Administrative Assistant I

Posting Details

Position Information

Job Title
Administrative Assistant I

FLSA Status
Salaried Non Exempt

Posted Salary Range
$29,000 - $34,000

Employment Status
Full Time

Department
School of Arts & Sciences

Job Summary

Provides administrative assistance to the Fine Arts department Chair, Faculty and Students. The Candidate must practice confidentiality, of records and other department information. Communicate effectively utilizing excellent oral and writing skills. The candidate must follow instructions and provide clerical and secretarial duties pertinent to the Fine Arts Department. Reports to the Chair of Fine Arts

Knowledge Skills and Abilities

Knowledge of supplies, equipment and/or services ordering and inventory control

• Skilled the use of operating basic office equipment
• Organizing and coordinating Records skills
• Reception skills
• Ability to communicate effectively, both orally and in writing
• Ability to maintain calendars and schedule appointments
• Ability to understand and follow specific instructions and procedures
• Ability to maintain confidentiality of records and information
• Ability to create, compose, and edit written materials / Fine Arts Programs and posts

Essential Job Functions

• Performs a wide variety of assignments which may be confidential in nature and require research to complete; operates personal computer to compose, edit, revise, tabulate and print letters, tables, reports and other materials
• Greets and directs visitors, resolves routine administrative problems and answers inquiries concerning activities and operations of department/division; accepts screens and routes telephone calls; maintains log of inquiries as required
• Performs a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters
• Sorts, screens, and distributes incoming and outgoing mail, drafts or prepares responses to routine inquiries, and operates a variety of office equipment
• Establishes, maintains, processes and updates files, records, certificates, and/or other documents
• Other related duties, as assigned by department Chair
• Maintains Work-Study student records and work hours
• Completes EPAF’s and requisitions for the Fine Arts Department

Qualifications

• Bachelors degree from an Accredited Institution
• Three years of experience related to the duties and responsibilities specified

Licensing and Certifications

N/A

Physical Requirements

Work in noisy (above 85 decibels) areas
No

Sedentary Work - Exerting 10 pounds
Occasionally

Light Work - Exerting up to 20 pounds
Occasionally

Medium Work - Exerting 20-50 pounds
Not Required

Heavy Work - Exerting 50-100 pounds
Not Required

Very Heavy Work - Exerting in excess of 100 pounds
Not Required

Travel
Occasionally

Extended Work Hours
Occasionally

Posting Detail Information

Posting Number
S1051

Number of Vacancies
1

Location
Lorman

Position End Date (if temporary)

Open Date
08/07/2024

Close Date
08/16/2024

Open Until Filled
Yes

EEO Statement

Alcorn State University

Equal Employment Opportunity and Notice of Non-Discrimination
Alcorn State University is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Alcorn State University is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

Advertising Summary
Excellent Benefits Package

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have experience as an administrative assistant?
   • Yes
   • No
2. * How many years of clerical experience do you have?
   
   (Open Ended Question)
   
   

Applicant Documents
Required Documents

1. Resume
2. Cover Letter/Letter of Application
3. Unofficial Transcripts
4. Letter of Recommendation (Professional)
5. Letter of Recommendation (Personal)
6. Letter of Recommendation (Professional or Personal)
7. A Diversity Statement

Optional Documents