Assistant Director of Dining Services, Catering
- Employer
- Washington and Lee University
- Location
- Lexington, Virginia, United States
- Salary
- Competitive Salary
- Date posted
- Aug 9, 2024
View more categoriesView less categories
- Position Type
- Administrative, Business & Administrative Affairs, Auxiliary Services, Conference & Special Event Administration, Food Services Management
- Employment Type
- Full Time
Job Details
Washington and Lee University actively promotes a dynamic and inclusive environment that allows students and employees of multiple backgrounds, cultures, and perspectives to learn, work, and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise.
Visit jobs.wlu.edu to learn more about working at W&L, our benefits, community, and living in the area.
Essential Functions:
- Manages catering operations through direction of operations
management and employees for catering Dining Services operations.
Evaluates catered function setup, supervises catered events and
follows up with client to ensure that expectations are met.
- Partners with other Dining Assistant Directors over
Retail/Board operations as large events arise.
- Supervises and quality controls work of the Catering Sales
Coordinator to ensure prompt planning and input of data into
Catertrax so menu creation, setups and scheduling can be carried
out in advance.
- Develops and implements a strategic plan to grow revenue and
increase staff efficiency.
- Works with the Director of Dining Services to strategically
plan for a fiscally sound department, excellent customer service
and effective staff development.
- Oversees department cash handling and verification of all sales
and proper reporting for all interested parties. Ensures that all
deposits and billing are completed in a timely manner. Monitors
financial statements, and ensures payroll is in-line with revenue
and all purchases are justified.
- Maintains documentation to support agreed-upon financial
arrangements for events. Reiterates, in contract form, all
specified details concerning upcoming catering events. Establishes
and maintains accurate event planning documents.
- Increases employee effectiveness through personal and delegated
efforts by recruiting, selecting, orientating, training, coaching
and developing staff; communicating values, strategies and
objectives; assigning accountable tasks; planning, monitoring, and
appraising job results; developing a climate for offering
information and suggestions; and providing and participating in
educational opportunities.
- Evaluates direct-report subordinate employees. Carries out
supervisory responsibilities in accordance with department standard
operating procedures, university policies, and applicable law.
Responsibilities include being visible in Evans and at events,
planning, assigning and directing work; addressing complaints and
grievances, and resolving problems; and conducts follow up reviews
to measure and address direction-compliance, task assignment
completion, as well as meeting expectations and desired
outcomes.
- Supports proper methods of utilizing food management software
for recipes, production forecasts, procurement, and post-service
activities and ensures catering staff support same systems by
following recipes and completion of production records.
- Ensures compliance with all state of Virginia, University and
department rules, laws and regulations in regard to use of
alcoholic beverages. Complies with all Virginia ABC policies.
Oversees the purchases of alcoholic beverages, and that we are
following ABC and University guidelines. Coordinates regularly
scheduled T.I.P.S. bartender training.
- Works with Dining Services leadership to ensure departmental
unity is evident through teamwork and collaboration. Promotes
positive relations among students, the Washington & Lee
community and broader Lexington community.
- Assists with management of dining services operations as
needed, e.g. to cover sick-call outs and other special functions or
events.
- Additional duties as assigned.
- Bachelor’s degree preferred in related field.
- 3-5 years of supervisory experience in hospitality industry.
Experience in college catering, marketing and or related experience
preferred.
- Excellent interpersonal skills and effective written and oral
communication skills are required.
- Ability to work “flex” schedule based on catering
calendar.
- Experience in budget management and familiarity with accounting
procedures is preferred.
- Must have strong attention to detail, exceptional
time-management skills, strong communication, management, and
administrative skills.
- Must have the ability to maintain confidentiality.
- Database management, thorough knowledge of MS Office
applications (Word, Excel, PowerPoint) is expected. Experience
using or ability to learn CaterTrax is expected.
- Must actively use and maintain voice mail and e-mail. General
understanding of client-server computing and networking is
preferred.
- Must have and maintain a valid Virginia drivers license.
Review of applications will begin immediately and continue until the position is filled. A resume and cover letter are required. Please upload these documents when prompted on the application form. You will be asked to provide names and contact information for three professional references.
Application instructions are at https://www.wlu.edu/employment-opportunities .
Physical Requirements
- Fingering: Picking, pinching, typing or otherwise working,
primarily with fingers rather than with whole hand or arm as in
handling.
- Grasping: Applying pressure to an object with the fingers and
palm.
- Repetitive motions: Making substantial movements (motions) of
the wrists, hands, and/or fingers.
- Stooping: Bending body downward and forward by bending spine at
the waist. This factor is important if it occurs to a considerable
degree and requires full use of the lower extremities and back
muscles.
- Kneeling: Bending legs at knee to come to a rest on knee or
knees.
- Crouching: Bending the body downward and forward by bending leg
and spine.
- Standing: Remaining upright on the feet, particularly for
sustained periods of time.
- Walking: Moving about on foot to accomplish tasks, particularly
for long distances or moving from one work site to another.
- Pushing: Using upper extremities to press against something
with steady force in order to thrust forward, downward or
outward.
- Pulling: Using upper extremities to exert force in order to
draw, drag, haul or tug objects in a sustained motion.
- Lifting: Raising objects from a lower to a higher position or
moving objects horizontally from position to-position. This factor
is important if it occurs to a considerable degree and requires the
substantial use of the upper extremities and back muscles.
- The worker is subject to both environmental conditions:
Activities occur inside and outside.
- The worker is subject to hazards: Includes a variety of
physical conditions, such as proximity to moving mechanical parts,
moving vehicles, electrical current, working on scaffolding and
high places, exposure to high heat or exposure to chemicals.
- The worker is subject to oils: There is air and/or skin
exposure to oils and other cutting fluids.
Position Type:
Exempt, Full Time, Benefit Eligible
Minimum Pay:
$71,761.00 - Pay Commensurate with Experience
Washington and Lee affirms that diverse perspectives and backgrounds enhance our community. We are committed to the recruitment, enrichment, and retention of students, faculty, and staff who embody many experiences, cultures, points of view, interests, and identities. As engaged citizens in a global and diverse society, we seek to advance a positive learning and working environment for all through open and substantive dialogue.
Washington and Lee is an Equal Opportunity Employer. As such, we are interested in candidates who are committed to high standards of scholarship, performance and professionalism and to the development of a campus climate that supports equality and diversity in our faculty, staff and student body. Job description requirements are representative, but not all-inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.
Company
About W&L
Washington and Lee University is a nationally ranked, private liberal arts institution located in
Lexington, Virginia. W&L integrates the rigorous inquiry and critical thinking of a liberal arts
curriculum with nationally accredited undergraduate programs in business and journalism, and
a graduate School of Law. Our academic units are strengthened by meaningful collaborations,
all in the service of the university’s mission.
With an undergraduate enrollment of approximately 1,860, our small size enables students to
find mentors and develop personal relationships across campus. W&L is committed to
institutional citizenship. We regard liberal arts education as an important public good, of value
not only to our students and alumni, but also to the larger communities in which we live.
Our Mission
W&L provides a liberal arts education that develops students’ capacity to think freely, critically,
and humanely and to conduct themselves with honor, integrity, and civility. Graduates will be
prepared for lifelong learning, personal achievement, responsible leadership, service to others,
and engaged citizenship in a global and diverse society.
Our Community
W&L is the ninth-oldest institution of higher education in the U.S. and is located in the scenic
Shenandoah Valley. We are a modern university located on a beautiful and historically
significant campus.
Our most valuable asset is the quality of our vibrant and welcoming community. Our faculty are
devoted teachers and scholars who uphold the highest academic standards and take a personal
interest in the lives of their students. Our staff takes pride in knowing that each individual
makes important contributions to the success of the university. Our alumni are extraordinarily
loyal and generous to their alma mater.
Our commitment to Diversity, Equity, and Inclusion affirms that diverse perspectives and
backgrounds enhance our community. The university is committed to the recruitment,
enrichment, and retention of faculty and staff who embody many experiences, cultures, points
of view, interests, and identities.
- Website
- http://www.wlu.edu/
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