Program Associate
- Employer
- Montclair State University
- Location
- Montclair, New Jersey, United States
- Salary
- Competitive Salary
- Date posted
- Aug 9, 2024
View more categoriesView less categories
- Position Type
- Administrative, Academic Affairs, Academic Administration, Student Affairs, Academic Advising & Academic Support Services, Career Services
- Employment Type
- Full Time
Job Details
IMPORTANT APPLICATION INSTRUCTIONS:
- Upload Resume or Curriculum Vitae for automatic population of information to the application.
- The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application.
- Review information and double-check all fields containing information that the system parsed – the software is intelligent, but you need to verify that the data is accurate.
- In the “My Experience” section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.
Job Description
SUMMARY :
Reporting to the Assistant Dean for Student Affairs, with a dotted line to the Assistant Dean for Community and Engagement in the College of Science and Mathematics, the Program Associate functions as the point of contact for the CSAM Student Success Center (Academic Advising) and Career Services, supporting major events and programs throughout the year. The Program Associate provides administrative support for career services and academic advising activities in the College of Science and Mathematics.
PRINCIPAL DUTIES AND RESPONSIBILITIES :
- Serve as the point of contact for the Academic Advising and
Career Services main email account, responding to inquiries from
students, faculty, staff, and external stakeholders, escalating
inquiries as necessary.
- Support requisitioning, processing payments for purchase
orders, stipends, and reimbursements. Support departmental
financial administration as needed.
- Maintain appropriate records and files.
- Represent CSAM at Open House, Accepted Student Day,
Freshman/Transfer Orientation, Career Fair and other events
throughout the year.
- Assist with social media/web content creation, the production
and distribution of promotional materials (including event
promotions) and mass email communications, and the monitoring of
the unit’s Canvas sites.
- Facilitate small group workshops and presentations.
- Assist with the onboarding of student workers.
- Manage the calendars for the unit.
- Contribute to the oversight of the Handshake system, including
approving jobs assigned to our college, answering employer
questions, scheduling information sessions, career fairs, and
sending out emails and announcements to students regarding upcoming
events.
- Critique cover letters and resumes through Handshake and/or
meet with students individually to conduct document reviews.
- Assist Advisors with outreach to CSAM UG students regarding
drop-ins, important deadlines, events, etc. via Navigate, CSAM
email, phone, or text.
- Perform other duties as assigned.
- Management retains the right to add or change job duties at any
time.
REQUIRED :
- Bachelor's degree from an accredited college or
university.
- Minimum 2 years of professional experience in a higher
education setting, or comparable administrative work experience
outside of higher education.
- Proficiency in Microsoft Office (Excel, Word and PowerPoint)
and Google Suite, comfortable working with social media and have
the ability to quickly learn new applications.
- Superior interpersonal skills and the ability to work well with
administrators, faculty, staff, and university partners in a
diverse setting.
- Strong oral and written communication skills.
- Ability to multitask, organize, prioritize, and work both
independently and collaboratively in a professional setting.
- Ability to work fully onsite, 5 days a week.
- Experience supporting Career Services or Academic
Advising.
- Experience working with Handshake, Navigate, Workday and
Banner.
- Ability to work well with people of varied backgrounds and
talents.
- Strong quantitative skills.
Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions.
Department
CSAM Academic Advising
Position Type
Professional - Non-Faculty
Contact Information:
For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2), or email talent @montclair.edu .
EEO/AA Statement
Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.
Additional information can be found on the website at
www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/
Title IX and 34 C.F.R. 106 Policy
Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit: https://www.montclair.edu/human-resources/job-seekers/
Company
Montclair State University defines what it means to be a university with a public purpose — one that not only creates transformational opportunities for students, but also partners with communities to make a difference in the lives of others.
Montclair invites students to imagine the world they want to live in and empowers them to develop the skills and knowledge to create it. As a solutions engine, we ask: How can we harness the power of 21,000 students and 1,800 professors to be a force for good in the world?
This distinctive approach continues to attract students, propelling Montclair to become New Jersey’s second largest institution of higher learning, and one of its most diverse. Under President Jonathan Koppell, the University enrolled the largest entering class in the University’s history two years in a row.
Founded in 1908, Montclair has grown big enough to offer more than 300 programs across 13 colleges and schools at all degree levels – and yet, with a student-to-faculty ratio of 17 to 1, is still small enough for students to receive personalized attention from professors and staff who truly care. Students have numerous opportunities to conduct research with professors who are respected leaders in their fields.
More than 50% of Montclair’s students identify as underrepresented minorities. It is New Jersey’s largest Hispanic-Serving Institution, serving more Latinx students than any other university in the state.
Montclair’s highly diverse students thrive in the University’s supportive, welcoming environment. Their graduation rates outperform state and national benchmarks and predictions with U.S. News & World Report ranking Montclair as seventh among national universities in graduation rate performance in 2022. It is consistently recognized as one of the most inclusive and best value universities and ranked No. 21 in the country in social mobility.
Many of Montclair’s students are working and raising families, and the University offers flexible programs that give them the opportunity to learn in ways that work best for them, on campus or online, in real time or asynchronously.
Faculty include winners of a MacArthur fellowship, Fulbright grants and Emmy awards, and NSF, NEH and NIH grants, among many other distinctions. These highly respected researchers, scholars and creators are dedicated to student success, and they are always innovating to meet the needs of learners and of the state. Montclair has launched dozens of new degree and certificate programs, and offers more combined bachelor’s and master’s degree programs than any other university in New Jersey – empowering students to enter the workforce faster, with stronger skills and for less cost.
Montclair’s mission is to elevate its students and partners, and in so doing, help make the world a better place.
At Montclair State, our employees are among our most valuable assets.
When you work at Montclair State, you join a talented, diverse and inclusive community of employees who work together to support the educational mission of the University.
You are part of a leading institution of higher education in New Jersey. Our 11 colleges and schools serve 21,000 students on a beautiful 252-acrea, vibrant suburban campus just 12 miles from New York City.
Dedicated to providing employees with opportunities for professional achievement and development, we take pride in a dynamic workplace environment that respects all employees and encourages excellence.
As a Montclair State University employee, you enjoy access to:
- Comprehensive health, dental and retirement benefits to discounted membership to the campus recreation center and tuition reimbursement
- Policies, programs and services that support our commitment to affirmative action, equal opportunity employment, multicultural diversity and inclusion
- A dynamic, sophisticated and diverse environment
- Website
- http://www.montclair.edu/
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