Position Details

Position Information

Posting date

06/21/2024

Closing date

Open Until Filled

Yes

Position Number

1128938

Position Title

Operations Assistant, Administrative

Department this Position Reports to

Dartmouth Cancer Center (DCC)

Hiring Range Minimum

$22.75

Hiring Range Maximum

$28.45

Union Type

Not a Union Position

SEIU Level

Not an SEIU Position

FLSA Status

Non-Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

40

Schedule

Role will be hybrid requiring 3 days per week on site with flexibility in the schedule to move those days to meet programming needs. Flexibility also needed for occasional nights or weekends. Nights and weekends are the exceptions, not the rule.

Location of Position

Lebanon, NH

Remote Work Eligibility?

Hybrid

Is this a term position?

No

If yes, length of term in months.

N/A

Is this a grant funded position?

Yes

Position Purpose

Provides administrative support to Dartmouth Cancer Center ( DCC ) leadership, management, faculty, and staff in support of daily administrative activities and long-term projects that facilitate an efficient administrative infrastructure supporting the department’s multi-disciplinary academic and research goals. This position supports both the newly formed Dartmouth Cancer Center – Diversity, Equity, Inclusion, and Belonging ( DEIB ) initiative as well as within the main administrative team, with 50% of the role dedicated to supporting the DEIB initiative.

Description

Are you passionate about the fight against cancer and looking for ways to help? Do you have an interest or experience in work centered in Diversity, Equity, Inclusion, and Belonging? Do you ever find yourself excited for a great Excel formula or having a seat at the table with changemakers? If so, this position may be what you are looking for. This position will support a new and growing office focusing on DEIB work in cancer.
This role will be a good fit for an applicant with two to five years of general office experience, a problem solver who is detail oriented, and enjoys being part of an administrative team. This position relies heavily on the use of Word, Excel, PowerPoint, and Outlook email, as well as Zoom. Dartmouth systems experience is helpful, but not required; and you will be part of a team willing to train you.

Required Qualifications - Education and Yrs Exp

Associates or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• Three years of general office or financial experience.
• Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities.
• Strong ability to pivot and adjust to changing priorities.
• Ability to manage logistical and administrative details of multiple tasks or projects.
• Excellent verbal and written communication and interpersonal skills.
• Proficiency in office products such as Excel, Word, and PowerPoint as well as, database management, spreadsheets, and other computer software.
• Ability to maintain and foster confidentiality.
• Commitment to diversity and to serving the needs of a diverse community.

Preferred Qualifications

• Bachelor’s degree or equivalent work experience.
• Five years of general office experience in a customer facing role.
• Experience in DEIB administrative support or programming.
• Familiarity with Dartmouth systems and procedures.
• SharePoint, FileMaker, and Endnote experience.
• Experience with document version control.
• Willingness and ability to exercise judgment and initiative and to interact with a diverse set of faculty, personnel, and outside agencies in a professional manner.

Department Contact for Recruitment Inquiries

Alicea Bursey

Department Contact Phone Number

603-646-5221

Department Contact for Cover Letter and Title

Alicea Bursey

Department Contact's Phone Number

Alicea.A.Bursey@dartmouth.edu

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Preferred, but not required

Special Instructions to Applicants

This position is funded by a grant. Continuation is based upon available funds.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/postings/74427

Key Accountabilities

Description

Administrative and Research Program:

• Provides administrative support to leadership, management, faculty, and staff in the areas of administration, DEIB, research programs and related activities, calendar coordination, assists with minor AV/technology support (on and offsite), and other administrative tasks as assigned.
• Provides research program and DEIB initiative support through coordination of logistics for meetings, retreats, round tables, committee meetings, tracking of related meeting documents.
• Assists with recruitment of faculty and staff including schedule coordination, speaking/presentation arrangements, coordinating travel and reimbursement.
• Assists with website preparation or maintenance.
• Under direction, provides administrative support to the cancer center on non-grant related tasks.
• Provides logistical and administrative support for on or off-site meetings. May assist with minor AV needs of setting up meetings.
• Coordinates reporting of collaborative team/science activities.
• Assist with routine administrative tasks including formatting, editing, reviewing of documents, posters, presentations, as well as record-keeping and retrieval, and report drafting.
• Assists with or is responsible for ordering supplies for the entirety of the administrative suite.
• Provides back up administrative support within administrative team to maintain continuity of leadership support during vacations, turnover, or high volumes of work.

Percentage Of Time

60%

Description

Program Coordinatio n:

• Provides administrative support through the organization of roundtables, events, and guest speakers.
• Coordinates an evolving portfolio of DCC - DEIB program needs.
• Programmatic support for Program for Oncology Workforce Education and Research Experience at Dartmouth ( POWERED ) undergraduate program.

Percentage Of Time

20%

Description

Grant Support, Administrative and Research Programs:

• Assists leadership, staff, and faculty with multiple administrative components of grant proposal preparation and submissions.
• Assists leadership, staff, and faculty with preparation and regularly updates grant components such as biosketches and other support pages including preparation, formatting, updating, and organization. Works directly with faculty, departmental Research Administrators, Operations Directors or others (internal and external) to gather and report Other Support information on faculty and staff.
• In coordination with DCC Research Administration, assists in completion of required data tables, DCC member status and participation reporting, leadership appointments, and sponsored research awards.
• Supports areas of grants including funding, membership, and publication metrics.
• Assists Administrative Services Manager and Senior Research Administrator in the pre-award process for new competing and non-competing federal and non-federal grants, as assigned.
• Assists with site visits.

Percentage Of Time

20%

-

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned.
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you learn about this employment opportunity?
   • Current Dartmouth employee (Please specify full name below)
   • Word of mouth
   • Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
   • jobs@dartmouth.edu email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)
   • Recruiter (Please specify full name or event below)
   • abilityJOBS
   • Chronicle of Higher Education
   • Glassdoor
   • Handshake
   • HigherEdJobs
   • Indeed
   • Inside Higher Ed
   • LinkedIn’s Job Board
   • RecruitMilitary
   • Dartmouth’s Job Board (searchjobs.dartmouth.edu)
   • Other (Please specify below)
2. If you would like to add more information to your answer, please specify here:
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Cover Letter
2. Resume

Optional Documents

1. Curriculum Vitae
2. Additional Document #1
3. Additional Document #2