Department Secretary - College of Engineering (11 month position)

Posting Details

Position Information

Job Title
Department Secretary - College of Engineering (11 month position)

Posting Number
S1446P

Pay Range

The compensation for this appointment will range from $22.75 to $24.00 hourly and reflects what California Baptist University reasonably expects to pay for this staff appointment. Actual compensation may vary based on the qualifications and experience of the applicant, as well as market conditions. In addition to wages, CBU offers a robust suite of employee benefits.

Position Summary Information

Summary

Performs a variety of office support and/or clerical duties for the CBU College of Engineering such as composing a variety of standard documents and correspondence, relaying and resolving routine telephone and/or walk-up inquiries, scheduling calendar items and meetings, processing forms, performing data entry, and establishing and maintaining records. This is an 11 month position each year.

Essential Duties and Responsibilities

Other duties may be assigned.

1. Manages processes for hiring Student Workers, Teaching Assistants and Adjunct faculty.
2. Assists in meeting the various students’ needs.
3. Assists faculty with room reservation requests.
4. Stores student records (attendance and grades) and maintains confidentiality of records.
5. Processes and distributes incoming mail for the College of Engineering as needed.
6. Composes and types routine correspondence including reminders to faculty members, communications with the Registrar’s Office, and announcements on Blackboard and Brightsign.
7. Organizes and maintains file system and files correspondence and other records.
8. Assists faculty with syllabi and textbook requisitions.
9. Assists the College of Engineering with gathering and sending information to the Registrar’s Office such as CSWs, CRBs, Final Exam changes, and catalog changes.
10. Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and takes meeting minutes.
11. Assists Associate Dean and Department Chairs with course schedule preparations and submissions.
12. Makes copies of correspondence or other printed materials.
13. Prepares outgoing mail and correspondence, including e-mail and faxes.
14. Assists faculty with requesting keys, door signs, ordering office supplies and arranging for building maintenance.
15. Assists Associate Dean and Department Chairs with SIM requests.
16. Reviews Student Worker timecards and maintains the Student Worker budget sheet.

Supervisory Responsibilities

This position could be responsible for assigning work and/or giving
direction to part-time Student Workers, in order to complete office work assignments.

Other Knowledge Skills and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Skill in the use of personal computers and related software applications.
• A thorough knowledge of: Business English and arithmetic; general office methods, procedures and practices.
• A thorough knowledge of: Business English and arithmetic; general office methods, procedures and practices.
• Ability to plan, develop, and coordinate multiple projects.
• Strong interpersonal and communication skills, and the ability to work effectively with a diverse faculty, staff and student body
• Ability to read and write at a level appropriate to the duties of the position.
• Ability to supervise and train staff, including organizing, prioritizing, and scheduling work assignments.
• Strong organizational skills and detail oriented.
• Ability to maintain confidentiality.
• Excellent telephone courtesy, knowledge and experience
• Ability to coordinate and organize meetings and/or special events.
• Knowledge of standard budgeting, and expenditure control procedures and documentation.
• Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
• Ability to create, compose, and edit written materials.
• Ability to develop and maintain recordkeeping systems and procedures.
• Ability to resolve customer complaints and concerns.
• Ability to investigate and analyze information and to draw conclusions.

PHYSICAL DEMANDS : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job the employee is regularly required to stand; walk; sit; and requires sufficient hand, arm, and finger dexterity to operate computer keyboard or other office equipment. Requires visual acuity to read words and numbers and speaking and hearing ability sufficient to communicate in person or over the phone. The employee must occasionally lift and/or move up to 15 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. Work normally performed in a typical interior/office work environment, with minimal exposure to health or safety hazards.

Education and/or Experience

Associates degree or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.

MATHEMATICAL SKILLS : Ability to add, subtract, multiply, and divide in all units of measure, using whole number, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Posting Detail Information

Open Date
08/06/2024

Remove from Web

Open Until Filled
Yes

Special Instructions to Applicants

Nondiscrimination Statement

State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.

Quick Link to Posting
https://jobs.calbaptist.edu/postings/8835

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you a Christian?
   • Yes
   • No
2. * Do you attend church regularly?
   • Yes
   • No
3. If no, please explain (required):
   
   (Open Ended Question)
   
   
4. * Are you both familiar with and not in conflict with the fundamental doctrines and practices of the California Southern Baptist Convention as stated in the Baptist Faith and Message dated June 14, 2000? (Please see above link for more information)
   • Yes (I am familiar and not in conflict)
   • No (I am in conflict or not familiar)

Applicant Documents
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Letter of Reference 1
2. Letter of Reference 2
3. Other Document
4. Other Document 2