our community. We offer two campuses serving approximately 8,800 undergraduate and graduate students. At PNW, we value academic excellence, support growth, and celebrate diversity.

PNW sits between Chicago’s skyscrapers and Lake Michigan’s sandy shores. You can have all the perks of a world-class city just a short drive away or enjoy the natural beauty of the Indiana Dunes National Park and Lake Michigan just 15 miles away.

Education of Event Services Coordinator

• HS Diploma required
• Bachelor Degree in event management, hospitality or related field preferred, but not required if applicable experience is demonstrated

Experience of Event Services Coordinator

• Minimum of 6 months experience in sales and/or event coordination

Core Competencies of Event Services Coordinator

• Excellent written and verbal communication skills
• Ability to network and build rapport
• Ability to provide excellent customer service
• Attention to detail and ability to multi-task
• Maintains high degree of professionalism
• Process-driven communication with operational support staff
• Possess flexibility to work in fast paced, dynamic environment across multiple venues
• Highly thorough and dependable
• Proficient computer skills and knowledge of Microsoft Office with ability to learn event management software
• Ability to create content and maintain marketing and promotional materials, social media and online platforms
• Ability to lift and carry up to 10 lbs. frequently, and up to 20 lbs.

Additional Information

Professional references will be verified prior to any offer of employment. Employment is contingent upon completion of successful background check along with a motor vehicle records check if applicable.

Purdue University Northwest is an EOE/AA employer fully committed to achieving a diverse workforce. All individuals, including minorities, women, individuals with disabilities, and protected veterans are encouraged to apply.

FLSA Status
Exempt