Position Details

Position Information

Posting date

08/09/2024

Closing date

Open Until Filled

Yes

Position Number

1010920

Position Title

Administrative Assistant IV

Department this Position Reports to

Neukom Institute

Hiring Range Minimum

$22.75/hr

Hiring Range Maximum

$28.45/hr.

Union Type

Not a Union Position

SEIU Level

Not an SEIU Position

FLSA Status

Non-Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

20

Schedule

TBD

Location of Position

Hanover, NH 03755

Remote Work Eligibility?

Hybrid

Is this a term position?

No

If yes, length of term in months.

NA

Is this a grant funded position?

No

Position Purpose

To provide support to the Institute Manager including, but not limited to, coordinating events, organization of operational documentation, and communications with internal constituents and external vendors.

Description

Required Qualifications - Education and Yrs Exp

Associates plus 2-3 years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

Education and Experience

• Associate degree, or 3 years’ experience of office support with a high level of autonomy.

Skills, Knowledge, and Abilities

• Strong knowledge of Exel.
• Organizational skills.
• Proactive.

Preferred Qualifications

Department Contact for Recruitment Inquiries

Christine Ellen

Department Contact Phone Number

603-646-8737

Department Contact for Cover Letter and Title

Christine Ellen, Institute Manager

Department Contact's Phone Number

603-646-8737

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Preferred, but not required

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/postings/75243

Key Accountabilities

Description

Project/Program Coordination

• Supports manager with planning, coordinating, and over-sight of projects and special events related to programs.
• Compiles CompX, Travel, Scholar and Prize Grants applications, including implementation of guidelines and assisting grantees.
• Files reimbursements and payments for programs and events.
• Requests grantee and honorarium payments.
• Communicates grantee balances monthly.

Percentage Of Time

35%

Description

General Office Support

• Prepares a wide variety of materials such as correspondence, reports, handouts, etc., proofreading to ensure accuracy.
• Assists the manager with orientation for new staff and visitors to Dartmouth and the community.

Percentage Of Time

35%

Description

Calendar Management

• Manages the details of the operations calendar to ensure timely communications and support to constituents, manager, and Director.

Percentage Of Time

10%

Description

Communication/Coordination

• Interacts regularly with a wide range of internal and external constituents and staff members, and conveys office, department, and College policies and procedures.

Percentage Of Time

10%

Description

Committee/Meeting Organization & Participation

• Coordinates, attends, and participates in various events as requested by manager.
• Gathers information for meetings and events, coordinates items for agenda, and distributes material to participants prior to meetings.

Percentage Of Time

10%

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you learn about this employment opportunity?
   • Current Dartmouth employee (Please specify full name below)
   • Word of mouth
   • Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
   • jobs@dartmouth.edu email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)
   • Recruiter (Please specify full name or event below)
   • abilityJOBS
   • Chronicle of Higher Education
   • Glassdoor
   • Handshake
   • HigherEdJobs
   • Indeed
   • Inside Higher Ed
   • LinkedIn’s Job Board
   • RecruitMilitary
   • Dartmouth’s Job Board (searchjobs.dartmouth.edu)
   • Other (Please specify below)
2. If you would like to add more information to your answer, please specify here:
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Cover Letter
2. Resume

Optional Documents