Position Details

Position Information

Posting date

03/13/2024

Closing date

Open Until Filled

Yes

Position Number

1011538

Position Title

Director of Women's Ice Hockey Operations

Department this Position Reports to

M&W Intercollegiate

Hiring Range Minimum

Please Inquire

Hiring Range Maximum

Please Inquire

Union Type

Not a Union Position

SEIU Level

Not an SEIU Position

FLSA Status

Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

40

Schedule

Location of Position

Hanover, NH 03755

Remote Work Eligibility?

Onsite only

Is this a term position?

No

If yes, length of term in months.

Is this a grant funded position?

No

Position Purpose

Oversees all administrative functions of the Women’s Ice Hockey Office. Manages the flow and exchange of information, streamlines interactions with important constituents, and drives key initiatives on behalf of the head Women’s Ice Hockey coach. Assumes a wide variety of administrative responsibilities that require independent judgment and decision making with respect to College and Athletic Department guidelines.

Description

Required Qualifications - Education and Yrs Exp

Bachelors plus 3-5 years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• Excellent interpersonal and communication skills.
• Strong organizational and problem-solving skills.
• Ability to work effectively with a wide range of constituents, including students, parents, faculty, staff. alumni, and other important program supporters.
• Ability to exercise judgment, confidentiality, and discretion in sensitive situations.
• Ability to work independently in a fast-paced, complex environment, and to respond quickly to changes in the workplace.
• Strong computer skills.
• Evening and weekend hours required in addition to regular weekday schedule, including travel for away games and presence at home games.
• Commitment to diversity and to serving the needs of a diverse population.

Preferred Qualifications

• Experience in intercollegiate athletics, preferably coaching and/or playing Division I hockey.

Department Contact for Recruitment Inquiries

Maura Crowell

Department Contact Phone Number

Department Contact for Cover Letter and Title

Maura Crowell, Head Coach - Women's Ice Hockey

Department Contact's Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Yes

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/postings/72845

Key Accountabilities

Description

Administration

• Works under the general direction of the head coach, but also works directly to support the assistant ice hockey coaches.
• Serves as the primary contact in the women’s ice hockey office for athletic department and College staff as well as alumni, prospective student-athletes and their families, media representatives, parents of athletes, and other constituents.
• Screens inquiries to head coach and strives to reduce unnecessary demands on his/her time.
• Drafts written responses for head coach or responds directly to written and verbal inquiries as appropriate. Coordinates travel arrangements for all coaches.
• Represents head coach at selected meetings and functions.
• Hires and directs team manager(s).
• Assists in the identification of potential opponents.
• Completes all job responsibilities in compliance with the policies, rules, and regulations of Dartmouth College, the NCAA, ECAC, and the Ivy League.

Percentage Of Time

20%

Description

Recruiting

• Develops and maintains a comprehensive electronic recruiting database of all prospects.
• Serves as primary contact with the software company that supports the database.
• Creates and distributes progressive recruiting correspondence.
• Coordinates travel plans, schedules, and documentation for unofficial and official visits.
• Organizes and participates in visits to campus by prospects.
• Serves as liaison with the Deputy Director of Athletics regarding admissions information.

Percentage Of Time

20%

Description

Friends Stewardship

• Serves as the primary women’s ice hockey contact person for the Friends of Dartmouth ice hockey and its Advisory Board.
• Assists the head coach in maintaining relationships with key supporters and Friends.
• Coordinates all Friends of Dartmouth ice hockey correspondence, including newsletters, e-mail updates, gift acknowledgements, and letters.
• Plans, organizes and manages special events (e.g., game day activities, receptions, special recognitions, alumni game and annual golf tournament).
• Works with head coach to develop and monitor annual Friends budget.
• Plans and organizes meetings of the Friends Advisory Board, develops appropriate reports to share with Board members, and provides Board members with administrative support as needed.

Percentage Of Time

10%

Description

Budget Management

• Assists the head coach in developing the annual recruiting, equipment and general expense budgets (subvention and Friends).
• Works closely with athletic administrators to provide oversight of financial matters to ensure that resources are efficiently and effectively utilized and supported by the budget.
• Reviews and approves invoices, purchase orders, and monthly transaction reports.
• Communicates regularly with head coach and Business Office regarding status of budget.

Percentage Of Time

15%

Description

Team Travel

• Works with Department’s travel coordinator and independently to plan logistics for away games, including transportation, lodging, meals, snacks, meeting space, audio-visual needs, practice times, and travel itineraries.
• Travels with team for away games and serves as on-site coordinator. Maintains open communication with service groups (hotels, caterers, bus companies) to anticipate and/or resolve issues.
• Reconciles expenses.

Percentage Of Time

15%

Description

Game Day

• Oversees filming and video capture of all home and away games.
• Manages tape exchange.
• Liaison with event management staff and Athletic Facilities Office for home games.
• Plans, organizes and staffs pre- and post-game receptions.
• Serves as primary liaison with women’s ice hockey alumni and parents of players.
• Acts as host for recruits and their parents, and coordinates various pre- and post-game appointments. Arranges pre-game meals.
• Coordinates athlete complimentary admissions with compliance office and ticket office.
• Organizes coaches’ ticket requests.
• Coordinates tickets for prospects and families during recruiting visits.

Percentage Of Time

10%

Description

Liaison

• Primary liaison between the women’s ice hockey staff and the offices within the department and College, including, but not limited to, Compliance, Student Enhancement, Facilities and Operations, Marketing and Promotions, Athletic Training, Strength & Conditioning, Varsity Athletics Communications, Business Office, Equipment Room, and Ticket Office.
• Uses independent judgment to represent head coach and make decisions when possible.

Percentage Of Time

5%

Description

Other

• Organizes and coordinates: facility and practice schedules for Women’s, team awards banquet, student-athlete community service, youth clinics, and memberships and professional development opportunities for coaching staff

Percentage Of Time

5%

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned.
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you learn about this employment opportunity?
   • Current Dartmouth employee (Please specify full name below)
   • Word of mouth
   • Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
   • jobs@dartmouth.edu email outreach
   • Recruiter (Please specify full name or event below)
   • abilityJOBS
   • Chronicle of Higher Education
   • Glassdoor
   • Handshake
   • HigherEdJobs
   • Indeed
   • Inside Higher Ed
   • LinkedIn’s Job Board
   • RecruitMilitary
   • Dartmouth’s Job Board (searchjobs.dartmouth.edu)
   • Other (Please specify below)
2. If you would like to add more information to your answer, please specify here:
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Resume

Optional Documents

1. Cover Letter